Presentation Skills

1. Presentation Skills Paving way for your success…

2. Objectives • Define a presentation and effective presentations. • Learn how to draft content effectively. • Understand the importance of using appropriate structure and aids to enhance the presentation. • Know the importance of the presenter in making the presentation dynamic. • Deliver an Effective Presentation.

3. WIIFM [What is in it for me?] • Gaining confidence and attaining a professional outcome. • Gaining credibility in the circuit. • Feeling comfortable while presenting. • Overcoming nervousness. • Identifying and developing ones presentation style.

4. Today’s presentation will cover: Part one: Introduction to presentation skills Part two: Overcoming fear from public speaking Part three: Presentation components

5. Part one: Introduction to presentation skills

6. What are Presentations? • Presentations are a way of communicating IDEAS and INFORMATION to a group in order to: • Inform • Train • Persuade • Sell • Entertain

7. Why presentation skills?

8. Why are Presentation Skills Important for any business • Communication between people. • Promoting the company. • Promoting yourself. • Showing off your knowledge and skills.

9. Part two: Overcoming Fear from public speaking

11. Overcoming Fear from public speaking Do you feel that? • "I'll be boring.“ 2. "People will laugh at me." 3. "People will see how nervous I am." 4. "I'll forget my next point."

12. ”I’ll be boring” • Are You in Real Life….??? • Don’t Focus on Negatives. • You will Lose your creativity. • Nervousness will surface. • Narrow your focus On effective presentation.

13. ”People will laugh at me” • So….. Laugh With them • Then They Are not laughing at you • They’re laughing with you • They will love you for it • Laughter will get you energized

14. ”People will see how nervous I am” • They won’t know. • Don’t call attention to your nervousness. • Just go on with your speech. • To Control your Nerves • 1- Prepare well and know the material. • 2- Rehearse your speech with someone. • 3- Mental Encouragement. • 4- Take A deep Breath.

15. ”I’ll forget my next point” • Solution: • Logical flow of points. • Take a breath and think. • Refer to your notes.

18. Activity time!! If you think that you can present !!

19. Part three: Presentation components

20. Components of a Good Presentation Content Packaging Structure Human Element

21. CONTENT • The objective of a presentation is to make your message – • UNDERSTOOD and REMEMBERED

22. 3Ps : Principles For Effective Content • Purpose – Formulate a precise objective. • People – Consider the audience to achieve your objective. Associate your personality with your message in a positive way. • Preparation – Plan the facts, style, pace, tone and your tactics. Practice a lot.

23. Purpose • Exact purpose for the presentation needs to be ascertained. • Without the exact purpose in mind one might drift away from the main line of the cause.

24. Purpose Think SMART S - Specific M - Measurable A - Attainable R - Realistic T - Time-bound

25. People Who is my audience?

26. People • Content needs to be designed in terms of the target audience. • Language and vocabulary should also be at the level of the audience. • Design of the presentation should suit the audience.

27. Preparation Rehearse Practice makes perfect

28. Preparation Research well… and stick to your objectives.

29. Components of a Good Presentation Content Packaging Structure Human Element

30. Structure: A talk without a structure is a woolly mess • Sequential Argument – A series of linked statements ultimately leading to conclusion. • Hierarchical Decomposition – Main topic broken down to sub-topics and each sub-topics into smaller topics, eventually to small basic units. • Question Oriented – Lists advantage and disadvantages of a problem at hand.

31. Structure: A talk without a structure is a woolly mess • Inverted Pyramid – A newspaper story format. • Meaty Sandwich – Simple Format: Beginning - Middle – End.

32. Structure • Most people follow this methodology : • Opening: Tell them what are you going to tell them. • Body: Tell them. • Closing: Tell them what you have told them. • THE LAW OF THREES

33. Format : Opening • Welcome your audience. • Make a Good First impression. • Give a preview. • Get their attention. • Give instructions about questions. • Transition to the Body.

34. Format : Opening • Humor them. • Startle them with statistics / stories. • Make the audience think. • Invite participation. • Outline the structure of your presentation. • Give instructions or set expectations. • People listen to people they like.

35. Format : Body The body provides the actual information, details and evidence to support your main idea or topic. Thus, it must be / have: • Well structured. • Divided up logically. • Plenty of carefully spaced visuals.

36. Format : Body • Usually there are several sections in the body, each corresponding to one of the main points in your outline. • Use each heading / sub-heading to develop key points. • Ask yourself these questions:  • 1. What is the main point I want to make? • 2. What facts support this point ?

37. Format : Body • Present data and facts. • Read quotes from experts. • Relate personal experiences. • Provide vivid descriptions.

38. Signposting • Signposting helps your audience to know: • Where they are. • What the structure of the presentation is. • What is coming next.

39. Format : Closing • Sum up. • Give recommendations. • Thank your audience. • Invite questions. • End strongly and on an excited tone. • Highlight the important learning points/ messages. • End with conviction and on a high note.

40. Components of a Good Presentation Content Packaging Structure Human Element

41. PACKAGINGAudience is at the mercy of the presenter • Place • Familiarize yourself with the venue • Change the seating layout to suit your • Style of presentation • Check the logistics of the venue • Learning Aids

42. Learning Aids • Stories • Handouts • Activities • Environment

43. Visual Aids Talk to the Audience and not to the visual aid K – Keep I – It L – Large L – Legible

44. Designing Effective PowerPoint Presentations Big Consistent Simple Clear Progressive

45. Make it Big (Text) • This is Arial 12 • This is Arial 18 • This is Arial 24 • This is Arial 32 • This is Arial 36 • This is Arial 44

46. Make it Big (Text) Too Small • This is Arial 12 • This is Arial 18 • This is Arial 24 • This is Arial 32 • This is Arial 36 • This is Arial 44

47. 2 m Make It Big (How to Estimate) Look at it from 2 metres away

48. Keep It Simple (Text) • Too manycolours • TooManyFontsandStyles • The 6 x 7 rule • No more than 6 lines per slide • No more than 7 words per line

49. Keep It Simple (Text) Instructional Technology:A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled Too detailed !

50. Keep It Simple (Text) A process involving people, procedures & tools for solutions to problems in learning Instructional Technology: Much Simpler