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Viral Vector Core

Viral Vector Core. Cincinnati Children’s Research Foundation h elp-cores@bmi.cchmc.org. ™. CORES Billing: User Training. How do I use the system?. Log in to CORES Billing Select your role Place an order for the Viral Vector Core Monitor the status of your order

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Viral Vector Core

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  1. Viral Vector Core Cincinnati Children’s Research Foundation help-cores@bmi.cchmc.org ™

  2. CORES Billing: User Training How do I use the system? • Log in to CORES Billing • Select your role • Place an order for the Viral Vector Core • Monitor the status of your order • Assign lab members to a particular budget number • Issue budget number corrections • Dispute invoices • Pull reports

  3. CORES Billing: User Training How do I use the system? • Log in to CORES Billing • Select your role • Place an order for the Viral Vector Core: • Monitor the status of your order • Assign lab members to a particular budget number • Issue budget number corrections • Dispute invoices • Pull reports

  4. CORES Billing: User Training Logging in to CORES Billing Log in to CORES Billing using your CCHMC, UC or external* credentials: https://cores-cchmc.mis.vanderbilt.edu • External users: *log-in credentials will be emailed to you when your account is created. • If you need to request an account or have trouble logging in, please contact help-cores@bmi.cchmc.org

  5. CORES Billing: User Training CCHMC & External (non-UC) users enter credentials here UC users click here

  6. CORES Billing: User Training How do I use the system? • Log in to CORES Billing • Select your role • Place an order for the Viral Vector Core • Monitor the status of your order • Assign lab members to a particular budget number • Issue budget number corrections • Dispute invoices • Pull reports

  7. CORES Billing: User Training Selecting your role Proxy to the PI PI • Lab member: • Technician • Grad student • Postdoc

  8. CORES Billing: User Training What role do I choose?

  9. CORES Billing: User Training How do I use the system? • Log in to CORES Billing • Select your role • Place an order from the Viral Vector Core • Monitor the status of your order • Assign lab members to a particular budget number • Issue budget number corrections • Dispute invoices • Pull reports

  10. CORES Billing: User Training How to place an order: Viral Vector Core Log in to CORES Billing Enter your vector order directly in the system

  11. CORES Billing: User Training Log in to CORES Billing

  12. CORES Billing: User Training Quick Links: Order Entry

  13. CORES Billing: User Training Select a Budget Number

  14. CORES Billing: User Training Select a Budget Number Please ask your PI which budget number you should use for each transaction.

  15. CORES Billing: User Training Select a Budget Number If your budget number is not listed, please contact help-cores@bmi.cchmc.org

  16. CORES Billing: User Training Select a Budget Number CCHMC Budget Number format: BUS UNIT  FUND  DEPT  (PROJ  BUDG REF)  CORES Example: 31.90000.590000.(123456.00).ABCD

  17. CORES Billing: User Training Select a Budget Number External Account Number format: Generic, 10-digit number for all of your CORES purchases Example: 9999999892

  18. CORES Billing: User Training Select a Template

  19. CORES Billing: User Training Select a Template

  20. CORES Billing: User Training Customize your order using the dropdown menus

  21. CORES Billing: User Training Customize your order using the dropdown menus

  22. CORES Billing: User Training Customize your order using the dropdown menus

  23. CORES Billing: User Training Delete line items not needed

  24. CORES Billing: User Training Add any additional items

  25. CORES Billing: User Training Add any additional items

  26. CORES Billing: User Training Customize using the dropdown menus

  27. CORES Billing: User Training Customize using the dropdown menus

  28. CORES Billing: User Training Follow instructions in the Comments • Please add: • IBC Number • Plasmid Name • DNA Concentration • FedEx Number (if applicable)

  29. CORES Billing: User Training Adjust unit quantities

  30. CORES Billing: User Training Select (single unit) versus (multi-unit) If quantity is 2 or more, select (multi-unit) instead of (single unit) to obtain multi-unit discount

  31. CORES Billing: User Training Attach your Plasmid Map

  32. CORES Billing: User Training Submit Order Request

  33. CORES Billing: User Training How to place an order: Viral Vector Core • To review: • Log in to CORES Billing • Quick Links: Order Entry • Select a budget number • Select a Template • Customize order using dropdown menus • Add items if necessary • Follow instructions in Comments: add IBC number and DNA concentration • Attach plasmid map • Submit order request

  34. CORES Billing: User Training Comparison to previous VVC Request Form

  35. CORES Billing: User Training PI and lab contact information:

  36. CORES Billing: User Training PI and lab contact information:is automatically loaded PI Lab contact (person logged in to CORES Billing, placing the order)

  37. CORES Billing: User Training Previously: enter up to 4 vector requests 1 2 3 4

  38. CORES Billing: User Training CORES Billing: 1 vector/order request 1

  39. CORES Billing: User Training CORES Billing: 1 vector/order request 1 Add details

  40. CORES Billing: User Training CORES Billing: 1 vector/order request 1 Attach plasmid map

  41. CORES Billing: User Training CORES Billing: 1 vector/order request 1 Submit the request for Vector #1

  42. CORES Billing: User Training Additional Order Details:

  43. CORES Billing: User Training Plasmid Details: Comments and Plasmid map • To Comments add: • Name/Identification • DNA Concentration Add Annotated Plasmid Map that indicates plasmid size

  44. CORES Billing: User Training CORES Billing: 1 vector/order request 2 Repeat the process for any additional vectors preps.

  45. CORES Billing: User Training Vector Details: Category & Description • Use Category & Description dropdown menus to indicate: • Virus type (+ pseudotype) • Titration • Purification

  46. CORES Billing: User Training Add Items: Category & Description Click “Add Item” to request additional items or services:

  47. CORES Billing: User Training Add Items: Category & Description Click “Add Item” to request additional items or services:

  48. CORES Billing: User Training Add Items: Category & Description • Click “Add Item” to request additional items or services: • Vector Concentration

  49. CORES Billing: User Training Add Items: Category & Description • Click “Add Item” to request additional items or services: • Vector Concentration • Plasmid Prep

  50. CORES Billing: User Training Add Items: Category & Description • Click “Add Item” to request additional items or services: • Vector Concentration • Plasmid Prep • Safety Testing

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