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Integrated Technology Services

U.S Intro to GSA's Governmentwide Acquisition Contracts (GWACs) - How and When to Include GWACs in Your IT Acquisition Process Herman Lyons Business Development Specialist Integrated Technology Services May 10, 2011. Integrated Technology Services. Mission

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Integrated Technology Services

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  1. U.SIntro to GSA's Governmentwide Acquisition Contracts (GWACs) - How and When to Include GWACs in Your IT Acquisition ProcessHerman LyonsBusiness Development SpecialistIntegrated Technology ServicesMay 10, 2011

  2. Integrated Technology Services Mission • Excel at providing customers easy access to IT solutions through quality industry partners to fulfill government mission requirements Value • To reduce acquisition time, cost, and risk,allowing our customers to focus on their mission Vision • Our aim is Great Government through Technology

  3. ITS provides integrated solutions and a full spectrum of IT products and services Communications, Networks & Services Data Centers & Storage Software & Applications Products and Services Computer Systems & Hardware Professional IT Services Satellite Services Internet Services Integrated Solutions

  4. ITS delivers products and services through four main programs ITS Governmentwide Acquisition Contracts Comprehensive and flexible contracts that provide virtually any IT services IT Schedule 70 Strategic Solutions Network Services Fair and reasonable prices for IT products and services Good for Government Programs Your one-stop shop for telecommunications solutions Assisted Acquisition Services ITS helps government execute its core mission by making IT acquisitions: Easier, Faster, Better, Cheaper, Greener, and More Secure

  5. What is a GWAC? A Governmentwide Acquisition Contract is defined as a task or delivery order contract for information technology. • Contracts established by one agency for governmentwide use • Operated by an Executive Agency designated by the OMB • Pursuant to Section 5112(e) of the Clinger-Cohen Act

  6. Integrated technology solutions Awarded under FAR 15 – Contracting by Negotiation Base contract period with options One solicitation per GWAC -- may provide for “onramp” at option period if in best interest of the government Pre-qualified pool of contractors GSA establishes labor categories- (offerors propose based on uniform set of definitions) Ceiling rates may be negotiated GWAC Features – Contract Level

  7. Orders subject to Fair Opportunity competition under FAR 16.505, Indefinite Delivery Contracts - Ordering Fixed Price (all types), Cost Reimbursement, Time and Material, Labor Hour task orders may be awarded (depending on the GWAC) Limited protestability of task orders in accordance with FAR 16.505(a)(9) and NDAA 2008 Meets competition requirements through Fair Opportunity GWAC Features – Order Level

  8. GWAC Center Responsibilities • Develop, award and administer contracts • Educate and train contractors and federal buyers on the proper use of GWACs • Issue Delegations of Procurement Authority • Review Statements of Work (SOW) and task orders for scope compliance (pre-award and post-award) • Capabilities Research Request

  9. GWAC Center Responsibilities • Ensure that Fair Opportunity is applied IAW FAR 16.505 • Provide guidance on contract terms and conditions throughout task order life cycle • Survey customers for contractor performance data for each task • Develop business cases for new GWACs

  10. Configuration/Data Management Anti-virus Support Services Enterprise Framework I-Web Technical Services & Support e-Business Support Services Maintenance & Support for AIX IBM OS Security Assessment e-Authentication Enablement & IT Support Program Management Support Services OMB Exhibit 300 & Project Management Support Wi-Fi Location Based Infrastructure Example Projects

  11. Accessing the GWACs Delegation of Procurement Authority • GWAC office provides training and issues Delegation of Authority • Agency contracting shop conducts acquisition and task order administration • Fee of 0.75% included in contractor labor rates Interagency assisting entities • Third-party conducts acquisition • Fees negotiated between customer agency and assisted services organization

  12. Receive Training to use GWAC and Obtain Delegation of Procurement Authority Develop Acquisition Strategy Define Requirements Issue RFP to All/ Functional Area (E-Buy/RFP To All) Issue task order Send copy of order and SOW to GWAC Center Contract Holders Compete Receive Proposals Evaluate Proposals Order Close out Final Past Performance Evaluation Contractor Performs Ordering Process

  13. Exceptions to Fair Opportunity FAR 16.505(b)(2) exceptions to fair opportunity competition apply: (i) The agency need for the supplies or services are so urgent that providing fair opportunity would result in unacceptable delays; (ii) Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized; (iii) The order must be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order; or (iv) It is necessary to place an order to satisfy a minimum guarantee. (DFARS allows an additional exception at 216.505-70 (b) for a statute that requires purchase from a specified source.)

