Israel Mardor , LINAC12 Chair IOC Meeting, IPAC13, Shanghai, 15 May 2013

1. Israel Mardor, LINAC12 Chair IOC Meeting, IPAC13, Shanghai, 15 May 2013 • Final Report to IOC 26th Linear Accelerator ConferenceSep 9 - 14, 2012, Tel Aviv, Israel

2. IOC meeting in IPAC 2013 Joseph Luner, LINAC12 LOC Chair, Soreq NRC Local Organization 26th Linear Accelerator ConferenceSep 9 - 14, 2012, Tel Aviv, Israel

3. Registration Statistics • 316 people registered to the conference • Including attendees, students, exhibitors, guests, staff • 35 students • 24 exhibitors (representing 18 companies) • 18 people registered to the companion program • 140 people registered to the conference tour (including accompanying people)

4. Total attendances per country

5. Exhibition • 18 companies hired a booth

6. Sponsors • 4 companies only

7. Budget – Expenses

8. Budget – Income

9. Budget Comments • Less exhibitors & sponsors than expected • More early registrations than expected (> 250) • Under-estimation of various expenses (“imported” editors, computing & networking, security, audiovisual) • Currency ratio changed (1$ = 3.5 NIS  1$ = 4 NIS) • Local VAT changed (16%  17%) • Over-attendance of opening reception (double of estimation…) • Supported 35 students (w.r.t to standard ~20)… • … Was possible due to a 42k$ contribution from LINAC10 • IAEC provided a “balancing network” to the conference… • … Overall balance = 0

10. For IOC meeting in IPAC 2013 Dan Berkovits, LINAC12 SPC Chair, Soreq NRC Scientific Program 26th Linear Accelerator ConferenceSep 9 - 14, 2012, Tel Aviv, Israel

11. Scientific Program Committee • First meeting, CERN, 19-20/1/2012, 28 members • “To select the best/appropriate recommended titles/abstracts/speakers from the given list in order to build an attractive program for LINAC12” • Second meeting, CERN, 29/5/12, 11 members • “To select the best/appropriate abstracts, from a given list, for short (5 min) oral presentation, in order to build an attractive program for LINAC12”

12. Topical balance of invited talks LINAC04 Electron, Hadron, Other = 330, 360, 430 min LINAC06 Electron, Hadron, Tech, Extreme = 350, 260, 270, 270 min LINAC08 Electron, Proton/Ion, Tech, Extreme = 290, 440, 170, 200 min LINAC10 Electron, Proton/Ion, Tech, Extreme = 260, 380, 300, 170 min LINAC12 goal Proportion reflects the recommendation list but not far from LINAC10 Electron, Proton/Ion, Tech, Extreme = 280, 350, 250, 220 min

13. 30 minute vs. 20 minute talks LINAC04 23x20 min + 22x30 min = 1120 minutes LINAC06 23x20 min + 23x30 min = 1150 minutes LINAC08 32x20 min + 17x30 min = 1150 minutes LINAC10 30x20 min + 17x30 min = 1110 minutes LINAC12 33x20 min + 16x30 min = 1140 minutes

14. Accepted papers main class

15. Accepted papers regional balance

16. Contribution Counts by Lab – Top 20

17. From the Editor’s Table The LINAC 12 editorial team • Mick Draper (Editor in Chief) – CERN • John Poole – ex CERN (v. experienced editor and SPMS expert) • Leif Liljeby – Stockholm Univ. (v. experienced editor) • Christian Carli – CERN • SergiuLupu (from the Hebrew University of Jerusalem) – new to SPMS • Tamar Goldin (Ortra) – interface to public, some SPMS too. Mick: “Editing effort for this conference was just about right” Breaking News – LINAC12 Proceedings are online in the JACOW website! http://accelconf.web.cern.ch/AccelConf/LINAC2012/index.htm ISBN: 978-3-95450-135-9

18. New session numbering concept Posters of students that were presented in the Student Poster Session received the numbering SUPBXXX (in addition to their standard poster session numbering) Posters that were granted a 5-minute oral presentation received the numbering YYPLBXXX (in addition to their standard poster session numbering) In Conference Guide and Online Proceedings, abstracts of above posters appear twice, both in special and regular session… ... A headache for the Editors but better service to the delegates (we hope) As part of above change, opted for a A4 Conference Guide with all abstracts, including posters

19. Proceedings - Invited Talks • Invited talks 49 [47 in linac10] • Paper submitted 39 (80%) [90% in linac10] • No paper submitted 10 • Recent Achievements on Laser Plasma Accelerators • Status of Fermilab Project X • Review of FEL Projects • Synchronization of Accelerator Sub-systems with Ultimate Precision • Advances in Photonic and Metamaterial RF structures • First Electron Beam Operation of the LANL NCRF Photoinjector • Electron Beam Current-profile Shaping via Transverse-to-longitudinal Phase-space Exchange • High-Field Short-Period Microwave Undulators • Emittance-partitioning Strategies for Future Accelerator Applications • Commissioning and Operation of the Californium Rare Ion Breeder Upgrade at ATLAS • 2 invited speakers submitted papers after end of the conference • All, but one, published their presentation slides in the proceedings • 7 missing papers are from NA 3 are from EUR

20. Proceedings - Posters • Abstracts submitted: 281 [305 in LINAC10] • Both poster and paper presented 262 (93.2%) [94.4% in LINAC10] • Students posters • Abstracts submitted 39 • Students supported 35 • Posters presented 35 (100%) • Papers submitted 30 (85.7%) • Students’ support required poster presentation but it was not clear to the students that the paper is part of the deal too!

21. Proceedings - Presentation Slides • Invited talks 49 • Slides published in proceedings 44 (90%) [69% in LINAC10] • 5 min oral presentation 33 • Slides published in proceedings 27 (82%)