Transportation Enhancement Application Workshop

1. Transportation EnhancementApplication Workshop September 15, 2010 Jay Lancaster – District Liaison Engineer

2. Transportation Enhancement Program • Created by U.S. Congress in 1991 • It requires each state to reserve a percentage of its Federal Surface Transportation Program funds for Transportation Enhancement activities. • Ensures that transportation spending supports more than just roads and bridges.

3. What are these funds called? • “Transportation Enhancement” funds • IS-TEA & TEA21 refers to a Highway bill, not this specific program. • Most recent Highway Bill is SAFETEA-LU. It expired in September of 2009. • Currently there is not an active Highway bill. • We are currently funded by a Continuing Resolution under the SAFETEA-LU bill.

4. Current Funding • FY2010 for District 10 - $1,159,530 • FY2011 for District 10 - $1,159,530 • TOTAL FUNDING for this Application Process: $ 2,319,060

5. Eligible Activities • MoDOT Leadership has limited this allotment of TE funds to the construction of Bicycle and/or Pedestrian Facilities.

6. Eligible Activities • Eligible Activities Include: • Sidewalks • Trails (Pedestrian, Bicycle, or Shared-Use) • Conversion of Abandoned Railway Corridors to Trails • Bike Lanes (Including Striping and Bike Safe Grates) • Pedestrian Bridges • Riverwalks • ADA improvements to existing facilities • Reconstruction of Existing Sidewalks

7. Ineligible Activities • Routine Maintenance • Placques, Artwork • Awnings • Recreational Trails around a lake

8. T.E. Funds are REIMBURSED! • This is not a Grant, where money will be ‘given’ to a city/county to build a project. • The city/county will need to be able to cashflow the projects. • Progress Invoices will be submitted as the project progresses. FHWA/MoDOT will reimburse as each progress invoice is submitted and approved. • All TE projects will be reimbursed at a pro-rata share of 80/20. 80% Reimbursed; 20% Local Match!

9. Pro-Rata Share – 80/20 • Please Take Note: This is NOT 100% funding! • This program is being reimbursed at an 80/20 ratio. • There is a required local match of 20%

10. Project Funding Limits • Minimum Project Size for Southeast District is $100,000 in federal funds. At an 80/20 pro-rata share, this would be a minimum total project size of $125,000. • Maximum Project Size for Southeast District is $400,000 in federal funds. At an 80/20 pro-rata share, this would be a maximum total project size of $500,000.

11. Timeline • Application Deadline: C.O.B. Oct. 29th, 2010 • Award Goal: November 12th, 2010 • Final PS&E Submittal Deadline: Nov. 1st, 2011 • Projects must be under construction in or before May of 2012.

12. Design/Inspection • All projects MUST be designed and inspected by a Missouri Professional Engineer. It can either be a staff engineer, or can be a contracted consulting engineer.

13. Using a Consulting Engineer • FHWA does not allow the use of a consultant that serves as a ‘city engineer’. • Each project MUST go through MoDOT approved RFQ process. RFQ must be posted on MoDOT’s website for 14 days. Consultant must be selected based on qualifications, not costs. • City/County & Consultant must sign MoDOT approved Engineering Services Contract • Do NOT start RFQ process until being notified of award by MoDOT

14. Design Guidelines • Project must adhere to published guidelines: • ADA Accessibility Guidelines • MoDOT General Pedestrian & Bicycle Guide • Guide for the Development of Bicycle Facilities, by AASHTO • Guide Specifications for the Design of Pedestrian Bridges, by AASHTO • District 10 “Helpful Hints” • EOR must reference their design specifications

15. Property & Maintenance • Project MUST be constructed on property that is owned/leased by the project sponsor. • Any property that needs to be acquired MUST follow federal guidelines! • 25 Year Maintenance Plan must be part of consideration.

16. State & Federal Regulations • These projects will be funded with Transportation Enhancement which originate with FHWA, so these projects must comply with state AND federal regulations and policies. • These guidelines can be found in the Local Public Agency Manual at: http://epg.modot.org/index.php?title=Category%3A136_Local_Public_Agency_(LPA)_Policy • Failure to follow the rules may jeopardize funding!

17. Americans with Disabilities Act • All pedestrian facilities must be designed and built in accordance with the Americans with Disabilities Act Accessibility Guidelines (ADAAG). • Any items that are constructed that are not ADA-compliant will be replaced or will not be reimbursed.

