Document Design Best Practices Review

1. Bim2014-2015 • Fall Final Exam Review

2. True or false • Columns can be used to make a document more effective by giving it a designer look with shorter lines that can be easier for the reader as the reader’s eye doesn’t need to travel so far across the page before returning to read the next line of text. • A report template can be used when the same information needs to be displayed month after month, such as a monthly sales report, using a file that contains the basic elements of the document: page and paragraph formatting, fonts and text. • Bullets can only be dots or arrows.

3. True or false Microsoft Word is a data base program. Tabs are divided into areas called Sections. The Show/Hide button displays formatting marks such as enters, tabs and spaces. Print Layout is the default document view for Word. The default page orientation for Word is Portrait.

4. True or false Double-clicking on a tab in Word will show/hide the Quick Access Toolbar. Use Save As to save an existing document under a different name. The default alignment for text in Word is aligned top. The height of characters is defined as font size. The five types of tab stops are Left, Center, Right, Decimal and Bar.

5. True or false The default line spacing in Word is 1.5. The Language dialog box is used to insert letters or symbols not found on your keyboard. A tab leader is used to direct the reader’s eyes across the page. Text that appears at the bottom of every page is called a Footer.

6. True or false In a table, horizontal groups of cells are calls columns. The default margins for a Word document are 1.5 inches on all sides. To select a word, you can double-click on it. The End button on your keyboard will move the insertion point to the end of a line. The Ribbon is organized in Tabs, and Tabs are organized in Groups.

7. True or false Times New Roman is the default font in Word. Clicking on the Numbering button will add bullets to your list. To insert ghosted text behind the content on the page, use the Watermark button. A wavy blue line under a word means that Word cannot find it in its dictionary.

8. True or false Page Setup is an option on the File Tab that shows you what each page will look like when a document is printed. Never send a thank you letter, card or email after an interview because it wastes the interviewers time. References are a list of people you select to serve as your professional or personal representatives. It is a good idea to exaggerate your qualifications on a job application.

9. True or false The main purpose of a cover letter mailed with your résumé is to convince the hiring manager to interview you. It is a good idea to include a picture of yourself on your résumé. Your first résumé will usually be no longer than one page. While writing your résumé, it is not a good idea to use gimmicks and jokes.

10. True or false When getting ready for an interview, make sure your clothes are appropriate and that your hair is clean and neat. It can be helpful to have answers mentally prepared for questions that are often asked during job interviews. During an interview, it is okay for the interviewer to ask how old you are. During an interview, it is okay for the interviewer to ask what religion you practice.

11. True or false During an interview, it is okay for the interviewer to verify that you are at least the minimum required age to work at his business. The line spacing of body paragraphs in a paper written using MLA format should be triple.