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Contract Bidding Title 34 Cooperative Purchasing

Contract Bidding Title 34 Cooperative Purchasing. Steve Kemp City of Peoria. PW 6/18/2012. Types of Construction Delivery Methods. Design-Bid-Build (Low Bid) Design-Build Construction Manager @ Risk Job Order Contracting. Job Order Contracting (JOC). Standby Construction Contract

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Contract Bidding Title 34 Cooperative Purchasing

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  1. Contract Bidding Title 34 Cooperative Purchasing Steve Kemp City of Peoria PW 6/18/2012

  2. Types of Construction Delivery Methods • Design-Bid-Build (Low Bid) • Design-Build • Construction Manager @ Risk • Job Order Contracting

  3. Job Order Contracting(JOC) • Standby Construction Contract • Work performed as job orders issued • May include • design • pre-construction • operations • maintenance Owner

  4. Job Order Contracting(JOC) • Similar to Design/Build or CM@Risk • Preconstruction Services • Design & Programming • Mitigation of Unknowns • Schedule • Determine GMP • Construction costs • Overhead/fees • FF&E • Contingency Owner/Contractor

  5. Job Order Contracting(JOC) PROS: CONS: Perceived threat to internal staff Perception of increased cost Requires teamwork Owner expertise • QB or Best Value • Faster • Reduced effort • Reduced Change Orders • Fewer claims • MBE/WBE opportunities

  6. Job Order Contracting(JOC) Best Suited For: Least Suited For: Complex Projects Dynamic Scope Less schedule sensitivity • Single/multiple trade projects • Fixed Schedule • Renovations • Tenant Improvements • Maintenance • Upgrades

  7. Job Order Contracting Procurement Process • Follows ARS Title 34 for A/E Services • Qualification based RFP selection process • No pricing or hours • Clear winner or short list then interviews • Limited direct selection • Procurement Code dollar limits • Debrief after award

  8. Job Order Contracting – Title 34 Requirements • Title 34 Governs applicable projects • Jurisdiction must estimate the requirements during the term of the Contract • Jurisdiction must find that it serves its best interest • Bid bonds and performance bonds are required

  9. Job Order Contracting—Title 34 Requirements • Can use a single performance bond for each year of contract. • Construction Lien provisions apply, subcontractors under a Job Order Contract can file a preliminary notice

  10. Job Order Contacting • Frequently used for many non-Title 34 projects, such as landscape maintenance, • Maintenance supplies for roadway, utility repairs

  11. Procurement Process • Project Understanding & Approach • Firms Experience & Similar Projects • Staff Capabilities and Assignments • Conformance To RFP

  12. Procurement Process • Points are assigned to the selection criteria • Committee of 3-5-7 depending on $, the law and the specific project • Construction Committee must include , 1 A/E and 1 Contractor • No information released until after contract award. Then debriefing can occur • RFP Start to finish depending on the specific project can take from 2 to 4 months

  13. Procurement Process • Must advertise twice in two consecutive weeks. • Must post on our City Website • Must provide information to plan houses • Must provide specific street address of project • Must provide information on protest procedures.

  14. Cooperative Purchasing • Legal Authority • Title 11 Intergovernmental Agreements • Cooperative Purchasing Provisions in another jurisdiction’s agreement or procurement code • State Procurement Contracts which permit other jurisdictions to use the contract • School Superintendent/Community College Consortium Agreements

  15. Cooperative Purchasing • Title 11-Intergovernmental Agreements • Managing governmental agency will handle the procurements, other participating governments have input into consultant and contractor selection and oversight. • Occurs in transportation projects, where county or state may be primary manager or city is primary manager and others are providing the funding.

  16. Cooperative Purchasing • Title 11 Intergovernmental Agreements • For Title 34 covered projects, the intergovernmental agreement must comply with Title 34

  17. Cooperative Purchasing Other jurisdictions • Many jurisdictions procurement codes permit local government to adopt another jurisdiction’s agreement with a vendor • Common example: Purchase of vehicles or office equipment off State Contract • Both jurisdictions should have legal authority in their codes to enter into cooperative purchasing agreements

  18. Cooperative Purchasing • School Consortiums • Organized under Title 15. County school superintendent is authorized to create and the consortium operates as a separate legal entity. • Still must comply with Title 34 if a covered project

  19. Questions?

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