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presented by: Samuel Jean

Field Examination Group Pacific PERS/PAY Conference March 2012. presented by: Samuel Jean. Field Examination Group, Pacific. Location: Naval Station, San Diego, CA Staff: Director, 7 examiners, and 1 PS1 AOR: West Coast, Pacific Region, and Far East (77 ships, 28 PSD/CSD, 4 MCB).

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presented by: Samuel Jean

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  1. Field Examination Group Pacific PERS/PAY Conference March 2012 presented by: Samuel Jean

  2. Field Examination Group, Pacific Location: Naval Station, San Diego, CA Staff: Director, 7 examiners, and 1 PS1 AOR: West Coast, Pacific Region, and Far East (77 ships, 28 PSD/CSD, 4 MCB)

  3. Field Examination Group, Pacific Mission: • To perform unannounced, on-site examinations of all afloat and shore-based disbursing/personnel operations • To provide training and assistance

  4. Examination Authority • DOD Directive 7600.2 • SECNAVINST 7510.7F • OPNAVINST 1000.23C • NAVSUP P-485 Volume II, Appendix 34 • Navy DJMS Procedures Training Guide, par 90707 • COMNAVSURFORINST 4400.1 • COMNAVAIRFORINST 4440.2A

  5. Periodicity • Afloat Units: every 12 – 18 months • Ashore: every 18 – 24 months

  6. Examination During the examination the FEG will review: • Fiscal Fiduciary • Navy Cash Accountability • Pay and Allowances Entitlements • Travel Claim Process and Computation • Command Responsibility

  7. Grade Distribution • Individual category and overall grade • Grade Distribution Below 70% - Unsatisfactory 70% – 89% - Satisfactory 90% – 95% - Excellent Above 95% - Outstanding

  8. CY 2011 Examinations • 54 PSD AFLOAT ships • 6 CVN/AS • 17 PSD/CSD • 77 total examinations

  9. Errors CY 2011 Examinations Error by PSD/CSD Entitlement Dollar Value Number of Errors • BAH $1,134,530.00 550 • CSPP $170,671.00 428 • FSA $420,780.00 264 • INDEBT $900,686.00 155 • BAS $142,693.00 104 • COLA $86,711.00 38 • OHA $331,052.00 27 • CONUS COLA $10,896.00 21 • FSH-O $179,517.00 19

  10. Errors CY 2011 Examinations Error by CVN/AS Entitlement Dollar Value Number of Errors • BAH $406,750.00 269 • CSPP $85,251.00 131 • FSA $175,941.00 111 • BAS $134,479.00 75 • INDEBT $456,223.00 65 • COLA $32,192.00 29 • CONUS COLA $33,000.00 25 • OHA $146,700.00 8

  11. Errors CY 2011 Examinations Error by PSD AFLOAT SHIP Entitlement Dollar Value Number of Errors • BAS $49,528.00 277 • CSP/CSPP $8,679.00 52 • FOP $21,686.00 31 • FSA $8,942.00 16

  12. Top Errors BAH • BAH DIFF OR BAH CHILD AND NO SUPPORT AMOUNT ON PAGE 2 • DEPN LOCATION AND NO PROOF OF APPROVAL • BAH PARTIAL NOT CREDITED • BAH DIFF NOT CREDITED • BAH SINGLE TRANSIT CREDITED AT INCORRECT RATE • BAH SINGLE MIL TO MIL – E4 LESS THAN 4 BOTH NOT ON SEA DUTY • BAH CHILD NO CUSTODY AND RESIDING IN GOVT QUARTERS

  13. Top Errors CSPP • NOT CREDITED AFTER 36 MONTHS CONSECUTIVE SEA DUTY

  14. Top Errors FSA • DEPN ACQUIRED AFTER EDO AND NOT CREDITED WHEN DEPN NOT RESIDING AT PDS • CREDITED AND DOES NOT HAVE CUSTODY OF CHILD • FSA-R NOT STOPPED AFTER DEPN ESTABLISHES RESIDENCE AT PDS • SINGLE MEMBER CREDITED FSA

  15. Top Errors INDEBT • SUSPENDED INDEBT ON MMPA AND WITH NO WAIVER REQUEST FROM MEMBER

  16. Top Errors BAS • MEAL PASS ISSUED AND NO MEAL DEDUCTION

  17. Top Errors COLA • CREDITED INCORRECT NUMBER OF CMD SPONSORED DEPN

  18. Top Errors OHA • DEPN LOCATION AND NO PROOF OF APPROVAL • OHA RP AND CNFJ APPROVAL NOT ON FILE

  19. Top Errors CONUS COLA • NOT CREDITED FOR ELIGIBLE LOCATIONS • CREDITED DEPN CONUS COLA AND DOES NOT HAVE CUSTODY OF CHILD

  20. Top Errors FSH-O • CREDITED AND ON ACCOMPANIED TOUR • CREDITED AND GOVT QUARTERS AVAIL

  21. Uncharged Leave for CY 2011 Examinations • PSD AFLOAT SHIP days uncharged: 19172 potential loss to the govt: $1,800,000.00 underpaid leave BAS: $159,261.00 • CVN/AS days uncharged: 2588 potential loss to the govt: $209,548.00 underpaid leave BAS: $17,043.00 • PSD/CSD days uncharged: 3393 potential loss to the govt: $383,948.00 TOTAL POTENTIAL LOSS TO THE GOVT: $2,393,496.00

  22. Common Travel Claim Errors • Per diem paid prior to “report not earlier than” date • Per diem paid in a leave status • Elapsed time on MMPA does not equal elapsed time on travel claim • Credited DLA at the incorrect paygrade • Credited DLA at the incorrect CY rate • Credited commercial meal rate (CMR) without proper endorsement

  23. Reduce Errors • Internal Controls • Training • Verify all accounts for same errors

  24. Conclusion Questions?

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