Excess Cost Calculation 12-13

Excess Cost Calculation 12-13 Data Collection Details Steve Smith - ODE

Session Objectives • Understand the Excess Cost requirement in IDEA • Understand the difference between Excess Cost and Maintenance of Effort (MOE) • Ability to submit the Excess Cost calculation via the ODE District Website Steve Smith - ODE

Excess Cost • Definition • Difference from Maintenance of Effort (MOE) • Data Collection Steve Smith - ODE

Excess Cost - Definition • Sec. 300.16 Excess costs. • Excess costs means those costs that are in excess of the average annual per-student expenditure in an LEA during the preceding school year for an elementary school or secondary school student, as may be appropriate, and that must be computed after deducting . . . • (Authority: 20 U.S.C. 1401(8)) Steve Smith - ODE

Excess Cost v. MOE • Spending on SpEd students compared to non-SpEd students • By grade range • Expenditures compared in same year • http://www.ode.state.or.us/search/page/?=371 • Spending only on SpEd students • At district level • Expenditures compared to prior year • http://www.ode.state.or.us/search/page/?=3069 Excess Cost MOE Steve Smith - ODE

Excess Cost Data Collection • Excess Cost Template • Excess Cost Q&A • Special Education Child Count for Excess Cost Calculationshttp://www.ode.state.or.us/search/page/?=371 • Collection Window: January 24 through March 11, 2013 Steve Smith - ODE

Special Education Funding Webpage • http://www.ode.state.or.us/search/page/?=894 • Fiscal Calendar 2012-13 • Special Education Finance Q&A Steve Smith - ODE

Major Changes Since Last Year • Based on clarification from the Office of Special Education Programs (OSEP), the child count (SECC) data is from 2012-13. All other data is from 2011-12. • Revised Wording on ODE Final Submission Tab of the Excel Template and the Web Submission screen so that they would be more clear and match each other. • Audit Year: 2011-12 • Current Academic Year: 2012-13 Steve Smith - ODE

IDEA Excess Cost Calculator 12-13 Data Collection Data Source: 2012-13 Excess Cost Template(Excel) Tab: 4. ODE Final Submission Steve Smith - ODE

To Access the IDEA Excess Cost Calculator 12-13 1) Log on to the district website at https://district.ode.state.or.us 2) Select Consolidated Collections 3) Click on Institution Collections► IDEA Excess Cost Calculation 12-13 ► Submission / Maintenance Steve Smith - ODE

Warning… • The web submission form is differentfrom the 2012-13 Excess Cost Template. • When you are entering the numbers from the “ODE Final Submission” tab, you will only enter the “Total Expenditures less Capital Outlay & Debt in Audit Year” once. • The second occurrence of that line item is on row 22 (elementary) or 58 (secondary) and is left out of the web submission. Steve Smith - ODE

Excess Cost Web Submission Screen Once data is entered click Save. Only “error free” records will be saved. Steve Smith - ODE

Excess Cost Calculation Errors Error value, field, and descriptions provide information for correcting record. Error comments are provided next to each line in error. Steve Smith - ODE

Excess Cost Calculation Errors Once lines are corrected click Save to update record. To add another record, click the green plus mark to access a new submission screen. Steve Smith - ODE

Excess Cost Web Submission Once all entries are complete, go to the Status Tracking screen and click on the black arrow to the left of the IDEA Excess Cost Calculation 12-13 line. A verification window will open directly beneath the collection line. Click on the Verify Submission button to complete the submission process. Steve Smith - ODE

Excess Cost Web Submission You will receive a “Verification record inserted.” message and the submitters name and date verified will be inserted on the collection line. Steve Smith - ODE

Questions? Steve Smith - ODE

Contacts • Steve Smith: steve.w.smith@state.or.us or 503.947.5711 • Carol Stoddard: carol.stoddard@state.or.us or 503.947.5879 Steve Smith - ODE

Excess Cost Calculation 12-13