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THE LIFE OF A TRANSACTION Day 1

THE LIFE OF A TRANSACTION Day 1. Clocked & Sorted (Invoices referencing Purchase Orders, ok2pays, Petty Cash, Advances, Wire Transfers & Check Requests). Transaction Received in Accounts Payable.

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THE LIFE OF A TRANSACTION Day 1

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  1. THE LIFE OF A TRANSACTIONDay 1 Clocked & Sorted (Invoices referencing Purchase Orders, ok2pays, Petty Cash, Advances, Wire Transfers & Check Requests) Transaction Received in Accounts Payable Ok2pay and PO invoices are counted by processing unit and batched and mailed for Invoice Processing Services (IPS) (50 transactions per Batch) Check Request, Petty Cash, Advances are reviewed and counted by Team Lead and batched for Processors.

  2. THE LIFE OF A TRANSACTION Day 2 Processors pick up Transactions in folders and Count them to verify 35 and sign them out. Process Transactions into Oracle Processors label and prepare their batches for imaging and file in AP for 1 month upon which time they are sent to the IPS. The Processors bring their work back at the end of day with their invoice register and check it in with Team Lead.

  3. THE LIFE OF A TRANSACTION Day 3 Transaction was approved/passed validation. Yes Transaction is paid according to invoice terms. No Day 4-9 Transaction is placed on hold. Transaction is reviewed & researched. Transaction is paid according to invoice terms Invoice is placed on the department’s Invoice Work list for review, approval, PTAEO.

  4. Data Entry • Accounts Payable • Check Request – Tax and International Transactions • Petty Cash Replenishment • Advance Request • Invoice Processing Service • OK2Pay Invoices • Invoices Referencing Purchase Orders • Check Requests (Domestic Reimbursements)

  5. Accounts Payable Service Level Agreements(Based on Business Days) • Vendor Set Up • 2-3 Days Turn around Time • Invoices (Pos & OK2Pay) • 3-5 Days Turn around Time • Check Requests, Petty Cash, Advances, Wires • 2-3 Days Turn Around Time • Invoices on Hold • 3-5 Days Turn Around Time

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