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Program Evaluation: Guidelines for Effective Data Collection Sarah Schelle Mike Lloyd

Program Evaluation: Guidelines for Effective Data Collection Sarah Schelle Mike Lloyd Indiana Department of Corrections Thomas L. Sexton, Ph. D., ABPP Center for Adolescent and Family Studies Indiana University-Bloomington Center for Evidence-Based Practices Learning Institute

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Program Evaluation: Guidelines for Effective Data Collection Sarah Schelle Mike Lloyd

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  1. Program Evaluation: Guidelines for Effective Data Collection Sarah Schelle Mike Lloyd Indiana Department of Corrections Thomas L. Sexton, Ph. D., ABPP Center for Adolescent and Family Studies Indiana University-Bloomington Center for Evidence-Based Practices Learning Institute September 21, 2010 Bloomington, Indiana

  2. Program Evaluation…. Evidence based Practices: • Require good data • Data is feedback • Feedback helps change practice

  3. Why? • Who… • Clients of Community Corrections • Practices • Community Corrections Components • CC Services • Outcomes • Program Completion • Recividism • Improvement in Client Functioning • Change in risk and protective factors

  4. Feedback --- Practice Cycle Community Corrections Component (list) CC Service Outcome -Completion Rates -Functioning Changes -Recividism Change -elimination of a component -addition of a service -change in the profile in way it is delivered

  5. Feedback --- Practice Cycle Community Corrections Component Electronic Monitoring CC Service (Assessment/Thinking for a change) Outcome -67% completed -only small changes in R & P Factors -40% recidivated Change -Different assessment -Different match of Assessment profile to component -elimination of the component

  6. Good Data mean Good Services • What works for whom? • Which components/services/combinations work? • Which component, service, or combination is best for which person • What needs to change? • Different components, services? • Different delivery of these • Different match with Client

  7. Sarah Schelle, Research Analyst Indiana Department of Correction (317) 233-4764 The New Data Reporting Method:Offender Specific Data

  8. More powerful data Measure outcomes Justify funding levels Chances for Grant Funds Combine recidivism at State and Local Levels Just makes good sense Reason for change in format

  9. Demographics Assessment Information Sentencing Information Component Information Program/Treatment Information Miscellaneous Data element categories

  10. Demographics First Name Last Name Middle Initial Social Security Number (Last 4 Digits) Sex Race Date of Birth

  11. Assessment Information Assessment Score Assessment Type Assessment Date

  12. Sentencing Information Sentencing Charge Sentence Level Length of Sentence

  13. Component Information Component Name Component Start Date Component End Date Component Referral Type

  14. Program Information Program/Treatment Name Program/Treatment Begin Date Program/Treatment End Date Program/Treatment End Type

  15. Miscellaneous County Code Community Corrections Start Date Community Corrections End Date Community Corrections Completion Type Education Level Employment Recidivism Veteran DOC Number Driver’s License Status

  16. Comma Separated Value File (CSV) Based on Template file do not alter the template Reporting Format

  17. Report Due on the 15th day after the reporting period has ended

  18. No longer submit the paper form Looking at all offenders served in time period Will add variables as needed Will start to validate submissions File Reviews Changes in Reporting

  19. Currently drafting queries to make data extraction as easy as a click of a button Once Queries are available, you will be contacted by the Case Management System Company you are contracted with Counties with Case Management Systems

  20. Diane Mains, Staff Attorney, Indiana Judicial Center Provided us with an Audit Agreement data release form Data Security All information will be held on a secured State server Raw data will not be shared with any other agency without permission by county Each county must sign it to be able to report IDOC will maintain a signed copy DATA RELEASE ISSUES – CONFIDENTIALITY

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