Framework for Information Technology: Shared Governance, Shared Services

1. Framework for Information Technology:Shared Governance, Shared Services CODVC Update Peter M. Siegel CIO and Vice Provost Information and Educational Technology January 26, 2010

2. Today’s discussion: • Collaboration and governance • Community involvement • IT Roadmap • Review of administrative computing systems • Campus IT standards and shared services • Conclusions: Looking forward

3. Collaboration & Governance: Community Involvement

4. Administrative IT Coordinating Council “Roadmap Conveners” Bella Corbin Connie Melendy Lora Jo Bossio Diane Davies-Connelly Jill Blackwelder-Parker & Leslie Hays Mike Allred Karen Hull& Mike Allred Dave Shelby

5. Today’s discussion: • Collaboration and governance • Community involvement • IT Roadmap • Review of administrative computing systems • Campus IT standards and shared services • Conclusions: Looking forward

6. IT Administrative Roadmap: Principles • Leveraging IT investments to realize maximum return • Ensuring IT investment decisions are transparent, based on clear principles, and communicated widely • Investing in ways that “add to the campus community”;establishing and leveraging common architectural componentsand favoring shared systems, balancing both local and central innovation Approved by CODVC Summer 2008

7. Today’s discussion: • Collaboration and governance • Community involvement • IT Roadmap • Review of administrative computing systems • Campus IT standards and shared services • Conclusions: Looking forward

8. Review of Administrative Computing Systems Campus Policy PPM 200-45 (adopted 09/07) • Process for awareness, collaboration, and sharing of administrative services • Opportunity for reviewing campus investments • All 3 communities involved • CODVC review role administrativecomputing.ucdavis.edu

9. Review of administrative computing system Campus IT investments portfolio VP-IET Office prepares quarterly summary of technical and functional feedback

10. Today’s discussion: • Collaboration and governance • Community involvement • IT Roadmap • Review of administrative computing systems • Campus IT standards and shared services • Conclusions: Looking forward

11. Common standards for campus applications • UC Davis Software Standards Work Group • Established standards for campus applications: • Core administrative systems • Shared and reused systems • College or departmental systems • Benefits: • Better interoperability • More cost-effective • More efficient service model Campus Membership (from Deans’ Technology Council and TIF) David Walker, VPIET, Chair Christopher Derr, LAWR Paul Drobny, Student Affairs Anthony Drown, Languages &Literature SafaHussain, ARM Minh Nguyen, Letters and Sciences Jeremy Phillips, Center for Mind & Brain Yuhang Shi, ARM Raymond Tai, Veterinary Medicine Thomas Wiley, UCD Extension And IET representatives

12. Common standards using community source software • Community-built and led • Examples: • Finance -- KualiFinance [ARM] • Research administration -- KualiCoeus[ARM / OR] • Learning management and collaboration -- SmartSite(Sakai) [IET / Faculty] • Core IT architectural components -- Kuali Rice [Campus]

13. Shared Functional & Technical LeadershipSome examples of shared services • Benefits: • Campus expertise • Campus standards • No costly duplication of services • Clear roles & accountability • Efficient, well-managed services The means to an effective, business-driven end result

14. Common standards: Campus IT Services • ITPS Services: • Systems administration • Virtualization • Web development • Media services • Cross-platform desktop and server acquisition and support • Computer service and repair • IT security • Networking • Hardware and software services • And more… Shared Governance Shared Services

15. Partners of note: Key technical leads • College of Agricultural & Environmental Sciences – Adam Getchell • College of Biological Sciences – Eric Prosser • College of Engineering – Tom Fortis • College of Letters and Sciences – Minh Nguyen • Graduate School of Management – Chip Mrizek • School of Education – Pam Davis • School of Law – Jamie Butler • School of Veterinary Medicine – Ray Tai • UC Davis Extension – Thomas Wiley And: • Administration and Resource Management – Michelle Platten • Student Affairs – Paul Drobny • University Relations – Karen Latora

16. Partners of note (cont.) IT Roadmap Conveners • Mike Allred, ARM • Jill Blackwelder-Parker, ARM • Lora Jo Bossio, Student Affairs • Bella Corbin, University Relations • Diane Davies-Connelly, ARM • Leslie Hayes, Office of Research • Karen Hull, ARM • Connie Melendy, Academic Personnel • Dave Shelby, IET

17. Partners of note (cont.) • CCFIT Steering Committee (2009-2010) • Joe Kiskis, Chair & Professor, Physics • Janet Brown-Simmons, AdMAN • Adam Costanzo, GSA • Niels Jensen, Professor, Applied Science, & Academic Senate • Susan Keen, Senior Lecturer SOE, Evolution & Ecology • Lori Lubin, Assoc Professor, Physics • Mark Rashid, Professor, Civil & Environmental Engineering • Felix Wu, Assoc Professor, Computer Science

18. CONCLUSIONS – A Principled Approach • Leveraging IT investments to realize maximum return • Ensuring IT investment decisions are transparent, based on clear principles, and communicated widely • Investing in ways that “add to the campus community”;establishing and leveraging common architectural componentsand favoring shared systems, balancing both local and central innovation

19. Discussion Role of CODVC • Collaboration on IT projects and standards • local  college  central • Spreading the word • Campus-wide priorities for IT investments in administrative services This presentation, along with other materials of interest, will be posted to this address: http://vpiet.ucdavis.edu