ISO/IEC JTC 1 Special Working Group on Accessibility (SWG-A ) JTC 1 SWG-A N 140 2006-03-18

1. ISO/IEC JTC 1 Special Working Group on Accessibility (SWG-A) JTC 1 SWG-A N 140 2006-03-18 DocumentType: SWG-A Meeting Document Title: Task Group 2/Break Out 1 Report and Recommendations at the March 2006 JTC 1/SWG-A Meeting Source: Task Group 2 , Break Out 1 Leader Requested For use at the March 2006 SWG-A meeting.Action: JTC 1 SWG on Accessibility SecretariatITI/INCITS1250 Eye Street NW, Suite 200, Washington, DC 20005jgarner@itic.org

2. Tasks for Break-out Group 1 • Update/comment on N119 • Provide strategy for motivating SDOs • Spectrum of requests • How to educate SDOs to do gap analysis • Project Plan

3. Strategy for motivating SDOs • Provide short presentation • Experience of Canadian Standards association in work on “Design for Aging” was this presentation format to a wide number of groups worked well and stimulated thought/awareness and response • SWG-A members can take it to groups they are active in • SWG-A general missionaries can take message to other groups • do not need technical knowledge of the group presenting to in order to give them the concept of the work

4. Recommendations - 1 • Set up AHG Outreach to coordinate presentations • Finalise presentation (see below) • Produce matrix of committees SWG members are involved with and to whom they can take presentation (and when) (would hope they can be persuasive about value of responding positively….) • Find “missionary” volunteers to give presentation to groups where no SWG-A members involved • Collate feedback when response re inventory(if any) likely, whether group will do gap analysis themselves • Provide link to email support required for doing gap analysis

5. Recommendations - 2 • Timescale needs review • what are we committed to providing by October • SWG may want to prioritise standards on which gap analysis performed after Oct 06 • AHG Outreach may want to prioritise the talking to SDOs to match these priorities ie present first to SDOs in priority domains

6. Recommendations -3 • Set up Gap Analysis AHG • to educate contributors on methodology • to refine methodology after SDO feedback • to collate data provided • to review inputs to date, groups may consider already provided input • to undertake the analysis or allocate task to SWG-A member with relevant expertise • May want to have access to the text of the standard • (to check consistency of analysis done by other groups, may need to provide more guidance, better definitions to get common understanding) • Need access to text of identified clauses

7. Issues identified • IT or ICT, we think it is ICT we cover • May want to have access to the text of the clauses highlighted in the gap analysis rather than the whole document (as a minimum) • New version of 119 under development and group felt that preparing presentation more valuable • Will need a Gap Analysis AHG (?role) • Need to discuss SWG-A internal communications

8. JTC-1 SWG-A Special Working Group on Accessibility Wide membership open to all Standards Development Organisations, consortia, consumer organisations and user representatives

9. Introduction to the SWG-A • Formed to track all global, regional and national standards related to ICT accessibility by: • gathering user requirements • publishing an inventory of all known accessibility standards efforts • identifying areas/technologies where accessibility issues are not being addressed • providing wide dissemination of SWG materials to all interested parties

10. Benefits of being involved • Ensuring your standards reflect user needs • Assisting in the development of public policy • Ensuring your work is disseminated through the SWG to all the other groups involved • Helping to avoid duplicate work and to identify collaborative opportunities • Helping prioritise work to meet emerging needs

11. What is your reward for working with us • More outreach for your activities • contact with wide variety of bodies (SWG membership) • Better, wider understanding of the accessibility features in your standards • Inclusion in the inventory of standards • Participation in gap analysis • Chance to use methodology (and refine it)

12. Time schedule • Gathering data for the inventory of accessibility standards efforts for Oct 06 • Preliminary GapAnalysis completed Oct 06 (to report to JTC1 plenary) • Significant time to complete GA for all sectors (realistic time) • Priorities SWG-A has identified are: • xxx

13. Input to inventory • One form per standard, can complete electronically, SWG-A will collate the data • Information required • judgement on areas of applicability • applicable domains • geographical applicability • url for the standard • links to/relationship with other standards • status of the standard

14. How to complete the Gap Analysis • Ideally do it within your organisation, you are the experts • Sample Gap Analysis provided to help (and email support available) • Prioritise the assessment of the standards you have identified • Complete the analysis for each, (although even partial analysis is helpful) • Identifying commonality of approach across your standards would be helpful

15. How to help with the Gap Analysis • Send the standards/specifications to an SWG-A TG to do the gap analysis • Indicate any priority if appropriate • (eg the standard nearly finished or legislation about to be enacted) • Check the SWG-A’s analysis, and comment as necessary • Identifying commonality of approach across your standards would be helpful

16. What sort of standards are the SWG-A interested in? • Anything in the IT sector • Computer hardware, software, peripherals, point of sale terminals, ticket machines, banking machines, telephone keypads, access control, security devices, • A general standard with a specific section on IT equipment is still relevant • eg design for aging (Canada)

17. Where to find other resources • SWG-A web site • http://www.jtc1access.org • Web sites regional • Web sites re terminology • Task Group contacts

18. Documents • Highlight key documents and links to them

19. General wrap up slide