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Project Briefing

Project Briefing. Agenda. Managing Risks Controlling Changes Ensuring Quality Summary Questions. Business Case Stakeholder Engagement Scope Schedule Status. 1. Business Case. New system for managing GAZCars conversions Fully specified in 15 weeks

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Project Briefing

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  1. Project Briefing

  2. Agenda Managing Risks Controlling Changes Ensuring Quality Summary Questions • Business Case • Stakeholder Engagement • Scope • Schedule • Status

  3. 1. Business Case • New system for managing GAZCars conversions • Fully specified in 15 weeks • Cost of inaction is much higher than action • Existing system is unreliable • Instil customer confidence (conversion choices) • Contact with existing customers simplified

  4. 2. Stakeholder Engagement • Stakeholders identified via GAZCars Industry Briefing Paper and liaising with client representatives • Online forums • Stakeholders documented in Project Management Plan • Stakeholder engagement outlined in Communications Plan

  5. 3a. Scope IN SCOPE • Database design • Decision support system OUT OF SCOPE • Online booking system

  6. 3b. Scope (deliverables) IN SCOPE • Complete project document suite • Project planning documentation • Requirements analysis documentation • Design documentation OUT OF SCOPE • Working prototype

  7. 4a. Schedule • Four phases • Project Planning • Requirements Analysis • Design • Project Closure

  8. 4b. Schedule(link)

  9. Complete In Progress 5. Status Overdue

  10. 6a. Managing Risks

  11. 6b. Key Project Risks • Team members with limited time and availability • Loss of team members • Unclear requirements • Uncertainty over responsibilities

  12. 6c. Risk Register(link)

  13. 7a. Controlling changes

  14. 7b. Controlling changes Complete Promised Deliverables On-Time Risk Mitigation Measure Possible Project Failure Reduction in Project Scope Adapt to Lost Team Member

  15. 8. Ensuring Quality Quality Reviews Product Descriptions Deliverable Quality Assurance Checklists Agreed with client Product Descriptions Deliverable Quality Assurance Checklists Final team review Sign-off by client

  16. 9. Summary Issues: • Existing database is a mess • GAZCars’ business is expanding • Require increased functionality and reliability Solution : PG Project Maniacs GAZCars EMS 2.0 17

  17. References Duncan, WR 1996, A Guide to the Project Management Body of Knowledge, Project Management Institute, Sylva, North Carolina Object Management Group 2009, Unified Modelling Language Infrastructure Version 2.2 Standards Australia 2004, AS/NZS 4360:2004 Risk Management Stumpf, R and Teague, L 2005, Object-Oriented Systems Analysis and Design with UML, Pearson, New Jersey 18

  18. 10. Questions...

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