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Update from the Secretariat. Kate Hoeppel, Senior Supervisor, Youth Exchange, RI Evanston, IL, USA. Your Team at the Secretariat. John Hewko, General Secretary Michele Berg, Chief Officer, Programs and Member Services Victor Barnes, Director, Programs & Grants
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Update from the Secretariat Kate Hoeppel, Senior Supervisor, Youth Exchange, RI Evanston, IL, USA
Your Team at the Secretariat • John Hewko, General Secretary • Michele Berg, Chief Officer, Programs and Member Services • Victor Barnes, Director, Programs & Grants • Sharon Cyr, Manager, Programs • Adam Doty, Manager, New Generations Programs • Kate Hoeppel, Senior Supervisor, Youth Exchange • Tom Woods, Senior Coordinator, Youth Exchange • Jessica Borrego, Compliance & Reporting Coordinator, Youth Exchange • Lauren Ribant, Service Coordinator, Youth Exchange youthexchange@rotary.org
Our Programs for Young Leaders Rotary Youth Exchange 15-19 New Generations Service Exchange Rotaract 18-30 Rotary Youth Leadership Awards (RYLA) Interact 12-18
Youth Exchange Certification – Year 8 • 89% districts certified • Annual renewal process and • Recertification approx. every 6 years • Outbound-only certified districts: • India: 3020, 3051, 3052, 3053, 3281, 3282, • Africa: 9110 (Nigeria), 9212(Ethiopia and Kenya only), 9220 (Comoro Islands, Djibouti, Madagascar, Mauritius, and Seychelles; Reunion and Mayotte are fully certified) • East Timor: 9500 • Newly certified district: 3240 (India)
Inbound student data All types of exchanges Any convenient format: scans of Guarantee Forms, spreadsheets, etc. Before or shortly after the exchange begins Any serious student incident Includes early returns Annual survey Required Reporting to RI
Staff continue to perform 4-5 onsite program evaluations each year Opportunity to ensure compliance with certification requirements an share best practices and strengthen overall program Some general findings: Youth Exchange builds and retains membership Early communication of problems Succession planning Club motivation and compliance Program Evaluations
Assistance in Review of Districts’ Students Insurance Policies
New regulations for student insurance were adopted by RI board, effective January 2012. Documented in RCOP 41.060.10 RI Minimum Coverage Amounts for Student Travel Insurance
Districts, if asked to purchase partner’s insurance, need to know if partner’s policy meets RI regulations Difficult to do Districts are not that familiar with RI regulations Insurance working group recently established as a resource to help districts Evaluation of Insurance Policies
Peter Kaye, Chair, Australia Carl Luckenbach, USA Cheryl Combs, USA Erkki Nuotio, Finland Members’ contact information to be included in next delivery of RI RYE directory (April 2014) Insurance Working Group Members
Review policies provided by districts, and: Respond affirmatively to districts if policy is compliant or Notify district of perceived shortfalls, and present conclusions to RI Risk Management Group for resolution Insurance Working Group Procedure
Evaluate conclusions from Insurance Working Group When policy is determined not to meet RI regulations: notify district owning policy to correct policy obtain evidence of amendments notify Working Group RI Risk Management Staff
Insurance Working Group will maintain record of compliant policies to prevent redundant reviews in future Youth Exchange Committee and RI staff are discussing ways of making this information accessible to YEOs Record Management
My Rotary • Profiles • Connect • Messaging • Groups • Ideas • Calendar • Marketplace/Hub
Voice and Visual Identity Guidelines Focus on adoption, not enforcement www.rotary.org/myrotary/en/secure/101751 For general questions about the new marks: graphics@rotary.org Strengthening Rotary’s Brand
What does this mean for Youth Exchange? Survey to collect feedback on potential changes to Youth Exchange logo… Forward the survey to potential, current and former students!
Available Resources • Youth Exchange Workgroup Site • RI publications: • YEO Directory • Youth Exchange Bi-monthly e-Newsletter • www.rotary.org youthexchange@rotary.org