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Public Forum #3 | May 11, 2011

Public Forum #3 | May 11, 2011. Joint Consolidation / Shared Services Study Commission of Princeton Borough and Princeton Township. Agenda. Call to order Roll call Introduction – Anton Lahnston Agenda Commission Members Objectives Review of options report (CGR)

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Public Forum #3 | May 11, 2011

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  1. Public Forum #3 | May 11, 2011 Joint Consolidation / Shared Services Study Commission ofPrinceton Borough and Princeton Township

  2. Agenda • Call to order • Roll call • Introduction – Anton Lahnston • Agenda • Commission Members • Objectives • Review of options report (CGR) • Presentation of recommendations (Commission) • Comments, questions from the public • Adjournment

  3. Objectives of Tonight’s Forum • Update the study process • Review the options report • Review the recommendations developed by the Commission and its Subcommittees • Engage in dialogue

  4. Public Forum #3 | May 11, 2011 Joint Consolidation / Shared Services Study Commission ofPrinceton Borough and Princeton Township

  5. The Study Process | A Review • Phase 1: Baseline review • Phase 2: Options review • What is the range of reasonable options? • How to the options differ? • What are the impacts of different options? • What is most feasible?

  6. Key Dates • May 17 – Commission decision on final recommendations • May 25 – Commission decision on whether to recommend consolidation • June 22 – Final report to Governing Bodies • Aug 18 – Decision on referendum • Nov 8 – Vote

  7. Options Review | The Process

  8. Form ofGovernment

  9. Options | Form of Government • Under State law, the Borough and Township can select from among eight (8) forms if they consolidate • Borough • Township • Mayor-Council • Council-Manager • Mayor-Council-Administrator • Municipal Manager • Commission • Special Charter

  10. Options | Form of Government

  11. RecommendationBernie Miller, Chair of Municipal Consolidation Subcommittee • Borough form of governmentMayor + 6-member governing bodyKey factors • Directly elected mayor • Certain forms were discarded b/c mayor is not directly elected • Access to professional staff by all elected officials • OMCL forms were discarded b/c officials cannot interact w/ staff • Process issues with “special charter” form • Discussion of ward-based system

  12. Review ofGeneralServices

  13. Departmental Options Review | The Approach

  14. Options | Governing Body • Adoption of Borough form would result in reduction of five (5) elected positions, leaving a mayor and six-member governing body • Option 1: Level salaries upward(savings of $43k) • Option 2: Level salaries downward(savings of $64k) • Option 3: Fix salaries to Borough levels(savings of $61k)

  15. Recommendation – Governing BodyBernie Miller, Chair of Municipal Consolidation Subcommittee • Adoption of Borough form would result in reduction of five (5) elected positions, leaving a mayor and six-member governing body • Option 1: Level salaries upward(savings of $43k) • Option 2: Level salaries downward(savings of $64k) • Option 3: Fix salaries to Borough levels(savings of $61k)

  16. Options | Administrator • Option 1: Reduce 1 administrator, add 1 support staff(savings of $125,756) • Option 2: Reduce 1 administrator, no new staff(savings of $205,756)

  17. Recommendation – AdministratorBernie Miller, Chair of Municipal Consolidation Subcommittee • Option 1: Reduce 1 administrator, add 1 support staff(savings of $125,756) • Option 2: Reduce 1 administrator, no new staff(savings of $205,756)

  18. Options | Clerk • Option 1: Retain full staff #, downgrade duplicate clerk and deputy clerk titles(savings of $38,892) • Option 2: Same as option 1, but retain only one repurposed staff titles(savings of $98,892) • Option 3: Retain only one clerk and deputy clerk + full current support staff(savings of $198,892)

  19. Recommendation – ClerkBernie Miller, Chair of Municipal Consolidation Subcommittee • Option 1: Retain full staff #, downgrade duplicate clerk and deputy clerk titles(savings of $38,892) • Option 2: Same as option 1, but retain only one repurposed staff titles(savings of $98,892) • Option 3: Retain only one clerk and deputy clerk + full current support staff(savings of $198,892)