  14. Things to Keep in Mind • Blanket Purchase Agreements (BPAs) and verbal orders are not authorized • Leasing and renting by the government is not allowed • Ensure all orders result in an IT solutions outcome • Basic task and any modifications must stay within scope • Ensure FPDS-NG reporting is completed • Remember to send copy of order award to the GWAC Center

  15. What’s New and Different! • The American Recovery and Reinvestment Act • Capability Statement Requests • Scope Review Process • Website Demo • E-tools Updates

  16. American Recovery and Reinvestment Act (ARRA) • GWAC contracts have been Modified • Efficient Method to obligate ARRA funds for IT Projects • Support the use of Fixed Price contracts and competitive procedures • GWACs provide contracting officers an optimal solution to meet mission needs

  17. Capability Statement Requests • Market Research – Information and Planning Purposes • Determine if GWAC is a Good fit for Requirements • Should not be used for Down Selection • Specimen CSR Available upon Request • Assistance Provided by GWAC center

  18. Scope Review Process • GSA’s GWAC Centers offer a no-cost advanced scope review • Assists with determining compatibility with the contract • Assists with risk mitigation • Request Form Available on the GSA GWAC website

  19. GWACs

  20. Small Business GWACs 8(a) STARS • 193 Industry Partners • Contract period 2004-2009, with one, 2-year option period • Directed orders allowed up to $4.0 million • Fair opportunity must be used in orders in excess of $4.0 million VETS • 43 Industry Partners • Contract period 2007-2012, with one, 5-year option period • Fair Opportunity must be provided unless exception applies COMMITS NG • 40 Industry Partners • Transferred from Dept. of Commerce in March 2008 • Contract order period expires July 20, 2011 • Fair Opportunity must be provided unless exception applies Alliant SB • 73 Industry Partners • Contract period 2009-2014, with one, 5-year option • Fair Opportunity must be provided unless exception applies

  21. Small Business GWACs 8(a) STARS • 8 Functional Areas • Multiple contract awards in each FA • Task orders worth $3.3B (As of April 25, 2011) • Top 3 customers: DoD, Army, Justice VETS • 2 Functional Areas • Multiple awards in each FA • Task orders worth $795M (As of April 25, 2011) • Top 3 customers: DoD, USDA, VA COMMITS NG • 3 Tiers, with Multiple awards in each Tier • Tier selection for Fair Opportunity based on task order life cycle value • Task orders worth $83M (As of April 25, 2011) • All contract types available Alliant SB • Aligned with FEA and DoDEA • All contract types available • Task orders worth $224M (As of April 25, 2011) • Over 1,400 people trained on proper use and 450+ Delegated

  22. Coming Soon- 8(a) STARS II • Anticipated award date – 2nd Qtr. Of 2011 • Features include: • $10 Billion program ceiling • A five-year base with one five-year option • Directed orders allowed up to $4.0 Million • Maintains current 8(a) STARS benefits • Includes an additional tier of contractors that have: • CMMI Level II + Certification, and/or • ISO 9001:2000/2008 + Certification • Personalized training available post-award • Website: www.gsa.gov/8astars2

  23. Enterprise GWAC - Alliant • Contract period – 2009-2014 with one, 5-year option • Features • $50B Ceiling • Aligned with Federal Enterprise Architecture and Department of Defense Enterprise Architecture • Cost Reimbursement Contracting Allowed • 59 Industry Partners

  24. Website Demo

  25. GSA E-ToolsResources for Customers and Contractors • The Center for Acquisition Excellence –http://www.gsa.gov/cae • eBuy – http://www.gsa.gov/ebuy • eLibrary - http://www.gsa.gov/elibrary • IT Solutions Shop (ITSS) - http://www.gsa.gov/itss • GWAC Management Module (GMM)

  26. Value to the Customer • Solutions-based contracts for information technology services and related products • Shortened procurement lead time • Highly qualified contractors for award of task orders • Paths to achieve socioeconomic goals • Limited Protestability-FAR 16.505 and NDAA 2008 • Supports competition through fair opportunity process • Flexibility of contract types

  27. In Summary • Streamlined acquisitions for Recovery Act task orders • Data needed to make business strategy decisions • Timely delivery of specialized requirements • Socioeconomic credit • Options and assistance when choosing contract best suited for your requirements and goals • Assistance by responsive, knowledgeable GSA staff at no additional charge

  28. Thank you for your interest and participation! Small Business GWAC Center Client Support: (877) 327-8732 Email: sbgwac@gsa.gov www.gsa.gov/sbgwac 8(a) STARS 8(a) STARS II VETS COMMITS NG Alliant SB Alliant Enterprise GWAC Center (West) Client Support: (877) 534-2208 Email: alliant@gsa.gov www.gsa.gov/egc

  29. Questions?

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