Human Capital Investment Programme 2007-2013 Disability Activation Project (DACT) WELCOME

1. Human Capital Investment Programme 2007-2013 Disability Activation Project (DACT) WELCOME Support Workshop Thursday 7th February 2013

2. Agenda 10.30 – 10.40 Welcome /Introductions 10.40 – 10.50 Overview by Department 10.50 – 11.15 Grant Agreement 11.15 – 11.30 Questions & Answers 11.30 – 12.00 Financial Guidance 12.00 – 12.20 Questions & Answers 12.30 – 1.30 Lunch & Networking 1.30 – 1.50 Monitoring and Evaluation 1.50 – 3.00 Workshop – PPP’s & Self Evaluation 3.00 – 3.30 Feedback

3. AIMS To provide guidance and support on the Disability Activation Project (DACT) Grant Agreement Conditions Financial Requirements & Reporting Monitoring / Evaluation & Reporting An opportunity to: Update you on the Disability Activation Project Network, share information and good practice. Ask questions and seek clarifications

4. Grant Agreement Letter of Offer/Grant Agreement 17 Sections / 4 Annex Project Specific – Section 2 & 3 Project Objectives, Activity and Indicators Project Specific Conditions Budget and Budget breakdown

5. Grant Agreement Grant Confirmation: Awarded as part of Disability Activation Project (DACT) which is co-funded by the ESF and the Department of Social Protection. Awarded subject to the project details as described in the agreement and other documentation such as the application, LOO and guidance notes. Definitions: Date of Approval or Commencement Date - 28th August 2012 Term – Start and End date of the project activity as agreed in the pre contract check. Grant – Final amount awarded (may be different from LOO)

6. Section 2 The Project Project Specific Details such as Objectives and Activities Name and Reference Number Project Description Objectives, Activities, Indicators & Outcomes Project Partners Project Term: Budget/Budget Detail

7. Section 3 – Project Specific Conditions Prior to the first payment or Throughout the lifetime of the project Department of Social Protection are to be advised of the name, address, date of birth, and PPS No. of all participants on this project prior to their participation, so that their eligibility can be confirmed. Email: dact1@welfare.ie Guidance Note - Appendix 4

8. Section 4 – Payment Terms and Conditions Pre Payment Conditions (4.1) Separate Bank Account Up to date Tax Clearance Project Partners – if listed in section 2 of the agreement Other Payment Conditions (4.2.1 – 4.2.12) Compliance with conditions in the Grant Agreement financial, monitoring and publicity requirement of Pobal, the Department and the EU. All expenditure must be supported by appropriate documentation – Section 6 of the Guidance Notes. Full compliance with procurement guidelines as outlined on in the Public Procurement Guidelines which are available at www.etenders.gov.ie

9. Section 5 Terms & Conditions of Grant Prior written consent before making significant changes Cost efficient and financially prudent Grantee will participate and contribute to meetings, training workshops, programme level evaluation, networking events.

10. Section 6 Warranties Warranties can relate to your National and EU legal or regulatory requirements such as tax legislation, employment legislation or company law. Failure to comply with any individual warranty may result in the termination of the contract.

11. Section 7 Records, Access & Reporting All original project documents must be maintained and made available for inspection. Retain all documents until at least 31 Dec 2022 Site Visits Permission to publicise any project information Quarterly Expenditure Reports and supporting documentation Quarterly Progress Reports Submit Audited Accounts within 4mts /end of financial year Accounts – Circular 17/2010 Feed into the programme level evaluation End of Project Report

12. Section 8 Rights of Verification & Audit Audit can be carried out by any of the following: Pobal Controller and Auditor General The EU the European Court of Auditors ESF Financial Control Unit European Anti-Fraud Office

13. Section 9 Decommittal Termination & Recovery This section details the conditions under which your agreement can be terminated or budget decommitted. Section 10 Insurance & Indemnity Procedures • The project is required to have sufficient insurance cover to implement the project. • Indemnify Pobal, the Department, and the EU Commission Section 11 Freedom of Information • Pobal & the Department comply with this Act, project related documents can be requested by third parties.

14. Section 12 Publicity & Advertising Zero tolerance by the EU Projects need to fully and clearly acknowledge the grant received in all aspects of publicity, procurement promotional materials and dissemination of activities. Appendix 3 of the Grant Agreement Failure to comply with the information and publicity guidelines will result in loss of funding Reporting Projects are required to maintain a publicity file on site Sample of publicity materials will be submitted with each Quarterly Expenditure Report.

15. Section 12 Publicity & Advertising www.esf.ie/en/publicity_info_guidelines.aspx

16. Sections 13-16 Force Majeure Disputes European Union Regulations Miscellaneous Provisions

17. Section 17 Protocols ..Accepting Grant Board approval Original copy of the Grant Agreement needs to be signed and returned to Pobal within 6 weeks. Signatories Bank account details

18. Annex 1-4 Copy of the Letter of Offer Payment Schedule Project Bank Details Guidance Notes

19. Questions