18. National Environmental Policy Act (NEPA) • All Transportation Enhancement projects must be evaluated for a level of documentation with the National Environmental Policy Act. • Projects will be assigned a level of documentation: • Environmental Impact Statement (EIS) • Environmental Assessment (EA) • Categorical Exclusion (CE) • Projects may require public meeting(s)

19. Federal & StateEnvironmental Clearances • Projects must comply with all APPLICABLE environmental clearances: • 106 – State Historic Preservation Office (SHPO) • MO Dept of Conservation – Endangered Species • Flood Plain Development Permits • 4F Determination • COE Permit – Crossing Waterway

20. Local Matching Funds • Private Funds • In-Kind Labor * • Donations – Labor and/or Materials * • Other Eligible State/Federal Funding * Valued at 80% - Please consult MoDOT personnel regarding these items.

21. In-Kind Work Example • Total Project Cost = $250,000 • 80% Federal = $200,000 • 20% Match Required = $50,000 • In-Kind Work To Be Used As Match • Required Amount = $62,500 • 80% of $62,500 = $50,000 = Required Match

22. In-Kind Work • Based on Actual Costs • Will Need Breakdown of Employees & Wages • Will Need Hours & Rates of Any Employees Working on Project

23. Local Matching Funds • State Funding • Any state funds are eligible with FHWA • Check with State Agency to determine • Examples: CDBG • Federal Funding • Some Non-USDOT funding sources MAY be eligible to match • Check with Federal Agency to determine • Examples: USDA (RD), DRA, USFS, COE, NPS

24. TE Funds - Matching • TE Funds cannot be used for a match on another federal agency’s funds unless specifically authorized by federal law.

25. Application Process • MoDOT is hereby soliciting for project applications • Applications must be submitted on or before 4:00 pm on Friday, October 29th, 2010. • Applications will be reviewed and prioritized by the selection committee. • MoDOT Staff will notify the applicants of the committee’s decisions.

26. Applications • You will leave with a blank application today. • A word document of the application will be available later today on MoDOT’s website for the Southeast District at: http://www.modot.mo.gov/southeast/

27. Application Instructions • Submit 7 Copies of the application to the Southeast District (Attn: Jo Secoy) • Include Photos of the Project Area • Staple Applications in upper left-hand corner; no covers, binders, tabs or other devices. • Deliver in person or mail to: MoDOT Southeast District Attn: Jo Secoy PO Box 160 – 2675 North Main Sikeston, MO 63801

28. Application Deadline • Applications must be in our possession no later than 4:00 pm (CST) on Friday, October 29th, 2010 • Applications received after this time will not be considered.

29. Application Tips • Have someone review the completed application to check for grammar, typographical or mathematical errors. • Be creative • Have a realistic completion plan • Plan for cost increases and inflation • Plan for long-term maintenance • Provide photos of the proposed project location

30. Application Instructions • Include ALL Potential Costs – Plan Carefully! • It’s better to have too much than not enough. You will not be able to ask for more later. • Include ADEQUATE costs for design and construction inspection and prevailing wages! • Any Costs above the federal fund award amount will be the sole responsibility of the project sponsor!

31. Application Review • Page One – General Information • Take note of notes at top of page • Fill out everything accordingly • Make sure to put contact person and phone # • Page Two & Three – Project Description • Take 1-2 Pages to Describe the Project in Detail • Include what the project will connect, how it serves the community, and how it addresses any pedestrian safety issues.

32. Application Review • Page Four – Project Budget • Complete the budget as outlined • Include all potential costs including engineering, right of way, utility relocation, etc. • Confirm your local match. If In-kind work is to be used, make sure that an adequate amount is planned. • Account for adequate engineering costs, and prevailing wages.

33. Application & Selection Process • Application Deadline – October 29th, 2010 • Selection Committee will meet in early November to make selections • Awards will be announced on or before November 19th, 2010 • Project Agreements will be sent to sponsors of awarded projects in late November for agreement execution.

34. Key Items to Review • Only submit applications for eligible projects. • Projects must be able to move quickly. Final Design and any R/W acquisition must be complete by November 1st, 2011. • Plan carefully for costs! And cashflow! • Projects must be Designed and Inspected by a Missouri Professional Engineer • Projects must be Environmentally Cleared. • R/W acquisition must follow approved federal practices and laws

35. Questions/Comments • Jay Lancaster • Office: 573-472-5264 • Cell: 573-380-7641 • Email: jay.lancaster@modot.mo.gov • Jo Secoy • Office: 573-472-5885 • Email: joann.secoy@modot.mo.gov • Application Found At: • http://www.modot.mo.gov/southeast/