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UNIVERSITY OF PRETORIA University of Pretoria’s Web Re-development project Client Service Centre

UNIVERSITY OF PRETORIA University of Pretoria’s Web Re-development project Client Service Centre September 2013. Context. The University of Pretoria’s web CMS and platform is eight years old and is considered to be a risk.

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UNIVERSITY OF PRETORIA University of Pretoria’s Web Re-development project Client Service Centre

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  1. UNIVERSITY OF PRETORIA University of Pretoria’s Web Re-development project Client Service Centre September 2013

  2. Context • The University of Pretoria’s web CMS and platform is eight years old and is considered to be a risk. • A decision was made to redesign and develop the website in order to improve the University’s international visibility and positioning. • A tender process was followed and iGroup has been awarded the contract. The new website will be hosted off site (three countries). • A six month hand over period with the current service provider, MediaPS (Emmerentia and team) commenced on 1 September. • The time line for the new development has been compressed to attain an improvement in the July 2014 Webometrics. • Improvements are being made to the current website to attempt an improvement for the January 2014 Webometrics.

  3. High level Project Plan 2013 - 2014 • September 2013 • Design and scope workshops • Content grouping and data structuring • Identification of outdated content and content gaps • Business rules identification • Integration clarification • October 2013 • Design look and feel / navigation • Development of framework commences • Content updating / revamping • Content write ups (resources allocated where needed) • November 2013 – February 2014 • Development of modules / applications • Integration • Multi-site build • March 2014 - May 2014 • Content migration of mini sites • Infrastructure provisioning • Testing • Training • June 2014 • Go live

  4. Content ownership / Quality control • Content revision and updating is required before content migration takes place in March 2013. • Identification of outdated content and content gaps is critical to prevent poor quality content from being migrated. • Additional resources will be allocated to assist web masters to update content on the current site and to facilitate the write up of content that is currently not available. • All Faculties and Support Service departments need to take ownership of the quality and relevance of their content. • Would appreciate the opportunity to give a short presentation at each Faculty’s HOD meeting.

  5. UP Contacts Dr Karen Lazenby (Project sponsor and director) karen.lazenby@up.ac.za x 420 4145 • Manage contracts with MediaPS and iGroup, strategy, planning, governance, risk management, communication, change management Kirstin van Niekerk (Project manager) kirstin@up.ac.za x 420 4995 • Project management and execution (UP dependencies in project plan), stakeholder management Dr VasuNadupalli (Institutional web manager) srinivasu.nadupalli@up.ac.za x 420 6164 • Technical strategy, oversee training, support, design

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