Tips & Tricks for Writing Your Thesis in MS WORD

1. UAF Graduate School’s Tips & Tricks for Writing Your Thesis in MS WORD Presented by Shelly Baumann, Coordinator 202 Eielson Building (907) 474-7464 PO BOX 757560 (907) 474-1984 fax Fairbanks, AK 99775-7560 gradschool@uaf.edu http://www.uaf.edu/gradsch/

2. General Thesis Information • Thesis Formatting Workbook • Thesis Formatting Workshop • Thesis Submittal Form: • Master’s • PhD

3. Microsoft Office 2003 vs. 2007 • Interface is very different and takes a bit of getting use to. • Files saved with the default setting in Office 2007 CANNOT be opened by earlier versions. • To change go to tools, options, & save tab

4. MS Word Compatibility

5. Revealing Your Formatting Find this button on your toolbar

6. Page Setup: Mac • MARGINS

7. Page Setup: Windows MS Word 2003 or Earlier • MARGINS • Left: 1.5 • Right: 1.0 • Top: 1.5 • Bottom: 1.0

8. Margins: Windows MS Word 2007

9. Widows & Orphans

10. Section and Page Breaks

11. Section and Page Breaks cont. • Use page breaks when format stays the same • Use section breaks (next page) when format changes or between chapters • For example, use for landscape table or figures! That page will be landscape and the rest portrait.

12. Inserting Breaks: MS Word 2007

13. Format page numbers Header/Footer: Mac

14. Header/Footer: Windows MS Word 2003 or Earlier

15. Header/Footer: Windows MS Word 2007

16. Page Numbers: Mac • Click on INSERT in the menu bar • Then click on PAGE NUMBERS

17. Page Numbers: Windows MS Word 2003 or Earlier

18. Page Numbers: Windows MS Word 2007

19. Formatting Page Numbers

20. Landscape Page Example • Page Number is in the upper right hand corner • 1” from top & right

21. Styles for Mac • Formatting Palette

22. Styles for Mac cont.

23. Styles for Mac cont.

24. Styles for Windows Word 2003 or Earlier

25. Styles for Windows Word 2003 or Earlier cont.

26. Styles for Word 2007

27. Styles for Word 2007 cont.

28. Outlined Numbering for Mac & Word 2003 or Earlier • Select a Heading (Chapter or Subsection) • Right Click • Select Bullets & Numbering

29. Outlined Numbering cont. • Select the style you prefer • All can be modified using the CUSTOMIZE button

30. Outlined Numbering cont. • To modify • Click Customize • You must select and modify each level you will be using in your document.

31. To modify or customize the list Outlined Numbering for Word 2007

32. Figures: Inserting from File

33. Formatting Figures: Mac

34. Formatting Figures : Windows • Right click on the picture

35. Formatting Figures: Word 2007

36. Captions for Figures • Select the figure • Right click • Select Caption • If caption is not an option, then go to INSERT in the main menu bar and select CAPTION.

37. Captions cont.

38. Captions cont.

39. What a Figure with Caption Feature Should Look Like

40. Tables

41. Tables: Windows MS Word 2007

42. Tables: Inserting & Deleting Columns & Rows

43. Captions for Tables • Find the cross and select • Then right click • Select Caption • If Caption is not an option, then go to Insert and select Caption

44. Table of Contents: Mac • Leader Dots

45. Table of Contents: Windows

46. Table of Contents: Word 2007

47. Leader Dots • Go to Format and Tabs • 6 for UAF requirements rather than 6.5

48. Tabs & Leader Dots:MS Word 2007 • On the Page Layout tab, click the Paragraph Dialog Box Launcher. • In the Paragraph dialog box, click Tabs.

49. When All Else Fails • If the Table of Contents will not cooperate after the last time you update, then insert leader dots with the tab. • If a table or figure will not print with the document print it separate.

50. Resources • Writing Your Dissertation with Microsoft Word: A step by step guide by Vincent Kiernan • The WEB • A refresher on this workshop or the Thesis Formatting workshop go to: http://www.uaf.edu/gradsch/current/ready-to-graduate/