PowerPoint Part II

1. PowerPoint Part II Dave Pai Spring 2007

2. Before we Begin… • Please Don’t Send me a Virus with Your Files • Make Sure to Scan Your Files Before you Send them to Me!!! 

3. Apply to All Slides or Just One Automatically include: Date and Time on Slides Slide Number Footer Text Show on All but Title Slide Preview of Where Appear on Slides Headers, Footers, Slide Numbers • From Main Menu Select • View  Header and Footer

4. Inserting Graphics • Same as with Word • Insert  Picture… • Once Inserted, PowerPoint will Automatically change your Slide Layout type to Include “Content” • You May “Format” Your Inserted Picture in the Same Manner as in Word • You May Resize and Move by Clicking and Dragging the Appropriate Anchor Points

5. Slide Transitions • Slide Transitions are How Slides Appear and Disappear in your Presentation • You select “Slide Transition” in the Task Pane • You May Automatically Advance your Slides or Make them Advance on a Mouse Click (I Use Mouse Click as I’m Never Sure if Someone is Going to Ask a Question or Not) • You may Apply the Transition to Individual Slides or to All Slides

6. Slide Animations - Custom • Slide Animations are How/When the Content on Your Slide will Appear • You Select “Custom Animation” From the Task Pane • You Follow the Directions to Animate • You Change the Order of Content Arrival by Moving the Elements Up and Down in the Task Pane • You “Group” Things to Arrive Together by Changing the “Start” Option • To Dim – Change Color or Have Content Disappear – You “Right-Click” on the Element in the Custom Animation Task Pane and Select “Effect Options”

7. Slide Animation – Animation Schemes • Instead of Using Custom Animation, You Can Animate Your Entire Presentation at Once using an Animation Scheme • Select “Slide Design – Animation Schemes” in the Task Pane • Select the Desired Animation and It is Applied to the Current Slide • Click “Apply to All Slides” if You Wish to Use for All Slides

8. Master Slides • If You Have Something You Want to Appear on All of Your Slides (Like a Company Logo) • Simply Add it to the “Master Slide” • View  Master  Slide Master • Edit the Title Slide Master and the Regular Slide Master as Desired • Close Master View to See Changes on Each and Every Slide • NOTE: This Includes Changing the Default Fonts and Font Sizes for Content and Titles of Your Slides

9. Note Pages • In Normal Slide View (View  Normal), Beneath the Slide there is a Small Window that Says “Click to add notes” • You can Add “Notes” to Your Slides Like • Points to Emphasize • Additional Things to Say About the Slide (like examples to illustrate your points) • Printing or Viewing your Notes Pages Display the Slide on the Top Half of the Page Along with your Notes on the Bottom Half • You can Sometimes Use these Pages as Your Notes for Actual Presentations.

10. Creating Handouts • Sometimes you Need to Print Out a Hard Copy of the Slides for Your Audience • Rather than Printing out All of the Slides on Individual Pages, you Can Print out Handouts • Handouts Print Out Multiple Slides on a Single Page • I Prefer to Print Handouts in a Landscape Fashion (Set using File  Page Setup) • With 4 Slides Per Page (On Print Dialog Box)

11. Some Guidelines for Good Presentations/Slide Generation • Do Not Add Meaningless Graphics and Animations as they Detract from Your Message • Make Sure All Text and Graphics are Readable by Your Audience and Do Not Overlap (Unless, for Some Reason, They Need to Overlap to Enhance Your Message) • All Slides Should Have a Purpose, Make Sure that is Clearly Spelled out on Your Slide • All Important Info. Should Be Included in Your Slide as the Audience May Not Take Notes • When in Doubt… • …Keep it Simple!