Electronic Presentation Guide

1. Electronic Presentation Guide 25th Annual International Dosimetry Symposium and National Dosimetry Records Conference Sponsored by 11/16/01 v1.0

2. Sample Presentation This sample includes examples of text, graphs, tables, and photographs that may be included in typical oral presentations. These slides also include additional remarks in the “Notes” section visible in Microsoft Power Point. Please refer to these notes for additional guidance.

3. Design Recommendations • Dark background with light text • White or yellow on black, dark blue or dark maroon • Maximize contrast • Avoid gradients to light shades • Avoid borders

4. Font Recommendations • Use large font size • >36 point for title, >32 for bullets, • 24 for smallest printThis line is in 24 point type • Use sans serif fonts • Arial, Helvetica, Tahoma, Comic Sans MS, Impact, Verdana • DO NOT USE ALL CAPS

5. Text • Single topic per slide • Use text to highlight • Verbal remarks fill in detail • Limit text to 5-7 lines

6. Graphs

7. Tables

8. Photos

9. Presentation Size • Number of slides is limited by time • General rule of 1 slide per minute • More than 20 slides for a 15 minute presentation may require a run through • Files sent as e-mail attachments should be limited to < 10 Mb • Contact Symposium Task Force for special instructions if file is larger

10. File Format • Files must be in Microsoft Power Point 2000 or later format • Files must be in PPT format • Files will be converted to uneditable Adobe PDF format for publication in Symposium Proceedings CD • All fonts, photos, tables, and graphs must be embedded • Audio, video or active hyperlinks can not be supported!

11. Additional Formatting Recommendations • Transitions • Keep them simple • Be consistent throughout the presentation • Instantaneous transition preferred

12. IMPORTANT NOTICE • The Proceedings CD will be distributed DURING the Symposium! • Changes received after the established deadlines will NOTbe included in the Proceedings CD!

13. Deadlines • On-line registration to attend Symposium: ______, 2006 • Title of presentation received: _____, 2006 • Presentation received for review: _____, 2006 • Presenter check in: • Check in with the chairperson of your session • Review the presentation • Back-up overhead transparencies recommended • Last minute changes to computer files allowed only as time permits but will not appear in Proceedings CD!

14. About this Presentation • View this presentation first as a slide show, then view note pages for more detail • Use a good virus checker • Confidentiality not guaranteed • “Test Slide” at end of presentation

15. Effective Computer Presentations An Example Illustrating Acceptable Design Elements for HPS Meeting Presentations using Computer Projection

16. Purpose • Document mandatory standards and recommended guidelines for electronic slide presentation • Provide electronic template • The file you are reading has settings, colors and fonts that conform to HPS guidelines • You may edit this file and replace our slides with your presentation

17. Outline • Guidelines • Technical specs for electronic slides • Milestones and schedule • Good and bad examples

18. Standards and Guidelines • Standard: mandatory requirements for presentations • Presentation may be dropped for failure to follow • Standards are in white italic text • Guideline: suggested good practices • Result in good visuals • It’s your choice: Deviate at your own risk • Guidelines in ordinary yellow text

19. Projection Computer • Pentium PC, 100Mhz or faster • 64 Mbytes CPU memory • Microsoft Windows 98 or later • PowerPoint 2000 or later • Symposium supplies projection computer • All presentations pre-loaded on projection computer • Opportunity changes at the conference will be extremely limited!

20. Presentation File • One file per presentation • .ppt format – do NOT use .pps or other formats • File totally self contained • No links to: • Other files • The internet

21. If You Use Earlier Versions: • Projected with Microsoft PowerPoint 2003 • .ppt file extension • Earlier PowerPoint formats OK • but check bullet fonts with 2003 • and check animation with 2003

22. Special Fonts or Symbols • Do not assume Special fonts, symbols, bullets will be on projection computer • Watch out for: • Wingdings • MS Line Draw • Monotype Sorts • Scientific symbol fonts • Asian language fonts • Can embed TrueType fonts in file, • But it increases upload times

23. Style Guidelines • 15-25 slides, including 4 mandatory slides • Each slide should have a title • 9 lines max on a text slide • 7 words max per line • In “File->Page Setup…” window specify: • Slides sized for: “On Screen Show” • Slide orientation: Landscape • High contrast: Light lettering/lines on a dark background

