Budgeting Residents and Clinical Fellows on Sponsored Projects

1. Budgeting Residentsand Clinical Fellows on Sponsored Projects Things to keep in mind.

2. Clinical Fellows Resident • Have obtained an MD degree. • Most are in PGY 1-4. • The “resident” appointment type is a hospital appointment. (This is not an academic appointment.) • The residency program is a full-time (100%) experience. • Are bound by the 80 hour work week. • Since the sponsored project is awarded to Stanford University, the fellow must have an academic appointment in order to receive salary support from that project. • In order to direct charge salary to that sponsored project, the hospital must provide release time to offset the effort devoted to the project. • Have obtained an MD degree. • Most are in PGY 5 or higher and are completing a subspecialty. • Clinical Fellows are considered house staff and are employed by the hospital. (This is not an academic appointment.) • The “clinical training” program is a full-time (100%) experience. • Are not bound by the 80 hour work week. • Since the sponsored project is awarded to Stanford University, the fellow must have an academic appointment in order to give effort and receive salary support from that project. • In order to direct charge salary to that sponsored project, the hospital must provide release time to offset the effort devoted to the project.

3. Budgeting Residentson Sponsored Projects • The residency program consumes the entirety of their 80hr work week. • In order to budget a resident on a sponsored project, the hospital must provide release time so that the clinical experience + research experience does not violate the 80hr work week. • The award is made to Stanford University, therefore, the resident must have an academic appointment in order to receive salary compensation from the sponsored project. • The resident must sign a waiver to waive University fringe benefits given that the resident’s fringe benefits will be carried on the GME (Graduate Medical Education) roster. • If the resident will not give effort or receive salary compensation from the sponsored project, neither release time nor an academic appointment are necessary.

4. Budgeting Clinical Fellows on Sponsored Project • Clinical Fellows are house staff (100% paid by the hospital). • In order to budget a clinical fellow on a sponsored project, the hospital must provide release time so that the clinical experience + research experience does not exceed 100% of the clinical fellow’s time commitment. • The award is made to Stanford University, therefore, the fellow must have an academic appointment in order to give effort and receive salary compensation from the sponsored project. • The Clinical Fellow must sign a waiver to waive University fringe benefits if the benefits are already paid for by the hospital on the GME (Graduate Medical Education) roster. • If the clinical fellow will not give effort or receive salary compensation from the sponsored project, neither release time nor an academic appointment are necessary.