The CBHL Distributed Library

1. The Council on Botanical and Horticultural Libraries The CBHL Distributed Library A Guide to Content and Search Features

2. Introduction • The CBHL Distributed Library facilitates resource sharing within the botanical and horticultural library community. • In this presentation, users will learn how to search the Distributed Library and the Union List of Botanical and Horticultural Serials.

3. Outline • Overview of the Distributed Library. • Overview of the Union List of Botanical and Horticultural Serials. • Where to Begin Your Search. • How to Participate.

4. The Distributed Library • Simultaneously searches the online catalog of each participating institution using the Z39.50 protocol. • all records within the catalog including monographs and serials (print and/or electronic) • for the list of current participating libraries, see: http://library.calacademy.org/cbhl/ill/liblist.php

5. Searching the Distributed Library • Search options: • Title • Keyword • Author • ISBN

6. Title Searches • Some catalogs treat title searches as phrase searches within the title, others treat them as keyword searches within various title fields. • Select distinctive phrases from the title that will also work as keywords, or do two searches: one with a title phrase and one with unique title keywords. • Journal titles are also retrieved through a title search. • Do not use abbreviated journal titles in the search. • To help translate abbreviations into full titles, try JAS: http://www.public.iastate.edu/~CYBERSTACKS/JAS.htm

7. Author Searches • Use the most unique author surname as your search term. • In most catalogs, author searches are treated as keyword searches within the various author fields. • Searches that include initials or given (first) names may not succeed.

8. Keyword Search • Any search (keyword anywhere) • Select unique words from within the title, series, conference, etc. • Keywords can also include ISSNs or ISBNs. • If you are unable to decipher a complete journal title, use two or three unique words from the title. • Use for searching a monographic series if it is not found with a title search.

9. The Distributed Library – Search Results • Results from participants’ library catalogs. • In some institutions, the online catalog is a union catalog of many different libraries within a consortium or larger institution. When you search these combined catalogs through the Distributed Library, the local holdings information about which branch owns a particular item is not always available. • Holdings of libraries which do not have catalogs compliant with the Distributed Library are not included; however, their holdings may be listed separately in the Union List of Serials.

10. The Distributed Library – Links to E-Pubs • If you see a record that contains a hypertext "Link" in the "Electronic Version" field, click on the link to connect to the full-text document if it is publicly available. • You may want to search using the search interface of the owning library’s catalog to determine more information about the item. • Go to the list of Participating Libraries to connect to the owning library’s catalog: http://library.calacademy.org/cbhl/ill/liblist.php

11. The Union List of Serials • What’s included? • The Union List contains selected serials holding information, including the holdings of libraries that do not have online catalogs that can be searched via the Z39.50 protocol. • For the list of libraries included in the Union List, see: • The Union List is not included as one of the searchable resources when you search the Distributed Library; therefore, it must be searched separately: http://library.calacademy.org/cbhl/unionlist/libliist.php http://library.calacademy.org/cbhl/unionlist/search.php

12. The Union List of Serials • Search Options: • Browse • Scroll through journal titles by alphabetical listing • Title and Keyword • Exact first word(s) of the journal title • Keyword(s) or phrase in the journal title • Multiple Keyword • Two separate keywords within the journal title • Limit search to holdings of a specific library

13. The Union List of Serials • Title Search: • Select unique words as a phrase from within the title. • Do not use abbreviated journal titles in the search. • To help translate abbreviations into full titles, try JAS: http://www.public.iastate.edu/~CYBERSTACKS/JAS.htm

14. The Union List of Serials • Keyword Search (keyword anywhere): • Select unique words from within the title. • If you are unable to decipher the complete journal title, use two or three unique words from the journal title. • A journal title keyword search can be useful for titles such as Proceedings or Transactions of organizations.

15. Where to Begin • The Distributed Library • The comprehensive nature of the participants’ library catalogs makes the Distributed Library a good place to locate known items and to initiate interlibrary loan requests. • Serials holdings are included. • If you are unable to locate serials using the Distributed Library, then try your search in the Union List.

16. How to Participate in the Distributed Library • Libraries whose catalogs have Z39.50 server capabilities are invited to participate. • Contact Larry Currie. • Provide the following information: • Catalog server IP address or Internet name (e.g., 207.62.129.121 or libcat.calacademy.org) • Z39.50 server port number for incoming queries (often 210, 7090 for Endeavor, 2200 for SIRSI, etc.) • Internal database name for Z39.50 (Voyager, UNICORN, MARION, INNOPAC, etc.)

17. How to Participate in the Union List • Libraries whose catalogs don’t have Z39.50 server capabilities are invited to participate. • Contact Larry Currie. • A simple set of Web-based forms will let you: • Add your library’s serial holdings to existing records. • Enter new journal titles not already in the Union List. • Edit or delete your holdings to reflect local changes.

18. Where to Get More Information • For more information about searching the Distributed Library or the Union List of Serials: • To find out more about becoming a participating library, contact Larry Currie http://library.calacademy.org/cbhl/ill/index.php