24. Style Guidelines (cont) • Short phrases, not long sentences • Use Arial, or similar sans serif font • This line uses the Helvetica font • The rest of the document uses Arial • 36 Point Titles • 28 point text

25. Mandatory Slides • Title slide (logo permitted here) • Purpose (of your work) slide • Outline slide (of your talk, not your paper) • Detail slides (ie slides 4-18) go here • Conclusion slide

26. Other General Tips • Company (university) logo on title slide only • Show only what you will talk about • Use single muted color for blank slides • Use to focus attention on speaker

27. Contrast • High contrast very important • Use light lines/text on a dark background • Foreground: White, yellow, light cyan • Background: Black, dark blue, dark brown • Caution: Red, orange or blue lettering and lines become unreadable when projected

28. Display Speed • Slides should display instantly • Do not distract the audience with slow transition effects • Avoid overuse of slow graphics, fonts and special effects

29. Transitions Between Slides • Special animation when changing from one slide to another • Usually highly distracting to audience • Use only as special attention getter • Default settings should be: • Effect: No transition • Speed: Fast • Advance: On mouse click • Mouse not on podium • Consecutive slide order, only

30. Transitions Between Lines • Can be highly effective • Focus attention on a specific line of a slide • Dim previous lines • Make transitions be instantaneous • Be consistent • Suggest the technique used in this slide guide

31. Sound Effects • DO NOT USE SOUND EFFECTS • Projection computer not connected to sound system • Sound effects slow down slide transitions • Noise from projection computer may distract audience

32. Borders • Do not use borders • They reduce the amount of space available for your text and data • They slow down the slide display

33. Diagram slides • Keep diagrams simple • Easy to view • Make text readable • Use all space in rectangle • Example follows:

34. Board 1 Board 2 Board 3 ASP ASP ASP tdo tck PSBM tms tdi trst Backplane ASP Connections

35. Presenting Data - Graphs • Use graphs, not tables • Keep graphs simple • Eliminate or subdue distracting grid lines • Use large font sizes • Example follows:

36. Fault coverage vs. No. of Vectors 100 80 60 Fault Coverage (%) 40 20 0 1.0E+01 1.0E+03 1.0E+05 1.0E+06 No. of Vectors

37. Deadlines • _______, 2006: Final version of PowerPoint presentation submitted to Bdicey@satx.rr.com as e-mail attachment • ________, 2006: Check in and practice presentations in Speaker Ready Room • June 5 - 9, 2006: Actual Symposium sessions

38. IMPORTANT NOTICE • The Proceedings CD will be distributed DURING the Symposium! • Changes received after the established deadlines will NOTbe included in the Proceedings CD!

39. Some Bad Examples • The next three slides show examples of bad practices that should be avoided: • Bad slide layout • Improper color use • Sound and transition effects gone mad

40. (Press the “Enter” key to continue) • This slide has no title. Titles help guide the audience through the talk. All slides except photographs should have a title. • The type on this slide is too small. It’s readable here, but when projected, only the presenter and maybe those in the front rows will be able to read it. Those in the back will be completely lost. • USE OF ALL CAPITAL LETTERS OR ITALICS also makes slides difficult to read. Use dark backgrounds; not light! • This slide would be easier to follow if indentations were used. • Don’t design your slides to stand alone. They are a guide to your presentation. If they were understandable by themselves, we could just publish them and forget about presentations! Your slides support what you say: They don’t replace it. • This slide has too many words and too many points. Keep your slides under nine lines.

41. Bad Color Usage Poor Contrast Board 1 Board 2 Board 3 ASP ASP ASP Text too tiny tck PSBM tms tdi trst

42. How to Annoy The Audience (Press Enter) • Misuse sound • Overuse transition effects • Focus the audience on your slides, not the speaker • Try to use every feature PowerPoint has to offer

43. Conclusion • Keep your slides simple • Use large fonts for high visibility • 36 pt for titles • 28 pt for details • High contrast colors • Highlight, don’t detail

44. Circle? Square? Test Slide • If your text and drawings fit within the white rectangle, then you will be able to project everything correctly. Press “Enter” 3 times.