  20. Options | Finance / Tax Collection • Option 1: Retain full staff #, downgrade duplicate CFO and assistant CFO titles(savings of $39,717) • Option 2: Same as option 1, but retain only one repurposed staff titles(savings of $119,717) • Option 3: Retain only one CFO and assistant CFO + full current support staff(savings of $217,496)

  21. Recommendation – Finance/Tax CollectionBernie Miller, Chair of Municipal Consolidation Subcommittee • Option 1: Retain full staff #, downgrade duplicate CFO and assistant CFO titles(savings of $39,717) • Option 2: Same as option 1, but retain only one repurposed staff titles(savings of $119,717) • Option 3: Retain only one CFO and assistant CFO + full current support staff(savings of $217,496)

  22. Options | Engineering • Option 1: Retain full staff #, downgrade duplicate engineer and assistant engineer titles(savings of $77,468) • Option 2: Reduce duplicate engineer, downgrade duplicate assistant engineer(savings of $177,468) • Option 3: Same as Option 2, but also reduce one clerical/ support staff position(savings of $236,585)

  23. Recommendation – EngineeringBernie Miller, Chair of Municipal Consolidation Subcommittee • Option 1: Retain full staff #, downgrade duplicate engineer and assistant engineer titles(savings of $77,468) • Option 2: Reduce duplicate engineer, downgrade duplicate assistant engineer(savings of $177,468) • Option 3: Same as Option 2, but also reduce one clerical/ support staff position(savings of $236,585) • Plus integration w/ DPW and PSOC

  24. Options | Court • Option 1: Retain full staff #, downgrade duplicate court administrator title(savings of $13,614) • Option 2: Downgrade duplicate administrator title, reduce one p/t deputy administrator position(savings of $39,416) • Option 3: Eliminate duplicate administrator title instead of p/t deputy administrator position(savings of $79,140)

  25. Recommendation – CourtBernie Miller, Chair of Municipal Consolidation Subcommittee • Option 1: Retain full staff #, downgrade duplicate court administrator title(savings of $13,614) • Option 2: Downgrade duplicate administrator title, reduce one p/t deputy administrator position(savings of $39,416) • Option 3: Eliminate duplicate administrator title instead of p/t deputy administrator position(savings of $79,140)

  26. Options | Construction • As a fee-based service, it’s important to note that savings in this function would be passed on to applicants through a revised fee schedule, rather than to property tax payers • Option 1: Retain full staff #, downgrade duplicate construction official and technical assistant titles(savings of $43,609) • Option 2: Same as Option 1, but reduce duplicate construction official title to p/t sub-code official(savings of $58,600) • Option 3: Same as Option 2, but also reduce duplicate technical assistant title to p/t support staff(savings of $73,600)

  27. Recommendation – ConstructionBernie Miller, Chair of Municipal Consolidation Subcommittee • As a fee-based service, it’s important to note that savings in this function would be passed on to applicants through a revised fee schedule, rather than to property tax payers • Option 1: Retain full staff #, downgrade duplicate construction official and technical assistant titles(savings of $43,609) • Option 2: Same as Option 1, but reduce duplicate construction official title to p/t sub-code official(savings of $58,600) • Option 3: Same as Option 2, but also reduce duplicate technical assistant title to p/t support staff(savings of $73,600)

  28. Options | Affordable Housing • Option 1: Retain full staff #, downgrade part-time coordinator into support staff(savings of $3,440) • Option 2: Fully outsourced approach(savings N/A) • Option 3: Fully in-housed approach w/ additional staff(savings N/A)

  29. Recommendation – Affordable HousingBernie Miller, Chair of Municipal Consolidation Subcommittee • Single full-time coordinator, supplemented by contracted services for marketing and qualifications(savings N/A)

