General introduction to green management principles in Tartu City G o v ernmen t

1. This document has been produced with the financial assistance of the Estonia – Latvia – Russia Cross Border Cooperation Programme within European Neighbourhood and Partnership Instrument 2007 – 2013. The contents of this document are the sole responsibility of Tartu City Government and can under no circumstances be regarded as reflecting the position of the Programme, Programme participating countries, alongside with the European Union General introduction to green management principles in Tartu City Government Rauno Külavee Tartu City Government Project coordinator

2. Tableofcontents • 1. Briefoverviewofhistoryofgreenareasmanagementin Tartu city • 2. Present daystructure and tasks • 3. Futuresolutions and possibilities

3. History • Mostoftheavenuescreated 1935-1939 • After WWII localUnionofCommunalEnterprises • 1940-1970 overviewabsent • Mostgreenareasbuilttoreplacewarwreckage • Fromthe start ofthe 70s – theDepartmentofCommunalEcononmy

4. History • Randommaintenance–onlycitycentre on a regularbasis, otherswhenhighdemand (manycomplaints) • 1976 greenareasmaintenancewasdividedbetweeninstitutions and enterprises. Houseguardianshipestablishments and cooperativesobligatedtotendtocertainappointedareasorpreorderthemaintenance

5. History • 1980-82 preparationsfor Tartu city 950 years and Tartu University 350 yearsofanniversary • 1989 springthesystemforperennialmaintenance • localUnionofCommunalEnterprisesbrokedownintosmallbusinesses

6. History • Orderedworksshowninthecontractwiththecompany • Concretesumsforconcretetasks • Supervisionconductedbytheinspectionboard • “Satisfactory” mark – contractualsum • “Good” and “verygood” 10% and 20% bonusforcompany

7. History • Pricesestablishedbymutualagreementswithcompanies • Until 1991 punchedcardstodescribeworks/objectsofthecontractualtasks (addendums) • Cards – concreteworks, number ofrepetitionswithincertainperiod, concreteprices (not a currentpractice)

8. History • Hyperinflationofthebeginningof 90s • Pricesforworkschangedeverymonth • Factors/coefficientswereused, difficulttoestimate • Coefficientsforusability, levelofdifficulty • New technologies, newapproach

9. History • AcquaintancewiththeFinnishsystem -> change (ca 1991) • “Themanualforgreenareasclassification and maintenanceinhabitats” -> translated and implemented • Classificationinto 4 categoriesofmaintenanceintensity. Based on result. • Sameclassificationusednowadays, constantlyupgradedforprocurementpurposes.

10. History • 1996 theprocurementlaw. Number ofrepetitions and descriptionofconcreteworksdiscarded. • Need forcross-usageofdatabetweendifferentdepartments • Specificuserinterfaceof a program (RED) wasorderedby a localsoftwarecompany, tobeusedby Tartu City Government (moreaboutthisinthenextpresentation)

11. History • Structure: • 1992 CommunalBoardwasdividedintovariousdifferentboards • BoardofGreenAreas: 3 publicservants (chiefspecialist, specialist, dendrologist) • April 1993 creationoftheDepartmentofCommunalServices • 1994 all boardsjoinedbacktogether

12. Present Day • Structure • Tasks/practices

13. Structure Tartu City Government: • 11 departments • 2 offices

15. Structure • Dep. of CommunalServices: • 4 Services • PublicParks & City Cleaning Service • (joined 2009)

16. PublicParks & City Cleaning Service HEAD CITI CLEANING PUBLIC PARKS etc CHIEF SPECIALIST CHIEF SPECIALIST CHIEF SPECIALIST SPECALIST-DENDROLOGIST SPECIALIST (non-staff)

17. Tasks Publicparksetc- • Maintenance and supervisionofparks and greenareas, • Carryingoutprocurements, supervisionofworks • Approvementofrelatedprojects • Beaches, • Playgrounds, • Flowerbeds, • Digging, • Estimationoftreecondition / counseling • Communicatingwithcitizens, • Solvingcomplaints, • Christmastree on Raekoja square

18. Tasks City Cleaning • streets • Trashcans, • Busstops • benches • Parkinglots • Stairs • Bridges • Strayanimals, • Coordinationoftheworkoftheboardofcitycemeteries

19. Tasks • No municipalenterprise • All workssubsribedfromprivatecompanies • Procurements -> classificationcategoriesbymaintenanceintensity • 2011 – 213 ha ofparks and greenareas, 81 ha offorests • 4 categories, 1st classmostdemanding • Heightoflawn, cleaningofgarbage, transport ofleaves • Quickquestions?

20. 2011 categoriesofgreenareas

21. Procurements Separately: • Greenareas/parksmaintenance • Flowerbeds • Trashcans • Playgrounds • Boxesforpet-owners • Designingoftechnicaldocumentation • Inventories (benches, picnicplaces) • Trees, bushes, planting, maintenance • Repairworks on greenareas (stairs, road repairs)

23. FLOWERBEDS

24. Objectives 1) Newplaygroundeveryyear • Thesurroundingsalsorenewed • From 2002, created/renewed 6 playgrounds

26. Objectives 2) Wastelandsintoparks / forusage (song festival grounds, Ropka park, Ihaste Oak Park, Anne Canal )

27. WASTELANDS TURNED TO PARKS

28. Objectives 3) Preservationofnaturalareas • Ihaste • Emajõe luhad • Dendropark

30. TheFuture • Project GreenManactivities: • FriendshipAlleyof Anne canal and sportingtrack (2012) • TechnicaldocumentationforthereconstructionofMathiesen Park (2012) • NaturalTrail (2013) • Rozarium (2013)

37. TheFuture 5) Updatingofgreenmanagementsoftware • Realisationofprojectscurrentlywaitingforfunding (Toomemägi, Uue-Turu project, Emajõe banksenforcement (Road Service) • Mappingofnewgreenareas-> land reform etc. Number ofmanagementdutiesgrows.

39. ThankYou! • Rauno Külavee • GreenManprojectcoordinator • Rauno.Kulavee@raad.tartu.ee • +372 7361339, +372 53310897 (mobile)