Mission Of Central Receiving & Stores

2. Mission Of Central Receiving & Stores • Receive, check, and redeliver supplies and materials ordered by all University Departments, Schools, and Agencies. • Administer the Staples desktop ordering system • Administer the UPS Campus Ship Program. • Maintain a supply of routine use janitorial, safety and paper products.

3. Services provided • Custom fabrication of Marking Devices, Name Tags, and Stamps • Setup desktop shipping and package pickup • Assist in the purchase of Non-Capitol furniture requests.

4. Services Provided • Assist in finding local sources of supply • Emergency orders for just in time delivery • Process Return Goods Notices • Provides Town Run service

5. Services not provided • Accept supplies and equipment for contractors doing work on campus • Uncrate supplies or equipment delivered to departments • Disconnect gas tanks from ongoing experiments

6. Stores Requisition Instructions • Always provide the following information: • Fund / Account Number • Date Requested • For (Person receiving items) • Department • Deliver to Room • Building • Requested Delivery Date • Telephone Number • Quantity Requested • Description • Stock Number

7. Manual Receiving & Stores Invoice

8. Electronic Receiving & Stores Invoice http://receiving.uncc.edu/Requisition%20Form%20File.pdf

9. Gas Orders • When ordering either new gas bottles or refills for existing bottles, please indicate on the Stores Requisition whether the purchase is a lease purchase (bottles to be kept one year or longer) or a rental purchase (monthly billing for use of bottles).

10. Gas Orders • To insure prompt delivery please indicate the lease/rental number (found preprinted on the bottle tag) on all refill orders when ordering either new gas bottles or refills for existing bottles • Rental charges will be billed monthly at the rate of $5.50.

11. Gas Orders • The yearly lease rate of $52.00 provides a significant savings to the user department. • A $7.00 drayage charge will be added for each tank as it is filled or refilled. • A $7.00 drayage fee will be added per liquid tank, plus a 1 time $3.50 hazardous material change will be adder per ticket.

12. Gas Orders • Departments are requested to have empty bottles available for exchange when gas refills are delivered. • Failure to provide disconnected empty cylinders will result in additional rental charges being billed to the using department.

13. Gas Orders • Stores personnel have been instructed to not disconnect any tanks to avoid damage to any ongoing experiments. • Bottle leases cancelled after the beginning of the fiscal year (July 1) will be refunded on a prorated basis. Leases cancelled after ( 1 January) will not be credited.

14. Software Orders • The University has a Microsoft Campus Agreement that covers the use of Microsoft Office Pro, MS Office for the Mac and Visual Studio Academic. • If you are a Shared Network Services Client you can install the Microsoft Office Suite.

15. Software Orders • You must be a current Faculty/Staff employee and provide a valid UNCC ID. • If you are not a Shared Network Services Client you may get the CD for Microsoft Office Suite from the 2nd floor of the library at the help desk.

16. Software Orders • Only Adobe, Macromedia, and Microsoft products should be ordered through Central Receiving & Stores. • All other software should be ordered through Material Management.

17. Software Orders l • Central Receiving & Stores will send ITS Help Desk a copy of the Stores Requisition/Invoice. • ITS will install the software. Each computer must have a license to run any software program.

18. Software Orders • The University has obtained a liberal site license for all of the latest Microsoft, Adobe and Macromedia software. • You have 2 options on how to obtain the programs. • You may have ITS install the programs to your PC • You may order the CD’s and install the programs yourself

19. Software Orders • Only the following account numbers can be used to purchase software products: • 942010; 942020; 942030; 942040; • 942050; 942060; 942070 • The Stores Requisition is your license

20. Marking Devices, Stamps, Signs, Seals, Name Tags, etc. • CAROLINA MARKING DEVICES INC • Accurate and legible sample • For a signature stamp three samples of the signature on same sheet • For a pre-inked stamp please specify color • The size, dimensions and font size to be used

21. Marking Devices, Stamps, Signs, Seals, Name Tags, etc. • Choose the type of name tag, plastic- white with green print, green with white print or the Chancellor’s version which is bronze with blackened print and logo. • Specify type name tag, square or oval. • Production time is normally 4-5 business days

22. Staples Account Setup • The Principle Investigator for the account will have to initiate authorization for any users they want to have access to their accounts. The following information will be required by the Staples Administrator.   • a) Name of new user • b) Email address of new user • c) Phone number • d) Account numbers authorized to use • e) Department and building name. • f)  Employee ID number

23. Staples Ordering Procedures • The following link will take you through the steps to order from Staples • http://www.stapleslink.com/html/tour/flash.htm

24. UPS Campus Ship Account Setup • 1.  The Principle Investigator for the account will have to initiate authorization for any user to access UPS Campus Ship.  The following information will be required by the UPS administrator to set-up a new account. • a)  Name of new user • b)  Email address • c)  Phone number • d)  Department name and building location • e)  Account numbers authorized to use. • f)  Employee ID number

25. UPS Campus Ship Procedures • How do I ship a package? • Select the Shipping tab, and the Begin Your Shipment form displays. Make sure all required fields (shown in bold) contain valid and accurate data before selecting Preview Shipment or Ship Now. • You may select a Ship To address from any of your address books, or enter a new address. • https://www.campusship.ups.com/login/uncc

26. UPS Campus Ship Procedures • Select a Service and Packaging and any desired accessorials valid for the service and packaging combination. If you are unsure which service is best for your shipment, select the Compare Service Options link next to the Service drop-down menu for more information about your choices.

27. UPS Campus Ship Procedures • To review the information you have entered, select Preview Shipment. This allows you to review all information entered. To change specific information, select Edit next to the information you want to change. After selecting Ship Now, the Complete a Shipment page will display, allowing you to review your shipment informaiton before printing your shipping label or receipt.

28. UPS Campus Ship Procedures • If you are a traveling user, you may change the Ship From or Shipper address. The Shipper address is the return address on the label, and the Ship From address determines the rate and zone for your shipment.Note: Your payment method may be set by your Administrator. To change your payment method, select Add Shipping Options.

29. Central Receiving and Stores Website • http://receiving.uncc.edu/

30. The End

31. QUESTIONS