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Researcher Forum at Archives 2 – November 18, 2011

Researcher Forum at Archives 2 – November 18, 2011. AGENDA Update on Space Reconfiguration at the National Archives Building in Washington DC Digitization of Records Discussion on proposed transfer of records, mainly from Archives 2 (College Park), to the National Archives at St. Louis

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Researcher Forum at Archives 2 – November 18, 2011

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  1. Researcher Forum at Archives 2 – November 18, 2011 AGENDA • Update on Space Reconfiguration at the National Archives Building in Washington DC • Digitization of Records • Discussion on proposed transfer of records, mainly from Archives 2 (College Park), to the National Archives at St. Louis • Questions and Comments

  2. Researcher Forum at Archives 2 – November 18, 2011 • Discussion on proposed transfer of materials, primarily from Archives 2 (College Park), to the National Archives in St. Louis: • Why transfer these specific records? • What isn’t proposed for transfer to the National Archives in St. Louis? • The National Archives at St. Louis – Discussion about new facility and services provided to researchers, both on-site and off-site. • Questions

  3. DRAFT The series listed below are those that are currently identified for PROPOSEDtransfer to the National Archives in St. Louis (NPRC) from Archives 2 (College Park) and Archives 1 (Washington, DC). Total volume is 9599 cubic feet.

  4. Researcher Forum at Archives 2 – November 18, 2011 • Why transfer these particular records? • They complement the mission, function, and holdings of the National Archives at St. Louis and the National Personnel Records Center • They document personal data and they pertain to individuals, rather than organizations These records logically belong with the records that constitute the core holdings of NPRC • Their presence with similar records in St. Louis will facilitate more efficient archival research and public access to these records

  5. Researcher Forum at Archives 2 – November 18, 2011 • Why transfer these particular materials? • We are almost out of space to house permanent records at Archives1 (Washington, DC) and Archives 2 (College Park) • This severe shortage of space will, in the next year, result in the National Archives not being able to accept any permanent records from Federal Agencies. • NARA must acquire new space, ship seldom requested records to off-site archival storage (Lee’s Summit and Lenexa), and/or transfer other records in order to meet our statutory obligations

  6. Researcher Forum at Archives 2 – November 18, 2011 • What isn’t proposed for transfer to the National Archives in St. Louis? • The proposal does not include the Civil War pension files

  7. National Archives at St. Louis Bryan McGraw, Director Bryan.mcgraw@nara.gov 314-801-9132

  8. Overview • What is the National Archives at St. Louis • Records & services available • How to request records/additional information

  9. National Archives at St. Louis • Co-located at the National Personnel Records Center (NPRC) • Established in 2005 with opening of first group of Official Military Personnel Files (OMPFs) • Central depository for modern (late 1800s through 20th Century), personnel –related records • Military & Federal Civil Servants • Selective Service, Army Court Martial, Deceased Military Personnel Records, Morning Reports, Rosters & others • 25 staff / $2 million annual appropriated budget

  10. National Archives at St. Louis (continued) • One of the busiest archives in NARA • Received 116,000 written reference requests in FY 2011 • Served 23,403 records in research room • 500,000+ cubic feet of archived records – over 2 million cubic feet by 2065 • Modern, state-of-the-art research room, including • Public access PCs, microfilm reader/printers, reference library

  11. Storage Bays • 3 Levels of storage • Bays 14 & 15 dedicated to Burned Records • 50 F/35% RH • Bays 9 – 13 Archival Bays • 63 F/35-45% RH

  12. 1 Archives Drive

  13. Front Lobby

  14. Archival Research Room

  15. These transfers will take place in FY 12 and be completed by 30 September 2012 • Transfers of Selective Service underway from NARA Regions • Transfer of USA General Courts Martial Case Files (1940 – 1976) is completed

  16. Services Available • We are experts on 20th Century military and civilian personnel-related records • Archival staff very knowledgeable of holdings and complementary holdings within NARA to provide full service to researchers • Modern research room • Open 0730 – 1545 Tuesday – Friday appointments strongly encouraged • Records must be located, “archival determination” made (date of separation for military records); assessed for conservation actions; redactions made before we can serve a personnel record • Ensures record is there when you arrive • Through September 2012 records located in multiple facilities (we’re moving) • Records can be scanned (using approved electronic equipment), or photocopied • Extensive indexes & finding aids to guide researchers • Records are available in research room and by mail • Requests for entitlements/benefits can be processed in 10 days or less (written) • Some prominent records are also available electronically (CD/DVD) • Archival staff available to assist as well as researchers-for-hire if you can’t travel to St. Louis • Wi-Fi access planned (facility is hard-wired) • Modern, state-of-the-art Preservation Lab established in 2000 (after OMPF appraisal) • Performs basic conservation actions to stabilize records on both archival and pre-archival records – a first for NARA • Dry/Wet Labs for document conservation • Reformatting Lab with microfilm and digital conversion capabilities

  17. How to Request Records • Two separate tracks: • Military personnel records: • Archives.gov (eVetrecs or Standard Form 180) • Mail: National Personnel Records Center 1 Archives Drive St. Louis, MO 63138-1002 • All other records (civilian personnel records, selective service, court martial, Merchant Marine, etc.) • Mail: National Archives at St. Louis Attention: RL-SL P.O. Box 38757 St. Louis, MO 63138-1002

  18. For Further Information • To check on a records request: • Customer Service Line: 314-801-0800 • Fax: 314-801-9195 • Archival Research Room: • 314-801-0850 • Stlarr.archives@nara.gov • Facebook: www.facebook.com/nationalarchivesstlouis • Prominent Records Information & Public Programs: • 314-801-0847 • PEP.records@nara.gov • STLpublic.programs@nara.gov • Web: • http://www.archives.gov/st-louis/

  19. Researcher Forum at Archives 2 – November 18, 2011 • Questions • Comments

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