2008 MSTP Orientation

1. 2008 MSTP Orientation August 29, 2008 Foege Bioengineering N403 9am-1pm University of Washington Sandra Maddox, M.S.

2. Welcome • This is the third year we’ve held an orientation. Any suggestions about content would be welcome. • MSTP orientation to the first year of Medical School, discussion led by MSTP E-07 students, is Tuesday 9/2 at 5:30pm in the MSTP office.

3. Agenda and orientation goals • MSTP yearly event schedule and web site introduction • MSTP Requirements • Important things for you to know about • How the MSTP office can help you • How you can help the MSTP office • Life Issues • Closing and Lunch • My goals

4. Questions from MD Orientation (and anything else before now) • III Requirements • Taxes • Anything else?

5. MSTP Web site introduction • http://www.mstp.washington.edu/test/MSTPWebsite/ for now, going public soon • Highlight content

6. MSTP Yearly Event Schedule • Director Brunch Fall Quarter? • NIH Site Visit October or November? • MSTP Journal Club • MSTP Dinner Meetings – Monthly from October-May • Recruits present January-April

7. Event Schedule Continued • MSTP Ski Trip • Winter quarter • Director Brunch Spring Quarter? • Summer Quarter • Retreat – August?

8. MSTP Requirements • Your introduction to the World! • WA Residency Classification Requirements • Dinner Meeting Responsibilities • Journal Club • Quarterly meetings with MSTP Directors • Submissions for MSTP yearly NIGMS progress report • CV Writing • BRI Series

9. Your introduction to the World! • Your place in the MSTP newsletter • Photographs • What to write • Writing time, send paragraph to Sandra

10. WA Residency Classification Requirements • Necessary: see admissions offer letter • See handouts

11. MSTP Dinner Meeting Responsibilities • Traditional First Year responsibility • Cater the dinner, set up, and clean up afterwards • Identify and order restaurant food and also acquire dessert (usually at grocery store) • Maureen makes Costco run for drinks, serveware, etc. • We will provide # of attendees • We can advise you about food choices and restaurants. Many deliver. • Petty cash reimbursement procedures to follow • Decide amongst yourselves how precisely to deal with this

12. MSTP Journal Club • E-07 has taken responsibility for this • Second journal club! • Your class will need to assume some responsibilities eventually • Primary attendees are first and second year students • Particularly good place to practice your presentation skills in a supportive atmosphere

13. How to run a Journal Club meeting • Well in advance, request that Maureen or I reserve you a room • Rooms in Foege Bioengineering • Recruit 1 or 2 student speakers, preferably from MSTP first or second year students, but could be from any year • Purchase food the day before or day of the event • Budget is $30 (if weekly meetings); Trader Joes is one good resource • Remind Sandra you need the MSTP laptop (if needed) • Send one email out to mstpstudents in advance of the meeting and a reminder email out the day before • Submit attendee list to Sandra afterwards

14. Meetings with MSTP Directors • Fall, Winter, Spring quarter required meetings • Themes vary • This is also your window to ask their advice

15. Yearly Progress Information • Asked for in October • Yearly Progress Report • Updated CV

16. Writing your Yearly Progress Report • NIH requires yearly MSTP progress reports for grant renewal • Every 5 years is the Competitive Renewal • Report circulates and is approved at many places here at the UW before it goes to the NIH • Summarize your work from Month/Date/Year-Month/Date/Year • Needs to be written in Third Person. • Over this past summer Scott rotated in the lab of Alec Clowes. He studied….

17. Progress Report Content • Progress report content • Summary of what you did over the year (research, started medical school, took and passed step one of the USMLE…) • At the bottom of your summary, please write a sentence as to whether you did or did not work with animals or animal tissue or humans or human tissue during the time period • If you did, Maureen will be in touch for more information • What we take from CV • Honors and awards for time period • Publications over the time period • See Summary Examples

18. Progress Report Content • Your summary will be longest while you are in graduate school, next longest your first and second year of medical school. Third and fourth year of Med you don’t generally have to turn in a summary (though we will still want your CV for honors and awards and new publications) • Writing time

19. Updates for Competitive Renewal • Well before deadline we may be asking you for updated or additional information • Not for 5 years though!

20. CV Writing • For yearly CV submissions to MSTP office, grant applications, submission to prospective mentors, residency applications….

