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Trns•port Preconstruction Production Experience

Trns•port Preconstruction Production Experience. By: Sarah Collins, LA DOTD. News Alert!. March 2009 Louisiana DOTD Went Into Production with Trns•port Preconstruction! June 2009 Over 40 projects let in Preconstruction! How Did It Happen?. Implementation Team. IT Person. InfoTech.

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Trns•port Preconstruction Production Experience

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  1. Trns•portPreconstructionProduction Experience By: Sarah Collins, LA DOTD

  2. News Alert! March 2009 Louisiana DOTD Went Into Production with Trns•port Preconstruction! June 2009 Over 40 projects let in Preconstruction! How Did It Happen?

  3. Implementation Team

  4. IT Person

  5. InfoTech

  6. Other Team Members

  7. Workshops

  8. Training Classes

  9. Installation Preconstruction Install Day 1 Preconstruction Install Day 3

  10. Implementation From October 2007 to March 2009 the Louisiana DOTD Worked on Implementing • CES – Cost Estimation • BAMS\DSS – Bid Analysis • Preconstruction

  11. Implementation • Did it go as smooth as butter? • Did we have are ups and downs? • Has the work finished?

  12. Major Challenges • Data Conversion & Migration • Master Pay Item File • Training

  13. Data Conversion & Migration • Legacy System: BIDS • What data to convert? • Project Plan: Convert five years of data. • Reality: Converted all projects with 2000 and 2006 Spec Years. • Keeping systems synchronized. • Stimulus Projects

  14. Master Pay Item File • BIDS and Specialty Items • SiteManager Materials • Adjusting to Change • Major Issue • Everyone had their own ideas. • No one wanted to let go of that ability (from Design to Construction) • A consensus was obtained. • 2008 Spec Year was created based off of the 2006 Spec Book

  15. Training • Underestimated • Headquarters (6 main offices) • Districts (9 offices) • Only 5 days of Preconstruction training scheduled • Developed a Strategy

  16. Training Strategy • We identify a “System Expert(s)” from each office. • Formally trained the System Experts • Open the Trns•port Training and Assistance Center • At Headquarters • 5 weeks over 3 month period • Manned by InfoTech • Conducted District “Road Shows”

  17. Snow

  18. Hurricane Gustav

  19. Hurricane Gustav

  20. Remaining Issues • Data Loads • SiteManager • Expedite • BAMS\DSS • The Problem • Carriage Returns\Line Feed • Hybrid Lump Sum • Appears Unit\Lump on BIDX • Confusing to Contractors

  21. Today • September 30, 2009 • 10:00 a.m. • 37 Projects are Scheduled to Be Let in Preconstruction.

  22. The Process

  23. Integration with ERP!

  24. The Future • October 2010: ERP Go-Live • 2010\2011: Electronic Lettings for the Districts • District Lets Project < $500,000 with no Federal money. • 2011\2012: CRLMS

  25. Questions

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