General Board of Higher Education & Ministry, Division of Ordained Ministry Presents

1. General Board of Higher Education & Ministry, Division of Ordained Ministry Presents An Overview of theOnline Candidacy Application System (OCASv.2) 2012 BOM Quadrennial Training

2. OCAS www.CanApply.gbhem.org Phone Number: 615-340-7374 Fax: 615-340-7395

3. Note: Remember to keep your email address current so you can receive all email notifications about your candidates. Logging in to Access your Contacts

4. Inviting a USER to OCASv.2 To invite a new user: click the respective tab fill out the information on the screen click the “Save & Invite” button at the bottom of the screen. An email invitation is sent to the new user. Invite Candidate Tab Invite Mentor Tab

5. Email Invitation: Key Information • Remember your password! • Duplicate entries • Restart or Retest Requests

6. No email? • Make sure that the email address is correct. • Server/Firewall

7. PERSONAL INFORMATION SCREEN

8. The Candidacy Process

9. Task List Overview • Completion date • Comments • Trash Can • Responsible • Check mark • Status • Projected date • Check mark • Help column • Task • Print icons

10. How do I Search for a candidate in my district?

11. Searching for a Candidate in OCAS This the My Candidates tab. Clicking on this button will allow you to search or view the candidates in your Conference and/or district only. My Candidates Button

12. Searching for a Candidate in OCAS My Candidate Button

13. How do I sign my candidates application?

14. Signing a Candidates Application in OCAS Click on the link in the task column, then choose E-sign or Not Approved. To view the Form 101, click the “Form 101” link.

15. Signing a Candidates Application in OCAS Using the task list button shown here. Task List Button

16. CHANGING INFORMATION District/Conference? Assigning new mentors? Courtesy Mentors?

17. Changing a candidates mentor 1.) Click the ASSIGN MENTOR tab and search for the candidate record that you would like to change. Assign Mentor Button

18. Changing a candidates mentor, continued 2.) Choose the name of the new mentor (or courtesy mentor) from the drop down list. If the candidate has both a Home Mentor and a Conference Mentor, both must be chosen. Toggle between who has active rights to the record. Assign Mentor Button

19. Changing a candidates mentor, 3.) Click “Submit” at the bottom of the screen. The screen will inform you that your change was successfully made. Assign Mentor Button

20. Contact Information • Email Address • Name • Phone Number • Primary Mailing Address Personal Info Tab

21. Contact Listing The users conference contacts are listed on this screen. One can email a specific contact by clicking the email link on the screen*. *The user’s computer must be set up to default to the user’s email server to use this feature. Contacts Tab

22. Let’s Review Candidates are invited by their District Superintendent by clicking the Invite Candidates tab.. The Contacts tab shows the DS, Mentor, and Candidacy Registrar contact information for the candidate. The Personal Info Tab will show your personal information or, when viewing a candidate’s task list, the candidates personal information. The Task tab shows the task list for the candidate.

23. Psychological Assessment For conferences that use Nashville for this service Instruments are available English and Spanish Incomplete Sentence Blank 16PF MMPI-2 Adjective Checklist (Dr. Hinkle Only)

24. Psychological Assessment For conferences that use Nashville for this service OCAS Assessment Process: Release of information Form 112: psych assessment packet request Personal data inventory Assessment packet mailed to mentor* Packet mailed to MAS Remember to update the candidates information through Form 11!