  30. Options | Emergency Management • Option 1: Designate single Director of Emergency Management(savings N/A)

  31. Recommendation – Emergency ManagementBernie Miller, Chair of Municipal Consolidation Subcommittee • Option 1: Designate single Director of Emergency Management(savings N/A)

  32. Options | Fire Inspection • As a fee-based service, it’s important to note that savings in this function would be passed on to applicants through a revised fee schedule, rather than to property tax payers • Option 1: Retain full staff #, convert duplicate fire official to fire inspector w/o change in compensation(savings N/A) • Option 2: Retain full staff #, downgrade one duplicate fire official to fire inspector w/ commensurate cost reduction(savings of $15,912) • Option 3: Same as Option 2, but reduce duplicate p/t support staff position(savings of $28,973)

  33. Recommendation – Fire InspectionBernie Miller, Chair of Municipal Consolidation Subcommittee • No formal staffing recommendation; Program should continue to be designed such that fees cover costs (savings N/A)

  34. Options | Tax Assessment • Option 1: Retain full staff #(savings N/A) • Option 2: Reduce by one p/t assistant assessor title(savings of $17,642)

  35. Recommendation – Tax AssessmentBernie Miller, Chair of Municipal Consolidation Subcommittee • Option 1: Retain full staff #(savings N/A) • Option 2: Reduce by one p/t assistant assessor title(savings of $17,642)

  36. Options | Zoning and Historic Preservation • Option 1: Retain full staff #(savings N/A) • Option 2: Designate one f/t zoning and HPO officer and deputy zoning officer + support staff; Enables re-deployment of current staff to primary responsibilities in other departments(savings N/A)

  37. Recommendation – Zoning/HPOBernie Miller, Chair of Municipal Consolidation Subcommittee • Transition to one zoning/HPO official and deputy, enabling duplicate positions to return to primary responsibilities in other departments(savings N/A)

  38. Options | Information Technology • Option 1: Retain one f/t Director of IT(savings N/A) • Option 2: Outsource all IT functions(savings N/A)

  39. Recommendation – Information TechnologyBernie Miller, Chair of Municipal Consolidation Subcommittee • Option 1: Retain one f/t Director of IT(savings N/A) • Option 2: Outsource all IT functions(savings N/A)

  40. Review ofPolice Services

  41. Options | Police • The Police Subcommittee reviewed options for merging the two PDs into one • This could be implemented in one of two ways • Through municipal consolidation (i.e. one municipality, one police department) • Through shared services (i.e. two municipalities, one police department)

  42. Options | Police • Model 1 (“Headcount Neutral”) • Borough-proposed model • 60 sworn personnel, 15 civilian personnel • Reinstates dedicated traffic unit, community services unit • Patrol through same four-platoon structure as currently • Projected workforce savings of $590,000 • Reduction of one chief, certain civilian positions

  43. Options | Police • Model 2 (“Headcount Neutral”) • Township-proposed model • Preserves current rank, title, function • 60 sworn personnel, 18 civilian personnel • Reinstates dedicated traffic unit, community services unit • Patrol through same four-platoon structure as currently • Projected workforce savings of $250,000 • Reduction of one chief

  44. Options | Police • Model 3 (“54 sworn personnel”) • CGR-developed model • 54 sworn personnel, 15 civilian personnel • One captain (vs. 2) • Two lieutenants (vs. 4) • Eight sergeants (vs. 12) • Reinstates dedicated traffic unit, community services unit • Patrol through same four-platoon structure as currently • Projected workforce savings of $1.6 m

  45. Options | Police • Model 4 (“51 sworn personnel”) • Start with Model 3, but assume a smaller degree of service enhancement in traffic and community services (but still more than status quo) • 51 sworn personnel, 15 civilian personnel • Reinstates dedicated traffic unit, community services unit • Patrol through same four-platoon structure as currently • Projected workforce savings of $2.1 m

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