21. Minimum content for all MSTP Student CVs • Your name and all contact information • Education, beginning with most recent (your expected MD and PhD degree dates) • Dissertation info and status • Awards and Honors • Publications and Presentations • Many MSTP students will need to subdivide this category in particular • Other likely categories: Experience, Academic Service, Community Service, Professional Associations • Most important information should be soonest in the CV

22. Basic CV design • No more than two fonts (one Sans Serif font for headers and one Serif font for text is best if you use two fonts) • 12 point font for main text • Bold for headings, possibly slightly larger • Minimal use of italics (publication lists) • Readable page layout with effective use of white space • Examples and critiques

23. BRI Series • Biomedical Research Integrity Series • All NIH T32 training grant recipients must attend sessions in the responsible conduct of research to meet PHS requirements • See web site for URL link • You will all be funded at some point on the MSTP training grant, therefore you must attend 3 lectures and 1 discussion during your time in the program. • In order to be given credit for attendance you must get your name on a sign up sheet

24. Important things for you to know about • Scientific Oral Presentations • Important timetables • How to register for next summer’s lab rotation • NIH MSTP Funding and Funding in general • Graduate School Information • MSTP Student Lounge and Keys and Fax machine • Your UW email address

25. Scientific Oral Presentations • See Handout • Presentation Structure • Have presentations that end skillfully, instead of just stop • Slides that support rather than distract from your presentation • How to take questions

26. Important Timetables • Choosing Next Lab • Winter quarter seminar; think about during Winter and Spring quarter • Choosing Graduate Program • Should have a good idea by your second lab rotation, but will finalize with your final mentor choice • Choosing Permanent Lab • Great if you know after your second rotation but not to worry if you don’t

27. Important Timetables • If you’d like to do a clerkship before you start graduate school • Summer between your second and third year. • Must schedule through the Medical School at the appropriate time • Must be approved by an MSTP director • Approval will happen ONLY if you have chosen a permanent lab • RROP anyone? • Can squeeze one in next summer • Graduating from graduate school • Plan on four years

28. How to register for next Summer’s lab rotation (and other non-med things) • Identify your lab rotation mentor • Identify which department mentor is affiliated with and from which of those departments you want credit • Doesn’t really matter which department, though if you know your graduate department you might as well choose that one • Go to the Summer Time Schedule page (in MyUW, under Academic Planning) of appropriate department and see if you can identify which class is the summer research class. Write down Schedule Line Number

29. Registration, continued • Call/email graduate program advisor of department in question (see department web pages or talk to us) and get faculty code for appropriate faculty member AND which class you are to register for if that wasn’t clear • Take SLN and faculty code and go in to MyUW to register (see Registration under Student Personal Services) • Examples: Chuck Murry, David Baker….

30. Life as a NIH trainee • MSTP NIGMS training grant and how long you will be on it • Basics of Training Grant appointments and terminations (see example forms) • Must sign forms ASAP when we tell you to do so! • Your data, what we’ll ask for, what we’ll report to the NIH, and for how long

31. Other Funding • Other funding • Poncin, ARCS, F30s/F31s, Other Funding Sources • See web site! • There are many advantages to your own funding

32. Graduate School Information • http://www.gpss.washington.edu • http://depts.washington.edu/cidrweb/ • http://depts.washington.edu/sao/rso.php • http://www.uwmedicine.org/Education/MDProgram/StudentAffairsAndServices/Student+Organizations+Interest+Groups.htm

33. MSTP Office • Lounge available; also conference room • How to get keys • C-516, Derrick Bannister • $10 check payable to University of Washington • Fax machine available, 206-221-6815

34. Your UW Email address • Your UW email address is permanent • UW email account is not

35. How the MSTP office can help you • Problem Solving • All problems solved here! • Lab Rotation Advice • Improving communication between SOM’s Academic Affairs office, the Graduate School, UW Student Services, and the MSTP

36. How You Can Help the MSTP Office • Recruiting • Petty Cash Reimbursement • Other helpful things

37. Recruiting • Informal recruit visits • Interview Season visits • Going to lunch with recruits • Friday night dinners • Saturday brunch and Seattle tours • Answering any email inquiries

38. Petty Cash Reimbursement • Alcohol Reimbursement • Very Important! All alcohol must be on a separate receipt from anything else you are buying! An itemized receipt is also required. • Non-alcohol Reimbursement • Need itemized receipt • What to do if you misplace a receipt • What you do with your receipts • Bring them to Sandra. Preferably in a timely fashion. • What happens to your receipt • Cash if not alcohol and $200 or less • Check if alcohol, over $200, or I have to mail the reimbursement to you • Depending on the situation it may work better for me to get you a check instead of cash

39. Other helpful things • Read email regularly • Pay attention to MSTP Office emails • Report problems you are having to us early and often during all years you are here

40. Life Issues • Renters Insurance • Earthquakes

41. Renters Insurance • Take the time to get some, really! • The story of Sarah Baxter and Marc Schwartz

42. A brief word about…Earthquakes! • Please read Earthquake Preparedness handout • Why they suggest Out of State Emergency phone contact • How Earthquake insurance works

43. Open Forum and Lunch • Questions?