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University of Maryland Baltimore Space Survey

University of Maryland Baltimore Space Survey. February 12, 2004. Overview. Office of Capital Budget and Planning has assumed responsibility for Space Survey as well as space inventory Space inventory

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University of Maryland Baltimore Space Survey

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  1. University of Maryland BaltimoreSpace Survey February 12, 2004

  2. Overview • Office of Capital Budget and Planning has assumed responsibility for Space Survey as well as space inventory • Space inventory • Includes building and room specific data such as GSF, NASF, HEGIS codes, school/department/unit assignment, room numbers, etc. • All UMB buildings have been surveyed during past year • HEGIS codes updated • Floor plans updated • Room numbers corrected • NASF and GSF for rooms and buildings have been reconciled with floor plans

  3. Overview continued • Next steps • Updating room occupants and departmental assignments through SOM space inventory • Develop a space inventory system that: • is web accessible • links database to floor plans • is able to address queries • includes data elements that are useful to schools and units • provides key summary information • easy to use • is accurate

  4. Space Room Survey • Primarily a financial application • Focuses on buildings and rooms used for research, although all rooms are surveyed • Goal is to maximize the amount of space assigned to sponsored research activities • Increases the total UMB space-related support costs allocated to sponsored activities in the Facilities & Cost Proposal submitted to federal government • Maximized research space will maximize indirect cost revenues recovered through F & A cost rate

  5. Space Room Surveycontinued • Web based and streamlined • Fewer A-21 codes • Comment section permits users to highlight specific issues relating to a room • For School of Medicine, principal investigator names and occupying departments have been included • Completed room surveys can be printed • Rooms can be prorated between departments

  6. Space Room Surveycontinued • Uses the Space Inventory System as its base • Room number, NASF, HEGIS codes, school and department assignments • Includes expanded set of data elements for research rooms: • A-21 Activity percentages for rooms • FAS Account numbers for sponsored projects worked on in the rooms • Specific occupant data for persons assigned to the rooms • Name • Employee ID # • Employee type (faculty, graduate student, fellow, technician, other)

  7. Space Room Surveycontinued • All rooms assigned to/used by UMB Schools must be surveyed and should have a survey form • UMB buildings • Medical Biotechnology Building • Maryland Psychiatric Research Center (MPRC) • UMMC buildings • Leased space

  8. Space Room Survey Timeline • February, 2004- Field test of the survey by 1 basic science and 1 clinical department. • March, 2004- Training sessions for designated preparers of the surveys preparers scheduled for mid-March. • March 22, 2004- Distribution of electronic space room surveys. • April 16, 2004- Final due date for the surveys

  9. Contacts • William Gray, Manager/Space Administrator Capital Budget and Planning E-Mail: bgray@admin1.umaryland.edu Telephone: 410.706.8201 • Angela Fowler-Young, Director Capital Budget and Planning E-Mail: ayoung@admin1.umaryland.edu Telephone: 410.706.7830

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