2019 Civil Rights Data Collection (CRDC) Submissions Training

1. 2019 Civil Rights Data Collection (CRDC) Submissions Training

2. Training Content CRDC Purpose Timeline File Submissions Resolving Errors Data Review and Sign Off

3. Civil Rights Data Collection (CRDC) Background

4. Purpose of CRDC • Obtain data on key education and civil rights issues in our nation's public schools • The data collected by the CRDC plays a pivotal role in assisting policymakers, researchers, and others in the education community The CRDC is a mandatory data collection, authorized under the following statutes and regulations: • Title VI of the Civil Rights Act of 1964, • Title IX of the Education Amendments of 1972, • Section 504 of the Rehabilitation Act of 1973, and • The Department of Education Organization Act (20 U.S.C. § 3413). The regulations implementing these provisions can be found at 34 CFR 100.6(b); 34 CFR 106.71; and 34 CFR 104.61.

5. Structure of the CRDC • CRDC data are based on two points in time: • Enrollment/placement data as of Count Day • Cumulative data for the entire school year • CRDC data are based on two levels of data: • LEA (CSI) data • School level data NOTE: The data being collected in Spring 2019 are from the 2017-2018 school year. NOTE: Most of the data is pre-populated by CDE (and additional fields are pre-populated by CSI)

6. Timeline

7. CRDC Timeline • 2/8: Collection system opens for Colorado • 3/20: Have 100% of Fields Completed (schools must submit data for all applicable fields by this date) • 4/12: CRDC Errors Resolved • 4/19: CRDC Signed Certifications Due It is strongly encouraged that schools begin reaching out/collecting the necessary data as soon as possible to ensure adequate time to review data for accuracy prior to the certification deadline.

8. CRDC Timeline with Optional Progress Checks • 2/8: Collection system opens for Colorado 2/20: • Log in to the online system to confirm you have access to your school • Look over the data that is missing from each module (and existing errors within each module) and connect with appropriate school staff so they can get you the information • Let your school’s HR/Finance staff know what data you will need from 2017-18 to complete the Expenditure (this one may take time!), School & School Support Staff, & School Security Staff modules. 3/1: Complete Single-Sex Interscholastic Sports, Justice Facilities, Internet Access Modules, which should be fairly quick to complete. Resolve any errors as they pop up. 3/15: Go through any other modules that aren’t 100% complete to complete them. Work on resolving existing errors. • 3/20: Have 100% of Fields Completed (schools must submit data for all applicable fields by this date) • 3/22: Continue to resolve any remaining errors • 4/12: CRDC Errors Resolved • 4/19: CRDC Signed Certifications Due It is strongly encouraged that schools begin reaching out/collecting the necessary data as soon as possible to ensure adequate time to review data for accuracy prior to the certification deadline.

9. Data Reporting Process

10. The Data Submissions Process Repeat steps 1-3 until data is complete and accurate!

11. Collect Data

12. CRDC Data • Of the 1645 data fields, 97% have been pre-populated by CDE/CSI • Remaining fields • Include questions with skip logic • Require info about: • Participation in credit recovery programs (1) • Single sex academic courses/athletics (18) • AP course self-selection (1) • Staff information (FTE, expenditures, absenteeism) (12) • Behavior (1) • Justice facilities (8) • Internet access (5) • Any Existing Errors from pre-populated data !

13. Helpful Resources 2017-18 CRDC School Form Worksheet 2017-18 Civil Rights Data Collection – School Form Share [the applicable parts of] this worksheet with school staff to fill in to streamline your data entry process.

14. Helpful Resources Data Tip: School Expenditures Data Tip: Single-Sex Interscholastic Athletics Share this with your HR/Finance staff who will be compiling information for the Expenditures module

15. Enter Data in the Online System

16. Verify/Create Your CRDC Account • You should have received an email from CRDC. • Click the “Account Confirmation Link” to verify your account. • If you did NOT receive the email, contact Janet Dinnen at janetdinnen@csi.state.co.us

17. Accessing the CRDC Data Entry Module • https://surveys.nces.ed.gov/CRDC • Log in by filling out your username (email address) and password (which you created during the verification process).

18. Resolve Errors

19. Warnings vs. Errors • Similar to Data Pipeline: • Errors must be satisfactorily addressed by updating your data (or providing an explanation in rare circumstances) • Warningsshould be carefully reviewed to ensure your submission accurately reflects your school’s data

20. Data Review

21. Tips for Ensuring Accuracy • Review Tips for Reviewing the Data resource Are there big changes in the counts from the previous submission? If yes, can you explain why the data would be different?

22. Summary Certification Signed Certifications are Due April 19th

23. Questions? Email Submissions_CSI@csi.state.co.us