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Indico: An Event Management Software (and more)

Indico: An Event Management Software (and more). Outline. Project history Technical details Conference management Lecture/meeting management Planning/Archiving tool Indico: future trends and related collaborative tools. Project History. CDS Agenda: Created in 1999 following a

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Indico: An Event Management Software (and more)

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  1. Indico: An Event Management Software(and more)

  2. Outline • Project history • Technical details • Conference management • Lecture/meeting management • Planning/Archiving tool • Indico: future trends and related collaborative tools

  3. Project History • CDS Agenda: • Created in 1999 following a request by ATLAS • Stores timetable of events and related files • At CERN:used by various projects, departments, experiments and committees • Available as open-source under the GNU GPL and installed in several places worldwide: • IN2P3, NiKHEF, DESY (ILC), ICTP, Elettra Trieste… • Is used to create headers of many web pages (CERN, ATLAS, CMS…) • http://agenda.cern.ch • Hosts mainly seminars, meetings and small conferences TOO LIMITED SCOPE

  4. Project History • Indico (Integrated Digital Conference) • European project: 2002-2004 • Partners: • Italy: SISSA, University of Udine • Holland: TNO TPD, University of Amsterdam • CERN • CDS Agenda served as basis for writing the user requirements of Indico • In production at CERN since 2004 (first time use: CHEP’2004) • Currently hosts >45 conferences • Usage is growing fast • Also available as open-source under the GNU GPL • http://indico.cern.ch • Current migration of CDS Agenda events to Indico

  5. Technical Details • main development platform: Python • runs on an Apache web application server using the Python module (mod_python) • Uses the Zope Object Database (ZODB) for storing conferences metadata • Object Oriented database implemented in Python • The submitted files and archives are directly stored on the server’s file system • HTML 4.0 • XML + XSLt for timetable generation • Interfaces: • Web, OAI (Open Archive Initiative) protocol for metadata harvesting • Tested on Windows, linux InDiCo is distributed under the GNU General Public License and is fully open source

  6. Technical Details • Software architecture

  7. Conference Management

  8. Conference Management • A complex event… human logical

  9. Conference Management Contributions Sessions Conferences • …with a lot of processes > Web Site Management > Conference Program Definition > Attendant Registration > Call for Abstract > Abstract Selection > Material Submission > Timetable Setup > Electronic Proceedings > Long term archive

  10. Conference Management • Indico helps managing all these processes by providing: • A customizable web portal for the conference • Dedicated interfaces for all the actors of the conference • Fine-granularity protection setup • Flexible delegation of responsibilities • File storage at all levels • Various listings (contributions, authors, speakers, registrants…) and communication means. • Export mechanisms (iCal, PDF, XML, Excel)

  11. Conference Management

  12. Conference Management

  13. Meeting Management

  14. Meeting Management • Less actors, less processes: smaller complexity • Same basis but simplified interfaces

  15. Meeting Management

  16. Meeting Management

  17. Lecture Management

  18. Lecture Management

  19. Lecture Management

  20. Planning/Archiving Tool • One server – Many events of various sizes • Hierarchical organisation: tree of categories to classify the events

  21. Planning/Archiving Tool • Various handy temporal views: overview calendar

  22. Planning/Archiving Tool • Long-term archival of the events metadata and related material • Browsing capability • Search engine: uses CDSware • Export tools: creation of external web pages (ATLAS home page, LHCb…)

  23. Future Trends and Related Collaboration Tools • Planned developement: • Still a huge task list (> 6000 hours) • Interface improvement program (based on the feedback from EGEE and new CERN users) • Fulltext search • Proceedings creation improvement • Internationalization (in collaboration with IN2P3/EPFL) • A goal for CERN: Organise the event 100% from Indico (avoiding searching for several tools) • Closer integration with other conferencing services: room booking, resource booking, video-conferencing (VRVS, CERN MCUs), audioconference, seminar recording… • Does not mean implement everything in Indico BUT regroup all useful tools in a unique and convenient location. • Indico live usage: • Collaborative features: instant messaging/chat and presence • Webconferencing

  24. Future Trends and Related Collaboration Tools smac controller request ROOM 1 Indico Server manager request Web lecture object Web lecture object smac controller request Multimedia streams ROOM 2 SMAC Central Server user smac controller ROOM 3 • Making Indico aware of its environment • Automatic download of ppt files on local conference room computer • Example of a successful integration: SMAC (Smart Multimedia Archive for Conference) • In collaboration with EIF (Ecole d’Ingénieurs de Fribourg) • Fully automated system for recording lectures, creating web lectures (SMIL) • Local recording, centralised processing, several conference rooms can be served • Start/Stop recording from Indico, then the web lecture is directly attached to the Indico event.

  25. Future Trends and Related Collaboration Tools Example of a SMAC web lecture

  26. QUESTIONS • Project web page: http://cern.ch/indico • Production@CERN: http://indico.cern.ch • Contact: mailto:indico-project@cern.ch

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