5S Levels of Achievement (p.177)

1. 5S Levels of Achievement (p.177) Christie Hutchison http://beyondlean.wordpress.com/2011/09/07/keys-to-sustaining-5s/

2. 5 S’s Levels • Sort • Set in Order • Shine • Standardize • Sustain • Just beginning • Focus on basics • Make it visual • Focus on reliability • Continuous improvement ETM 591 CLH CH 37 p. 177

3. Sort – “Declutter” http://www.e-crane.com/5s-method-implemented-by-e-crane-worldwide/ • Just beginning: • Focus on basics: • Make it visual: • Focus on reliability: • Continuous improvement: Needed and not needed items are identified; those not needed are gone Necessary and unnecessary items are identified; those not needed are gone Initial cleaning is done and mess sources are known and corrected Cleaning schedules and responsibilities are documented and followed Cleanliness problem areas are identified and mess prevention actions are in place Source: Dean Figure 7.1 ETM 591 CLH CH 37 p. 177

4. Set in Order - “Organize” • Just beginning: • Focus on basics: • Make it visual: • Focus on reliability: • Continuous improvement: Items are randomly placed throughout the workplace Needed items are safely stored and organized according to usage frequency Needed items are outlined, dedicated locations are labeled in planned quantities Minimal needed items arranged in manner based on retrieval frequency Needed items can be retrieved in 30 seconds with minimum steps http://www.e-crane.com/5s-method-implemented-by-e-crane-worldwide/ Source: Dean Figure 7.1 ETM 591 CLH CH 37 p. 177

5. Shine – “Label” http://www.e-crane.com/5s-method-implemented-by-e-crane-worldwide/ • Just beginning: • Focus on basics: • Make it visual: • Focus on reliability: • Continuous improvement: Key area items checked are not identified and are unmarked Key area items are marked to check and required level of performance noted Visual controls and indicators are set and marked for work area Work area cleaning, inspection, and supply restocking done daily Potential problems are identified and countermeasures documented Source: Dean Figure 7.1 ETM 591 CLH CH 37 p. 177

6. Standardize – “Rules” http://www.e-crane.com/5s-method-implemented-by-e-crane-worldwide/ • Just beginning: • Focus on basics: • Make it visual: • Focus on reliability: • Continuous improvement: Work area methods are not always followed and are not documented Work group has documented area arrangement and controls Agreements on labeling, quantities, and controls are documented Proven methods for area arrangement and practices are used in the area Proven methods for area arrangement and practices are share and used Source: Dean Figure 7.1 ETM 591 CLH CH 37 p. 177

7. Sustain – “Enforcement” http://www.e-crane.com/5s-method-implemented-by-e-crane-worldwide/ • Just beginning: • Focus on basics: • Make it visual: • Focus on reliability: • Continuous improvement: Work area checks are randomly done and there is no 5S measurement Initial 5S level is established and is posted in the area Work group is routinely checking area to maintain 5S agreements Sources, frequency of problems are noted with root cause and corrective action Root causes are eliminated and improvement actions include prevention Source: Dean Figure 7.1 ETM 591 CLH CH 37 p. 177

8. Glossary • 5S (Sort, Set in order, Shine, Standardize, Sustain)A 5S is an improvement activity focused on cleaning up and maintaining the order of a workspace. The intent is to decrease waste, increase flow, and improve quality and productivity by minimizing errors. ISE 428 ETM 591 JMB CH 37 Examples

9. References / Contact Information Dean, M.L. (2013). Lean Healthcare Deployment and Sustainability (p. 177). New York, NY: McGraw Hill. Contact Information: Christie Hutchison Christie.L.Hutchison@live.mercer.edu ETM 591 CLH CH 37 p. 177