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Labor Relations Conference Breakout Session C July 30 – 31, 2003

Labor Relations Conference Breakout Session C July 30 – 31, 2003. Agenda. Why are we doing it? Who are we targeting? Selecting the volunteers Tracking the progress Ensuring coverage Other impacts. Why are we doing it?. Down 41,484 in last 24 AP’s

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Labor Relations Conference Breakout Session C July 30 – 31, 2003

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  1. Labor Relations ConferenceBreakout Session CJuly 30 – 31, 2003

  2. Agenda • Why are we doing it? • Who are we targeting? • Selecting the volunteers • Tracking the progress • Ensuring coverage • Other impacts

  3. Why are we doing it? • Down 41,484 in last 24 AP’s • FY 03 Impacts were approximately 16,000 Clerks • We have captured 10,500 • FY 03 we still need 5,500 • FY 04 Clerk Impacts in: • F-1 equal 8,000 • F-4 equals 3,700 • Current need 17,200 more Clerk attrition

  4. Who are we targeting? • APWU F-1 Clerks • Distribution operations • APWU F-4 Clerks • Landing spots for F-1, excess and reshape • Mailhandlers • Excess and landing spots • Supervisors Distribution Operations • Less employees equal less supervision

  5. Selecting the volunteers • This VERA is first of several VERAs • Develop and train on a standardized approach • Dry run to get it right for big push next year • Districts may run their own in the future • Tool: VERA Model • Identifies eligible employees • Flexible

  6. Tracking the progress • OPM required reporting: • Quarterly Reports • Final Reports • Activity Summaries • Includes: • Number of VERs • RIF used (yes or no) • Other attrition and total separation • HQ SER prepares IF field does their part

  7. Tracking the progress • VER Statement of Interest Received • Excess position within Plant • Excess position within 50 miles • Other Potential Reassignment Opportunity • Ineligible • Tool: webCOINS • Employee Note • Attached by HQ OCM

  8. Tracking the progress • VER Offer Package Mailed • Operational review has been completed • Employee meets eligibility requirements • Set sub-note for potential Retirement Date • Tool: webCOINS • Employee Note • Attached by webCOINS Cluster Administrator

  9. Tracking the progress • VER Disapproved • Employee has submitted a SOI • Operational review completed • Can not be spared • Or employee is ineligible • Age/service • Tool: webCOINS • Employee Note • Attached by webCOINS Cluster Administrator

  10. Tracking the progress • VER Application Received • Employee has submitted a retirement application • Processed, withdrawn or exceeds limit • Tool: webCOINS • Employee Note • Attached by webCOINS Cluster Administrator

  11. Tracking the progress • Job of VER Approved Employee • Employee has been mailed a package • Set sub-note for potential Retirement Date • Tool: webCOINS • Job Note • Attached by webCOINS Cluster Administrator

  12. Ensuring coverage • Operations has determined excess numbers • Employees have been given packages with potential dates • webCOINS has been annotated • Extract potential vacancies and determine reversion or placement strategies • Tool: webCOINS • Extract Excel file of potential vacant jobs

  13. Ensuring coverage • Potential Vacancies identified • Need a plan for duty assignments vacated by VER • Revert within time limits • Post if necessary • Withhold residuals • Reassign excess into withheld • Use casuals or TE’s to cover short term

  14. Other Impacts • Future Impacts: • PARS, APPS, etc. • Will need to provide Impact Statements • Tool: AIR

  15. Closing • First of several VERA • Opportunity to reduce impact and reshape • Must standardize the process and tracking • If field properly documents activities, quarterly reporting minimized • Joint effort HR and Operations • Find a way to say YES! • Questions and Answers

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