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SURVEY II: MINUTES OF THE FIRST MEETING OF THE EDITORIAL BOARD

SURVEY II: MINUTES OF THE FIRST MEETING OF THE EDITORIAL BOARD. PLACE HOSTAL DOS REIS CATÓLICOS, SANTIAGO DE COMPOSTELA TIME S ATURDAY 22 SEP 01 - 10.30 - 20.00 S UNDAY 23 SEP 01 - 10.00 - 11.30 PARTICIPANTS JAIME CARBONELL (SATURDAY) JOSEPH MARIANI (SATURDAY AFTERNOON AND SUNDAY)

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SURVEY II: MINUTES OF THE FIRST MEETING OF THE EDITORIAL BOARD

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  1. SURVEY II: MINUTES OF THE FIRST MEETING OF THE EDITORIAL BOARD PLACE HOSTAL DOS REIS CATÓLICOS, SANTIAGO DE COMPOSTELA TIME • SATURDAY 22 SEP 01 - 10.30 - 20.00 • SUNDAY 23 SEP 01 - 10.00 - 11.30 PARTICIPANTS • JAIME CARBONELL (SATURDAY) • JOSEPH MARIANI (SATURDAY AFTERNOON AND SUNDAY) • HANS USZKOREIT • NINO VARILE • ANNIE ZAENEN • ANTONIO ZAMPOLLI

  2. AGENDA ITEMS: WHAT • Focus: • survey of the current state of technologies? also YES • general information resource of human language technologies? YES • or something else? • Publication: • live document with a printed edition? YES • hand book with a web edition? NO • or something else? • Contents • ARCHITECTURE -- Outline - Chapters - Editors done • Sections - Authors -- see schedule • publisher(s) Giardini and one world wide publishing houseapproach CUP, Springer, Kluwer, demand camera-ready copy for Giardini • bibliographic citation (Title: Language technology...editors in alphabetical order) • ISBN registration through world publisher • Format • of section submissions • of web document with links and interactivity (search facilities, exchange) • of resource descriptions (XML structure, OLAC, Dublin Core...)

  3. HOW (including WHO and WHEN) • Time frame • targeted publication date – WWW -- June 2002 • targeted publication date – book -- June 2003 • stages and deadlinessee attached slide • Procedures • contacting authors: HU will draft letters to previous and new authors • alternative authors • reviewing and co-reviewing • text formats: LaTeX, MS Word, RTF (?) • Meetings; next meeting 3 June 2002 • Communication email, two week reaction time, second email addresses • Conflict Resolution, email vote • Resources: Meeting expenses, two meetings financed by PAZ (including travel expenses for EUropean participants), JC will organize travel funding for US participants, DFKI will provide resources for Web edition, CMU will ask NSF for additional funds covering LT/WWW technology for the Web edition

  4. WHO: TASKS AND ROLES • Distribution of tasks • chapter editors? yes • co-editors? yes • other responsibilities • Do we need different roles? • Editor in Chief – tasks? no editor in chief but HU together with assistant wíll serve as schedule keeper for web edition • PAZ and JC will act as schedule keepers for print edition • Managing Editors – tasks? no • alphabetical order for all editors

  5. CHAPTER EDITORS

  6. WHEN: SCHEDULE • 10 Oct 01 Chapter Editors send chapter outlines with Author names • end Oct 01 „Final“ Outline with author list • Mid Nov 01 approach authors, approach publishers to solicit offers • Mid Jan 02 Deadline for acceptance = article outline • End Mar 02 Deadline for submission • 15 May 02 First Reviewing and Overview submission • 3 June 02 EB Meeting, discuss print edition architecture • End June 02 Final Touches • Mid July 02 Web Launch (partial content) • Sep 02 assign substitute authors ... continue efforts to complete print version complete missing parts and patch seriously faulty parts define linear structure for print version (Meeting in the US 4th quarter 02) • Mid June 03 submission of final m.s. or proof editingSeptember publication of print edition and launch of improved WWW version

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