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The Public School Facilities Authority Plan Review Process

Understand the PSFA plan review process for New Mexico schools and how to submit school construction proposals efficiently. Follow guidelines, fill out forms, and obtain necessary approvals for school building projects. Learn about required documentation at each review phase and ensure compliance with state statutes.

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The Public School Facilities Authority Plan Review Process

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  1. The Public School Facilities Authority Plan Review Process • Quality New Mexico Schools: • A Mission for All New Mexicans • Presented by: • William W. Sprick, Planning and Design Manager

  2. The PSFA has NEW LOCATION FOR PLAN SUBMITTALS • Public School Facilities Authority • 700 Lomas Blvd., NE. Suite 201 • Albuquerque, New Mexico 87102 • Telephone: (505)-843-6272

  3. Martica Santistevan Keith Vlastos FACILITIES SPECIALIST

  4. Adequacy Standards Confirmation of funding sources Governor’s Commission on Disability (GCD) Energy, Minerals and Natural Resources Dept. (EMNRD) Plan Reviews Include:

  5. REQUEST FOR APPROVAL OF SCHOOL CONSTRUCTION Including Leased Facilities

  6. PSFA WEB SITE • Http://www.nmschoolbuildings.org/ • Form • Instructions for form

  7. IMPORTANT! • “Each local school board shall secure the approval of the Director of the Public School Facilities Authority or his designee prior to the construction or letting of contracts for construction of any school building or related school structure, or before reopening an existing structure which was formerly used as a school building but which has not been used during the previous year.”

  8. NEW MEXICO STATUTE • The New Mexico Statute requires all schools and/or districts planning to engage in construction projects to seek the approval of the PSFA prior to construction or the letting of contracts (section 22-20-3, NMSA,1978). • Definition of Construction (section 13-1-40, NMSA 1984).

  9. FILLING OUT THE FORM • There are two versions posted on the PSFA website. • The “hardcopy” version can be printed and filled in by hand for submittal. • The “electronic” version is intended to be filled out electronically prior to printing for signatures and submittal.

  10. SUBJECTS • New Building • Building Additions • Building Renovations • Reopening Closed School • Site Work/Landscaping • Portable Building • Leased Facilities

  11. Name of school(s) AFFECTED • Name all schools which will be affected by the proposal. • Also include each school’s designation as elementary, intermediate, middle school, etc.

  12. BRIEF DESCRIPTION OF PROPOSED PROJECT • Provide a short description of the proposed project. • If multiple schools, provide a short description for each. • Provide the exact award language (if applicable).

  13. CURRENT ENROLLMENT(S) • Typically this is the number of students enrolled at the affected school(s) or projected student population of any new facilities.

  14. GRADE LEVELS • Please include the full grade range: • For example: if the project will affect both a middle school (6-8) and a high school (9-12), enter 6-12.

  15. DESIGN CAPACITY: • This refers to the maximum number of students the facility is designed to support. • Include figures for maximum number of students served by permanent buildings only, including the design capacity of the proposed project. • Do not include figures for portable classrooms in the design capacity.

  16. DISTRICT REPRESENTATIVE: • This shall be a DISTRICT EMPLOYEE who has the authority to represent the district on the project. This may be the district’s superintendent, a member of the district administration staff or another district employee. • Providing this information can help expedite the approval process.

  17. ARCHITECT • Provide the name and contact information of the architect or representative of the architectural firm. • This will help expedite the approval process.

  18. REVIEW PHASE: • The PSFA requires that documentation for any construction project be submitted at four separate phases of development. • At each phase in the development of a project, a new form must be submitted along with the required supporting documentation and all required signatures. • Often the only change is checking the appropriate box to designate which phase.

  19. On a separate sheet (8 1/2 X 11) provide a statement describing how this project serves the needs of the school(s) and/or district including a statement of need and the educational programs to be served. On a separate sheet (8 1/2 X 11) include a map indicating the following within a five mile radius: Proposed project Existing attendance centers Obstructions PROGRAM STATEMENT

  20. SCHEMATIC PHASE (30%) • Submit with 2 sets of drawings and include: • site plan • a brief description of proposed mech. and electrical systems • a description of any special or unique conditions

  21. DESIGN DEVELOPMENT PHASE (60%) • Submit 2 sets of drawings that provide a fair representation of the scope of project to include: • civil • structural • architectural • mechanical • plumbing • and electrical drawings

  22. BID DOCUMENTS (100%) • Submit with two sets of complete, full-size, construction drawings; • and two complete sets of of specifications.

  23. ESTIMATED COST & SOURCES OF FUNDING • Provide information for all funding sources tied to the specific project. • For Legislative Appropriations be sure to include the Bill # and the year enacted. • For other types of funding not listed on form, fill in the amount as Other and identify the source in the space provided.

  24. REQUIRED SIGNATURES • All forms received without all three required signatures will be considered incomplete and will be returned to the district to be completed for resubmission. • Required Signatures: • Architect • District Representative • PSFA Construction Manager

  25. Submit Forms • The Request for Approval of School Construction form, and accompanying documentation, is to be submitted directly to the PSFA at: • 700 Lomas Blvd., NE. Suite 201

  26. FUTURE PLAN REVIEWOF PSFA One stop shop July 1, 2004

  27. FULL CODE REVIEW AS PER ADOPTED CODES AND REGULATIONS • State Fire Marshal Office • Governor’s Commission on Disability • Energy, Minerals and Natural Resources • Public School Facilities Authority • Adopted Building Codes, Mechanical & Electrical reviews ready for Permit • Soil Analysis and Flood Plain Analysis

  28. PLAN REVIEW ROOM • Will expedite the entire process for everyone. • Every State Agency involved will be on the same page. • Ensuring consistency and quality school construction throughout the state.

  29. PLAN TURNAROUND TIME • Ten working days • PSFA will submit an approval transmittal letter to Construction Industries Division (CID) or other building department jurisdiction. • Guaranteed building permit in one day.

  30. Public School Facilities Authority • Quality New Mexico Schools: • A Mission for All New Mexicans

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