February 2012

1. STATUS REPORT TO PORTFOLIO COMMITTEE ON CASE MANAGEMENT COMMITTEES & CORRECTIONAL SUPERVISION AND PAROLE BOARDS February 2012

2. INDEX • Purpose • Mandate • Case Management Cycle • Capacity of Case Management Committees (CMC) • Capacity of Correctional Supervision and Parole Boards (CSPB) • Operation of Correctional Supervision and Parole Boards • Training of Correctional Supervision and Parole Boards • Performance of CMC and CSPB • Challenges

3. PURPOSE The purpose is to provide status report on capacity and operations of Case Management Committees (CMC) and Correctional Supervision and Parole Boards (CSPB)

4. MANDATE • Correctional Services Act, 1998 (Act No 111 of 1998) • Criminal Procedure Act 51 of 1977 • White Paper on Correctional Services(2005)

5. Admission Placement Assessment and Classification Disapprove Approve Disapprove CASE MANAGEMENT Process during which the progress of the offender ito CSP is monitored and ammended HCC CSPB Profiling Offender CMC (Parole recomm) CSP CMC approves CSP CRT CMC 3/6/12 monthly progress & Re-classification Housing unit (Intervention/ Services) CRT (3/6/12 monthly) Intervention/ Services 5

6. CAPACITY OF CASE MANAGEMENT COMMITTEES • Interim structures established. According to audit during 2010/11 the situation was as follows:

7. CASE MANAGEMENT COMMITTEES (cont…) • National Commissioner has approved Work study Investigation into CMC’s with a view to establish a permanent structure, including a revision of the current interim ratio of 1 x CMC per 960 offenders. The report is in its final stage of being routed to NC for consideration and approval. • Training of all interim CMC structures during the 2011/12 Financial Year commenced during September 2011 and will be concluded at the end of February 2012. The training is focused on the relevant processes within the case management system as well as in depth training on relevant legislation, policies and policy procedures.

8. CAPACITY OF PAROLE BOARDS • There are 53 approved Parole Boards which serve 48 management areas. • New Parole Board facilities have been completed for all Parole Boards except at Zonderwater where a contractor has been appointed – scheduled for completion in 2012/13. • Despite some vacancies all Parole Boards are functioning although the vacancies do present challenges in forming a quorum at all times • The following table provides an overview of filled and vacant posts. The DCS is in the process of advertising and filling of these vacancies.

9. CAPACITY OF PAROLE BOARDS The status of CSPBs on 1 February 2012

10. OPERATIONS OF CSPBs • Parole Boards function under the supervision of the Area Commissioner who is also responsible for the logistical and financial management and support of the Parole Boards • All Parole Boards operate within the legislative framework applicable to the DCS and must comply with all relevant policies and procedures of the DCS.

11. OPERATIONS OF CSPBs • Comprehensive training was given to all Parole Boards commencing from May 2011 until end of September 2011 and included selected Case Management Committee members. • Training on the functioning of Parole Boards and placement of parolees/probationers was also given to all Heads of Correctional Centres during the same time. • In total 175 members received training in module 2 (1 week training) and 183 members attended the follow-up training of 2 days

12. CSPB TRAINING The training consisted of 3 modules: Module 1: Orientation/ induction at the Management Area • Overall structure and functioning of the DCS (including management structures) • Strategic plan • Functions, duties and administration of the Parole Board • Management area overview: including security and general day to day functioning • Financial and logistical policies and procedures • HR related issues: including contract requirements; performance management; code of conduct; disciplinary code etc. • Offender rehabilitation path including sentence planning, CMCs, Community Corrections and the role and functions of the Parole Boards.

13. CSPB TRAINING… Module 2: Classroom Tuition

14. CSPB TRAINING… • Consist of group work/ classroom discussions based on the following: • Relevant sections of the Correctional Services Acts, 8 of 1959 and 111 of 1998, • Relevant sections of the Criminal Procedure Act, 51 of 1977, • Promotion of Administrative Justice Act (PAJA), 3 of 2000, • The training manual for CSPBs, • Policy directives and guidelines applicable to CSPBs, • Decisions/ motivations of the Review Board and relevant court judgements.

15. CSPB TRAINING… • Before the training sessions started, all trainees received a CD containing inter alia the Correctional Services Act, Relevant parts of the Criminal Procedure Act, Selected Court Judgements, Training Manual, Document on Lessons Learnt, Compliance Tools, Statistics, Orders, Policy Directives, etc. • The principles of adult education were followed. • Attendees were required to prove competence/ knowledge by written tests as well as the submission of course work during and after completion of module 2. • Attendees had to study the training material beforehand to ensure active participation in group work and classroom discussions. • Regional Coordinators Social Reintegration and CMC representatives as well as a limited number of Community Corrections officials were also involved.

16. CMC’S AND CSPB’S PERFORMANCE Percentage of eligible cases considered by Parole Boards from April 2011 to end of December 2011 is: 76.30% (46380/60779) Percentage of cases considered by the Parole Board and referred to Parole Review Board from April 2011 to end of December 2011 is: 0.03% (12/36863) Backlog relating to offenders who are eligible, but not considered by CMC during the 3rd Qtr 2011/12, remained at 864 Percentage of parole cases in which victims of crime make representations from April 2011 to end of December 2011 is: 2,14% (546/25459)

17. CHALLENGES • 2/12 hour shift pattern • Other tasks that do not relate to CMC work • Vacancies • Inconsistent decision making • Victim participation