Music In Libraries: Just the Basics

1. Music In Libraries: Just the Basics SEMLA/TMLA Pre-Conference October 8, 2009 New Orleans, LA

2. Sound Recording Cataloging Jean Harden Music Catalog Librarian University of North Texas

3. Today Type Sources of information Description Entry and tracings When to create a new record

4. Prepare a workform in Connexion

5. Type Music? Type j LTxt <two blanks> Not music? Type i LTxt varies (http://www.oclc.org/ bibformats/en/fixedfield/ ltxt.shtm)

6. Where are Type and LTxt in Bib Records?

7. What is Not-Music?From OCLC’s Bib Formats and Standards • Nonmusical sounds (e.g., speech) • Sound effects • Bird calls • Physical exercise recordings (e.g., aerobic workouts) that consist of spoken, shouted, sung or chanted instructions over musical accompaniment • Stories read over incidental music accompaniment • Plays with incidental music

8. Recording ofSound Effects

9. Type and LTxt

10. Today’s Objectives Type Sources of information

11. Sources of Informationfrom AACR2 6.0B1 Chief source of information = Item and its label • Disc and label • Reel and label • Cassette and label • Cartridge and label • and so forth

12. Sources of Information (cont’d)from AACR2 6.0B1 • Two or more chief sources = Treat as one source (for instance, two labels = 1 source)

13. Other sources of informationfrom AACR2 6.0B1 • accompanying textual material • container (e.g., sleeve, box) • other sources • Prefer textual data to sound data. For example, if a sound disc has a label and also information presented in sound form on the disc, prefer the label information.

14. BUT Collective title trumps all

15. From AACR2 6.0B1 • Treat accompanying textual material or a container as the chief source of information if it furnishes a collective title and the parts themselves and their labels do not. • In this case, make a note indicating the source of information

16. What is a Collective Title? • A title proper that is an inclusive title for an item containing several works. (AACR2 Glossary)

17. Looks Collective But It’s Not • LCRI to AACR2 6.0B1: A word naming a type of composition (symphony, sonata, etc.) plus serial number, opus number, thematic index number, or key is not a collective title. • Not collective: Symphonies nos. 88 and 104 (London) • Not collective: Piano concertos no. 25, K. 503, no. 26, K. 537 • Collective: The violin concertos / Serge Prokofiev

18. Selecting a Chief Source • Look at the disc & label. • Does this have a collective title? • Yes  Disc & label is the Chief Source. • No  Is there a collective title elsewhere? • Yes  Location with a collective title is the Chief Source. • No  Go back to the disc. That is the Chief Source.

19. What’s the Chief Source? Disc & Label Container front Container spine

20. What’s the Chief Source? Disc & Label Container front Container back Container spine

21. What’s the Chief Source? Disc & Label Container front Container back Container spine

22. What is the Chief Source? Disc & Label Container front Container back Container spine

23. Today’s Objectives Type Sources of information Description

24. 3. Description includes • i. title and responsibility (245 and/or 511) • ii. publication information • iii. numbers • iv. dates (publication and other) • v. physical description • vi. recording names of performers

25. Title From chief source. Transcribed basically like a title for a print resource, only with $h [sound recording] after the title proper.

26. Responsibility paraphrased from AACR2 6.1F1 • Persons or bodies credited with a major role in creating the intellectual content of the sound recording, such as • writers of spoken words • composers of performed music • collectors of field material • producers having artistic and/or intellectual responsibility

27. Responsibility for Performers • More than simply performing: Statement of Responsibility • Performance only: Give in a note (511).

28. Statement of Responsibilityvs. Note

29. 245 for the Kalkbrenner

30. Figure out the 245 Disc & Label Container front Container spine

31. 245 for the Laitman

32. 3. Description includes • i. title and responsibility (245 and/or 511) • ii. publication information

33. Publication information includes • Place of publication • Publisher

34. Place of Publication Same rules as for books. • If only one is present, transcribe it as it stands. • Add any necessary clarifications in brackets. • If more than one is present, give the first one and the first one that is in the country of cataloging. • If none is present on the chief source, accompanying textual material, or container, but you find the information elsewhere, put it in brackets.

35. Fixed Field Ctry Code for the first place named in the record.

36. Publisher AACR2 6.4D2 If a sound recording bears both the name of the publishing company and the name of a subdivision of that company or a trade name or brand name used by that company, give the name of the subdivision or the trade name or brand name as the name of the publisher. [London] : Ace of Diamonds (Source of information reads: Decca Record Company. Ace of Diamonds)

40. 3. Description includes • i. title and responsibility (245 and/or 511) • ii. publication information • iii. numbers

41. Numbers

42. Numbers for Albéniz, Ginastera, Villa-Lobos

43. 3. Description includes • i. title and responsibility (245 and/or 511) • ii. publication information • iii. numbers • iv. dates (publication and other)

44. Dates Date of publication Date of recording

45. Dates

46. Dates for Albéniz recording

47. DtSt and Dates (fixed fields) • The recording is a reissue (say, a 2008 CD reissue of a 1956 LP) • DtSt r Dates 2008,1956 • If the recording is a reissue of several recordings with different dates, use the earliest one. • One date is all you have (say, ℗ 2008): • DtSt s Dates 2008, • You have a publication date (℗ 2008) and a capture date (1996) (in 518): • DtSt p Dates 2008,1996 • If there are multiple capture dates, use the earliest one.

48. DtSt and Dates (fixed fields) for Albéniz recording

49. Figure Out the Dates