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Saving PowerPoint Presentations for the Web

Saving PowerPoint Presentations for the Web Techniques Formats Pros and Cons Summary Basic Terms: Downloading / Uploading Accessibility issues (508 compliance) Regular PowerPoint (.ppt files) PowerPoint shows (. pps files) PowerPoint converted to PDF (.pdf files)

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Saving PowerPoint Presentations for the Web

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  1. Saving PowerPoint Presentations for the Web Techniques FormatsPros and Cons

  2. Summary • Basic Terms: Downloading / Uploading • Accessibility issues (508 compliance) • Regular PowerPoint (.ppt files) • PowerPoint shows (.pps files) • PowerPoint converted to PDF (.pdf files) • PowerPoint saved using Save as Web page • Other possibilities: Camtasia, Captivate… • LecShare: • Checking and Adding Alt tags • Narration with 508 compliance

  3. Web Server: Holds web pages, pictures, multimedia to be served to web browsers Downloading Definition: • Normally used to describe the transfer of data from the Internet. • Also used to describe the transfer of photos from a camera memory card to the computer:Example: I downloaded photos to my PC. Your computer Other client computers My computer

  4. Web Server: Holds web pages, pictures, multimedia to be served to web browsers Uploading Definition: • Transmitting a file from one computer system to another, usually larger computer system Your computer Other client computers My computer

  5. PowerPoint as Web Pages • 508 accessibility issues • Before you start: • Add Alt text to pictures • Explain pictures or charts in NotesView  Notes Page • If using sound: • Provide a text equivalent: • Notes pages hold your script • Upload a text file of your script

  6. Adding Alt text to pictures • After you add a picture • Right-click the pic(Mac: Control-click) • Choose Format Picture • Click the Web tab • Type in explanatory text • Click OK • Shows up when cursor hovers over picture • Read by screen readers to sight-impaired

  7. Adding Alt text: PPT 2007 • After you add a picture • Right-click the pic(Mac: Control-click) • Click Size and Position • Then click the Alt Text tab • Enter Alt text

  8. Version problems: Office 2007 • Newer versions of Word / Excel / PowerPoint • Different and incompatible file format • Older office versions (like our Office XP): • Must download converter from Microsoft • Otherwise • Get error messages • Can’t open file

  9. Regular PowerPoint • To Create: Regular save • File name ends in .ppt • Easily downloaded • On user’s computer – Requires • PowerPoint • Or PowerPoint Viewer • Viewed from Web: Best in Internet Explorer • After downloading: Opens in edit mode in PowerPoint

  10. PowerPoint’s Notes page • PowerPoint Notes: • Text of your lecture • Additional explanation • Advantages: • Notes easily read by screen readers • Disadvantages: • Adnimations not available in Notes view

  11. PowerPoint Show • To Create: On File menu Save As…PowerPoint Show • File name ends in .pps (not .ppt) • Easily downloaded • On user’s computer – Requires • PowerPoint • Or PowerPoint Viewer • Viewed from Web: Best in Internet Explorer • If downloaded opens in Slide Show mode in PowerPoint

  12. PowerPoint  pdf • Free viewer on > 90% of computers • Preserves text, design, pictures • Loses all animations • Easily downloaded, printed • Mac: File  Save As…Choose pdf • Windows: Must have a pdf creator • Our lab computers can print to pdf • Free PDF Creator for Windows downloadable

  13. Setting up for Save as Web Page • Titles • Show beside main window • Act as live index • Viewer can move through by clicking titles • Titles should be: • Unique • Informative

  14. Saving as Web Page • On Save menu • Results: • Html file (PowerPoint name + .htm) • Folder with PowerPoint name containing many files • Viewable with web browser • Doesn’t require PowerPoint • Meant to be viewed online • Downloading difficult

  15. Uploading Save for Web results • To successfully upload PowerPoint saved for the web: Follow these rules • Do not put the html file inside the folder of the same name • Upload both the file and the folder • Link to the html file in your webpage • Can’t be uploaded using Contribute

  16. Other Options: Camtasia • Techsmith Product ($179 Educational) • Play PowerPoint or record anything off the screen • Record narration with capable sound editor OR Record sound separately • Produces movie with timings recorded • Reproduces animations • Outputs to compressed formats like Flash

  17. Other Options: Captivate • Adobe Product ($199 educational) • Play PowerPoint or record anything off the screen as you play • Record narration with capable sound editor • OR Record sound separately • Easy to change timings, mouse movement • Outputs to compressed formats like Flash

  18. Other Options: LecShare • Helps enter Alt Tags and check for other 508 issues • Saves changes back to PowerPoint file • Helps add narration • Provides the most accessible export options for PowerPoint with Narration • More info:

  19. That’s all, folks! Thanks for your attention

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