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Time Management

Time Management. Time Management. Objectives Identify the main skills required for effective time management to achieve organisational and personal objectives Evaluate the main techniques required for effective time management to achieve organisational and personal objectives. Time Management.

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Time Management

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  1. Time Management

  2. Time Management Objectives • Identify the main skills required for effective time management to achieve organisational and personal objectives • Evaluate the main techniques required for effective time management to achieve organisational and personal objectives

  3. Time Management What is Time Management? • Time management is all about ‘self management skills’ • Time management is all about you making the most efficient and effective use of your time • ….if you want things to be different, perhaps the answer is to become different yourself ! (Norman Vincent Peale)

  4. Time Management • Behind on Paperwork? • Feeling Indispensable? • Doing the work of others? • Having difficulty saying No? • Letting others control your time? • Feeling stressed, anxious and time pressured? • Taking work home?

  5. Time Management Time Bandits • Unclear priorities • Allowing people to steal your time • Inability to delegate • Poor planning • Avoiding decisions • Procrastinating • Trying to do any job in one whole piece • Not utilising dead time between tasks • Interruptions

  6. Time Management • Pareto’s Law states 20% of the tasks produce 80% of the results. • 80% of your measurable results and progress will come from just 20% of the items on your daily ‘To-Do’ list. The major problem is that most people are so busy fighting fires that they never get around to the most vital few activities that will lead to the greatest results.

  7. Time Management • Benefits of getting it right?

  8. Time Management • Planning/Structured Time Management • Information – Do you have sufficient information to make a decision. What are the implications of lateness? • Flexibility - continual assessment of the situation. Reacting to change. Balance. Continual changing work flow = non productive time. Anticipation The importance of words…….. • …I don’t have time to talk right now, can we re-arrange? • …Can we catch up on this over lunch? • …Now is not really a good time for me, are you free on ???? • …Will you excuse me, I have to make an important phone call

  9. Time Management Suggestions • Answerphone – positive and negative feedback, good if you can manage the retrieval of messages, negative if you cannot return calls – caller has not left sufficient information! • Negotiate deadlines – help the person delivering the tasks to allow you more time to complete the tasks, effective communication. • Prioritise, plan and re-negotiate if necessary. • Re-train staff to add the date the document has been received, and a due date (realistic due date!) • IT Training for nursing staff • Flexibility regarding answering telephones – effective teamwork! • Work together to manage tasks (if possible)

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