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What is the

What is the. How Will it Help Me Do My Job ?. Office of Environmental Management Enterprise Requirements System (EMERS)?. Translate requirements (Federal regulations, Orders, EM policies, Federal, state, and local laws) into procedures that are current, accurate, and relevant.

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What is the

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  1. What is the How Will it Help Me Do My Job? Office of Environmental Management Enterprise Requirements System (EMERS)?

  2. Translate requirements (Federal regulations, Orders, EM policies, Federal, state, and local laws) into procedures that are current, accurate, and relevant What Will EMERS Do? • Provide an electronic delivery system for procedures and their supporting requirements • Establish accountability and control

  3. Identifies procedures and who uses them How Will EMERS Help Us? • Defines procedures from a user perspective • Documents what we do, how we do it, and why • Integrates support functions with mission elements • Automates work tasks where appropriate • Creates internal accountability

  4. Provides simple and easy steps within procedures to execute work How WillEMERSHelp Me Do My Job? • Ensures everything you need to perform a task is found in one place • Shows how requirements flow-down to the working level • Contains a directory of Subject Matter Experts

  5. How Is EMERSStructured? Work procedures are defined using requirements documents Requirements are owned by Management Systems Subject Areas contain specific work procedures Management Systems are broken down into Subject Areas

  6. Define EM’s highest level operating and business processes Collectively describe how EM operates Translate external requirements into the information staff need to do their work Identify interdependencies between functions Reflect functional versus organizational alignment Define roles, responsibilities, accountabilities, and authorities (R2A2s) of HQ and Field, as they pertain to the Management System Management Systems…

  7. EM Management Systems • Budget and Financial Management •  Communications and Public Affairs •  Environment, Safety, and Health •  Facilities and Infrastructure •  Financial Assistance •  Human Resources Services • Information Technology • Legal Services •  Contract and Acquisition Management •  Personal Property Management •  Project Management •  Quality Assurance and Oversight •  Real Property Management •  Records Management •  Requirements Management •  Safeguards, Security, and Emergency Management

  8. Describe a work process that applies to a broad group of employees across EM Implement requirements related to that process Contain a collection of step-by-step work procedures to execute work Provide direct links to existing systems used in performing work Subject Areas…

  9. Roles– Functions individuals perform Responsibilities– Obligations to ensure initiation, implementation, and/or completion of an activity Accountabilities– Defines to whom you are accountable for fulfilling a responsibility Authorities– Decision-making powers and controls What areR2A2s?

  10. Management System Owners/POCs Process Experts Requirement Experts Business Process Improvement team members Users Who areEMERSParticipants?

  11. Engage users in development of procedures Define Subject Areas and procedures based on requirements Present improved business processes/procedures to EM for approval Authorize deployment of procedures in EMERS Maintain their Management System Monitor and reinforce use of procedures Management System Owners…

  12. Provide technical expertise Analyze and interpret requirements documents Draft any needed initial procedural flow diagrams based on requirements Participate on process improvement teams Resolve comments Maintain procedures and/or advise on requirements Subject Matter Experts…for Requirements and/or Process

  13. Volunteer for process improvement teams Review procedures Follow appropriate procedures Recommend changes needed Provide feedback Users…

  14. Process ImprovementTeams are formed to develop procedures With EM approval, existing procedures that meet the needs of EM are made available online How do Proceduresget intoEMERS?

  15. Organizations recommend representatives to participate on process improvement teams Process improvement teams analyze requirements to define the Subject Area scope and specific work procedures Process improvement teams develop implementing procedures through facilitated process improvement sessions How areProceduresDeveloped?

  16. Emails will be issued by EMERS Operations when new Subject Areas are available or when procedures are changed From: EMERS Operations Sent: January 3, 2011 5:08 PM Subject: New Subject Area on EMERS: Critical Decision Management The Critical Decision Management Subject Area is now available on EMERS. This Subject Area provides the steps for completing Critical Decisions for both Major Systems Projects and non-Major Systems Projects. The document can be viewed from this hyperlink: http://EMERS.... This is a demonstration – not approved guidance

  17. Potential EMERS Subject Area:Safeguards and Security Oversight Activities Who can help if you have questions? When was this Subject Area Effective? This is a demonstration – not approved guidance

  18. Potential EMERS Subject Area:Safeguards and Security Oversight Activities Access the procedure by clicking on the link: Procedure Content summarizes the Subject Area procedure This is a demonstration – not approved guidance

  19. Potential EMERS Subject Area:Safeguards and Security Oversight Activities Access relateddocuments or forms in Section 3.0 of the Subject Area This is a demonstration – not approved guidance

  20. Potential EMERS Subject Area:Safeguards and Security Oversight Activities Requirement listing in subject area is database-driven: changes in the requirement trigger review of procedures.

  21. Potential EMERS Subject Area:Safeguards and Security Oversight Activities Reference list in subject areas -- with embedded links -- provides centralized source of information

  22. Your Point of Contact* EMERShome page* Emails from Team Lead (Celinda Crawford) Staff meetings Special EMERS internal communications (e.g., content lead communications) How will I be informed ofEMERSactivities? *See last slide for link

  23. Contacts: Celinda Crawford (EMERS IPT Lead) Celinda.Crawford@em.doe.gov Tim Harms (EMERS Project Manager) Timothy.Harms@em.doe.gov See the prototype web page at http://www.longislandscience.com/EMERS for info and Contact List Comments or Questions?

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