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Enrolling in Benefits with HCM/UltiPro - Simple Guide for Hassle-Free Enrollment

Learn the simple steps to enroll in benefits using HCM/UltiPro system efficiently and accurately. Ensure your personal information is correct, make your benefit elections, add dependents and beneficiaries, confirm your selections, and submit required documentation easily! Get valuable tips for a smooth benefits enrollment process.

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Enrolling in Benefits with HCM/UltiPro - Simple Guide for Hassle-Free Enrollment

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  1. Using HCM/UltiPro to Enroll Benefits

  2. Logging into HCM/UltiPro Internet Explorer is the preferred browser for HCM/UltiPro To access HCM/UlitPro, navigate to this location: https://hr.uicalaska.com . After you login, do NOT save https://n22.ultipro.comas a favorite/shortcut or you will experience login issues. Instead, save https://hr.uicalaska.comas a favorite/shortcut. If you are asked for login info, use the following: Username: your email address Password: your password you used when you set‐up your email address If you are on government network, your username is: UIC\firstname.lastname If you encounter problems, try the following steps: 1. Turn off pop up blocker (Open Internet Explorer and select Tools > Pop‐up Blocker > Pop‐up Blocker Settings) 2. If you still have issues submit a HelpDesk ticket for assistance helpdesk@uicalaska.com

  3. Verifying your Information • Great you’re in the system! Now what? • Next, you’ll want to take a moment to ensure your personal information is correct before starting your enrollment. • Under Myself > Personal > Name, Address and Telephone • Please report any incorrect information to your Human Resources Department

  4. Benefits Enrollment • Now you’re ready to start your benefits enrollment. • Select Menu > Myself > then Life Events > then New Hire Enrollment • The pages have been configured based upon the benefits you’re eligible to participate in. • Take a moment to read each page carefully before making any benefit elections. • Once you’ve made your elections, hit the next button. • You can always go back, by hitting the “Back” button

  5. Adding Dependents and Beneficiaries • Make sure to update your dependents! • Hit the green “Add” button. This will bring up a new window. • Fill in the necessary information. Remember to hit “Save” • Complete a new form for each dependent you wish to add or update

  6. Making your Elections • You’ll now have the option of enrolling in a variety of benefits for the current plan year • Some of the benefits you can decline, such as medical*, dental, vision, FSA • Other benefits are automatic, such as group term life, long and short term disability • Make sure to add beneficiary information * Service Contract Act employees will be defaulted into employee only coverage on the high deductible plan, unless a waiver form is submitted

  7. Confirming Your Elections • Once you’ve made all of your elections, you’ll come to a confirmation page. • Make sure to take your time when reviewing your elections. • If anything looks incorrect, go back to that page and make the necessary updates

  8. Hitting Submit • The last and most important step is to click submit. • This will complete your enrollment session, however you may need to submit additional documentation

  9. Uploading Documents • During the enrollment session, you might read that supporting documentation will be required to complete your enrollment. • Also, different benefits will include supplemental forms that may need to be completed. • If you enroll in voluntary life coverage over the guarantee issue amount, a form will need to be filled out to complete the process. • SCA employees who opt out of UIC’s medical plan will need to submit a signed copy of the SCA waiver along with copies of other coverage.

  10. Uploading Documents • Once you obtain the necessary information, the next step is to upload the document. • Under Myself, select Documents, then the green “Add” button • Remember to hit Save! • Complete this step for each document you have to submit

  11. HR Review • Once you submit your benefits enrollment, your HR department will review all information and supporting documents that have been submitted • Your HR department will reach out to you with any questions or if any information is missing

  12. Getting Help It’s important to remember that help is here! • UltiPro Quick Tours • Available throughout the HCM/Ultipro site are different quick tours. • IT Help Desk - helpdesk@uicalaska.com • Reach out to them if you have any trouble within the system • Your HR department • Reach out to them regarding any benefits questions, supporting documents questions or for general help

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