Presentation Transcript

1. Understanding CJIS Online

   For CJIS Security Awareness training & testing
2. Navigating the CJIS Online site Walking you through the CJIS Online system: Logging in as an agency administrator Setting up user accounts Modifying user accounts: In-activating users Resetting login credentials Relaying user login credentials & testing instructions Generating & reviewing test activity repots. The CJIS Online system is addressed in LEDS Rep Chapter 08 – CJIS Security Awareness Training. http://apps.oregon.gov/Application/PDFDownload/OSP/pdfdownload/osp/LEDS_CJIS_Security_Awareness_Training_Documentation.pdf
3. CJIS Online is for your level 1 & 3 users It is your agencies responsibility to maintain CJIS Security Awareness training documentation. CJIS Security Awareness training shall be required within six months of initial assignment, and biennially thereafter, for all personnel who have access to CJI. If your employee is not LEDS Certified they will need to be entered into CJIS Online: Level 1: Physical Access Level 3: Personnel with Information Technology roles OSP has provided a way for agencies to maintain your records online using the CJIS Online Portal.
4. Physical Access (Level 1) Question: Who has physical access? Answer: Anyone who has unescorted (eyes on at all times) access to areas that process or store CJI. Common examples include the following roles: Janitors Building maintenance Radio technician vendors Anyone given unfettered walking access to your secured location.
5. Personnel with Information Technology roles (Level 3) Question: What does this mean? Answer: Anyone that has unescorted access to networking equipment such as: routers switches and hubs or servers processing or storing CJI. Access can be as simple a key to the door that secures this equipment. This can also be as complex as vendors with VPN access (unescorted) to systems that process CJI.
6. If you cannot login call or email LEDS Training to set your password: 503-934-2341 or Training.LEDS@state.or.us Agencies can set only one admin. for CJIS online. Login to CJIS Online as an agency: https://www.cjisonline.com/index.cgi Login to the CJIS Online
7. Your login credentials are unique to your and your agency: Login to the CJIS Online
8. This is your agency home screen listing all the options available to you Administrate your agency, add vendors and run reports. CJIS Online – Agency options
9. To add new users, go to IT & Agency User Admin: Setting up new CJIS Online users
10. Your existing users will be listed alphabetically. You can add new users by clicking on the “Add New IT or Agency Employee” button: Setting up new CJIS Online users
11. You will be asked to assign the user with either level 1 or 3 level training. Remember LEDS users are level 2, their CJIS training is covered during their online recertification process. You do not need to setup CJIS accounts for LEDS staff. You can set the password to any secure password appropriate for your agency. Make a note of the employees login credentials – you will be relaying them so they can start the training process. You will need to provide the below information for new users.The fields with an asterisk are the only required fields. Setting up new CJIS Online users
12. If you get an error message saying this is a duplicate record, this means this user has already been created by another agency. LEDS Training can either transfer the user to be active for your ORI or in the case of vendors send you the credentials for your records. Do not create duplicate user accounts. If the new account is rejected
13. Your newly added employee will now be listed in your IT & Agency Employees list. You may click on the magnifying glass to view their record, edit their credentials or inactivate them. Setting up new CJIS Online users
14. You can edit your employees CJIS Online training file including their name, login credentials, you can add training and certification history and update their fingerprint date. Setting up new CJIS Online users
15. Email the new CJIS user and relay their login credentials
16. Level 1 & Level 3 users will login as“It & Agency Users” https://www.cjisonline.com/index.cgi
17. As directed in your email, after logging in the users will first complete the training modules, then they will complete their test. Users must score at least 70% to pass the test and will have 1 hour to answer the 25 randomly selected questions. If they do not pass the test they must wait 1 hour before trying again. Setting up new CJIS Online users
18. Upon successful completion (70% or better) of the CJIS Online testing the user will get a certificate of completion. This user is now certified for two (2) years. Upon expiration the user will need to complete the training and & testing process all over again – there is no recertification for CJIS Security Trainnig. Completion of training & testing
19. Logging in as a “Local Agency Admin” you can also run reports to monitor your agencies testing activity. Monitoring testing activity
20. Regularly reviewing your certification expiration report gives you an agency wide perspective of your upcoming expiration dates. Be proactive and administer training & testing reminders 60 days in advance to give your users plenty of time to complete the testing process. Monitoring testing activity
21. This command will generate a list of all the expiration dates for your entire agency including active employees with no training history. Setting up new CJIS Online users
22. This report will list all the dates in the database for your agency. Pay special attention to the employees you have created accounts for but how have not completed the necessary training activity. Monitoring testing activity

23. Questions?

    Reference LEDS Rep Chapter 08 – CJIS Security Awareness Training for more information. http://apps.oregon.gov/Application/PDFDownload/OSP/pdfdownload/osp/LEDS_CJIS_Security_Awareness_Training_Documentation.pdf
24. Contact Info Jennifer Hlad, LEDS Training SpecialistJennifer.Hlad@state.or.us 503-934-2341 (Desk)503-378-2121 (Fax) Greg Verharst, CJIS Information Security Officer Greg.Verharst@state.or.us 503-378-3055 Ext. 55002 (Desk) 503-364-2661 (Fax)