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Goodbye Snail Mail, Hello Email

Goodbye Snail Mail, Hello Email. Presented by Julie Rhea Reference Librarian. Email: What is it?. E lectronic MAIL The transmission of text messages from the sender to the recipient Source: PC Magazine Encyclopedia http://www.pcmag.com/encyclopedia/. How does Email work?.

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Goodbye Snail Mail, Hello Email

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  1. Goodbye Snail Mail,Hello Email Presented by Julie Rhea Reference Librarian

  2. Email: What is it? • Electronic MAIL • The transmission of text messages from the sender to the recipient Source: PC Magazine Encyclopedia http://www.pcmag.com/encyclopedia/

  3. How does Email work? • A simplified explanation… Sender Recipient 1 3 Internet 2 Service Provider Service Provider

  4. Terms • Sender – the person sending the message • Recipient – the person receiving the message • Internet – a global network of networks • Service Provider – provides software and server space to deliver and receive the message • Web-based – provides addresses to anyone for free as long as you have access to the Internet. Examples: Yahoo!, Gmail, Hotmail etc. • ISP (Internet Service Provider) – provides internet service plus several addresses for a fee. Examples: SBC Global and Comcast

  5. Sign Up Demonstration • Sign up or Create Account

  6. Sign Up Demonstration • Register

  7. Sign Up Demonstration

  8. Accessing Email Type in the address or, if you don’t know the address, search for “the name of your service provider + mail” ie. yahoo mail If you are signed on If you need to sign in

  9. Email

  10. Basic Email Terms • New or Compose Create an email message • Check Mail or Inbox Lists the messages sent to you • Drafts Message created but not sent • Sent Lists the messages you sent • Search Mail A way to find an old message

  11. Basic Email Terms • SpamMessage that is not requested generally for the purpose of advertising **DO NOT OPEN THESE** (unless you know the sender) *Must Empty the Spam to erase completely* • TrashDeletes a message*Must Empty the Trash to erase completely* • ContactsAn address book • FoldersOrganizes messages

  12. Basic Email Terms To open the message double click or, in other words, press the mouse button twice in rapid sucession

  13. Basic Email Terms • DeleteMessage is sent to Trash • ReplyRespond to a message • Forward Sends a message received to another person

  14. Basic Email Terms • Down/Up Arrows Down Arrow takes you to the previous message Up Arrow takes you to the next message • Spam Allows you to mark a message as spam • Move Allows you to place the message into a folder

  15. Basic Email Terms • PrintCreates a paper replica of your message • Actions Allows the user quick and easy access to maneuver the message

  16. Creating a Message • Click New, Reply or Forward to create a message

  17. Creating a Message • Email Addressusername@domainnameie. reference@deerfieldlibrary.org*Notice there are NO spaces* • To:Must have an address More than one address requires a comma or semi-colon depending on your service provider

  18. Creating a Message • Cc: Carbon copy • BCc: Blind Carbon copy • Subject: A descriptive word or few with the gist of the message • Body: The area in which the message is typed • Send: Enables the message to go to the recipient

  19. Attachments • Attach:Allows for a file to be sent • File types•Word processor •Spreadsheets • •PDFs •Audio files • •Image files (jpeg, gif, bmp etc) • Size Limits Attachments being sent or received cannot exceed the maximum limit offered by the service providerie. Yahoo email = 10 MB, Gmail = 25 MB

  20. Attachments

  21. Attachments

  22. Attachments

  23. Attachments • Opening Attachments • Do NOT open or download any files from an unknown sender • You may need to save the file to your computer if it will not open from the message

  24. Help Services – Yahoo!

  25. Help Services - Gmail

  26. Caution! • Watch for viruses • Do NOT open a message or links from an unknown sender • Watch the address ie. bankofamerica.scamcompany.com • Protect your Privacy! • ALWAYS log out or sign out of your email account • Remember the Service Provider has access to your account • Do NOT send important information such as account or social security #s through your accountYour bank will NEVER ask you to send private information via email • BE ALERT

  27. Thank you! Contact Reference with any further comments or questions! Direct: 847.580.8933 Email: reference@deerfieldlibrary.org

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