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District / Club Online Membership Database Extension (MDE) & Directory

District / Club Online Membership Database Extension (MDE) & Directory. Martin Brocklebank. NOT RI Global Database. District 1080 has its own searchable membership database It is NOT linked to the RIGD and therefore Club Secretaries continue to update it as normal.

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District / Club Online Membership Database Extension (MDE) & Directory

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  1. District / Club Online Membership Database Extension (MDE) & Directory Martin Brocklebank

  2. NOT RI Global Database District 1080 has its own searchable membership database It is NOT linked to the RIGD and therefore Club Secretaries continue to update it as normal

  3. Benefit to Clubs, Members & Officers • Can edit own data • Clubs can add / edit officers • Data is always up to date (as long as your details are correct) • No need to notify District • Responsible for your own and club data • Can produce printed information in many formats • Generic email addresses for club officers

  4. So how do you do it …. Only a summary!

  5. If you have your own Club website you still need to maintain this database ~~~~~~~~~~~~~~~~~ You do not have to use the Website RIBItemplate The data is provided for the benefit of ALL members and officers It enables visitors to the District Website to findyour Club IMPORTANT

  6. CLUB ADMIN ACCESS A club can have as many designated with this access level as they wish However it is recommended: A minimum of two and max of four (depending upon whether using the RIBIt) These members are responsible for maintaining the system One of these should be the Secretary This is NOT an Officer Role but a level of access given to the member(s) who will maintain the system ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

  7. There are only a few things to maintain • The Meeting Details • The Officer Details • The Member Details • A link to your own websiteif you have onethis diverts any visitors to your website from District • add committees and past presidents

  8. Simple “how to” Summary • login in to rotary1080.org and the members page is accessed (Green) • click the “Search & Directories" link • search for something • look at the results • choose a report you want (next to "go")and see what you can get

  9. Log on to your “club members login”at www.rotary1080.org

  10. Find username and password

  11. Club Members Area

  12. Search Input Screen

  13. Search Input Results

  14. Report / Directory Option

  15. Print directory

  16. Print directory

  17. Caveat • It is only as good as the data you put in • All Members can use it - if they wish • Log in difficulty may initially occur • Email:webmaster@rotary1080.org.uk • please help by keeping your club up to date

  18. 1080 online membership database • Easy access for club members • Search for any combination of criteria • Refine results • Create reports for directories, name badges, lists, event listings, emails etc • Send email to results search • Create file for local or external printer

  19. Thank you for listening ~ Please help to keep your data up to date Martin Brocklebank

  20. Club Admin Process • Designated Club Admin Access • NOT part of RI Global Database • Have a greater level of access – Club Admin Page • Can Add | Amend | Remove records • Basis for ALL Directories and Reports • Only as good as the information entered ~~ KEEP IT UP TO DATE ~~

  21. Up to Date … • Members individual records • Meeting venue. Time and location • Officer Records • Committee Records MDE Simple Steps Guide Available to download at www.rotary1080.org Click on Marketing menu and choose “membership database”

  22. Live Demonstration www.rotary1080.org.uk

  23. Failed to connect • We have a poor Wi-Fi in this Hotel so I will have to go through this manually ~~~~~~~~~~~~~~~~~~~~~~~~~ Here goes ………………………login in • Click “club admin” on the top menu • Red Page

  24. Club Admin Home Page - RED

  25. Update Meeting Details

  26. Club Feedback & Information

  27. 1 - Edit - Club Officers (choose year)

  28. 2 - Available Officer Posts & “New” Office

  29. 3 - Add Officers for 2013_14

  30. Setting up - Club Committees

  31. Add Committee Members (select year)

  32. 1 – edit existing Club Members

  33. Edit and update – including leavers and deceased

  34. Update – leavers

  35. Add Photo

  36. Members Officers History

  37. Add - New Member

  38. Club Presidents List – editThe list is automatically created from the individuals record

  39. This is what it is all for ….

  40. Keep it up to Date … • Members individual records • Meeting venue. Time and location • Officer Records • Committee Records MDE Simple Steps Guide Available to download at www.rotary1080.org Click on Marketing menu and choose “membership database”

  41. ContactMartin Brocklebank – ChairmanJacqueline Whipp - Webmaster You can find our details in the database / directory …

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