Ohio Housing Advocacy: FY13 & FY14 Continuum of Care Application Training

1. COHHIO is a statewide advocacygroup and service providers networkdedicated to ending homelessness andensuring that all Ohioans have decent,safe, fair, affordable housing, especially those with low-income and special needs.

2. FY13 & FY14 Continuum of Care Application TrainingJonda Clemings, MSEd, LSW

3. GoToWebinar Control Panel

4. FY2013-FY2014 CoC Program Competition NOFA • Published & e-snaps opened – 11.22.13 • One CoC application for FY13 & FY14 • Approximately $1.7 billion is available for FY13 after sequestration adjustments • Inadequate funding available for renewals

5. Deadline • FY2013 Funds deadline is February 3, 2014 at 7:59:59 pm EST • FY2014 Funds deadline will be announced in a subsequent Notice

6. Grant Information • Funding Opportunity Number: FR-5700-N-31B • OMB Approval Number: 2506-0112 • Catalog of Federal Domestic Assistance Number: 14.267

7. OneCPD Ask A Question • www.onecpd.info/ask-a-question

8. Local Competition Deadlines • 24 CFR 578.9 requires CoCs to design, operate, and follow a collaborative process for the development of an application in response to a HUD-issued NOFA.

9. Local Competition Deadlines • Project applications to the CoC no later than 30 days before the application deadline • CoC to notify all applicants no later than 15 days before the deadline of their inclusion or exclusion

10. CoC Transparency • CoC must make its CoC Consolidated Application available to its community for inspection and to notify of its availability

11. Project Listing Forms • New projects created through reallocation, • Renewal, • CoC planning & • UFA costs * Demonstrate need for all ranked PH renewal projects

12. FY 13 Application Requirements • Completed FY13 CoC Registration • Project applications must be reviewed and prioritized for acceptance or rejection • Tier 1 or Tier 2 approach • Tier 1 prioritized for funding – higher scoring CoCs may be awarded funding for Tier 2 depending on available funds

13. Tiers • Tiers are financial threshold • Tier 1 is equal to the CoC’s FY13 Annual Renewal Demand (ARD), less 5% • Tier 2 is the amount remaining in FY 2013 ARD plus the approved amounts for CoC planning and UFA costs

14. FY 13 Application Requirements • Collaborative Applicant submits Consolidated Application • CoC planning body, governance structure, overall performance, strategic planning process, etc. • Project applications must be completed • Priorities must be set

15. FY13 & FY14 Requirements • Read & understand CoC & General Section of NOFA (7.23.12 & 10.13.12) • Consider NOFA policy priorities

16. FY13 & FY14 Requirements • HUD will conduct threshold review of ranked projects • HUD will announce Tier 1 renewals within 45 days of application deadline • HUD will score FY13 & FY14 Application & announce any conditional awards

17. HUD Policy & Program Priorities • Strategic Resource Allocation • Ending Chronic Homelessness • Increasing beds • Targeting • Housing First

18. HUD Policy & Program Priorities • Ending Family Homelessness • Rapid Re-Housing • Rapid Re-Housing – may apply for new projects created through reallocation for RRH to serve homeless households with children

19. HUD Policy & Program Priorities • Removing Barriers to CoC Resources • Centralized or Coordinated Assessment System • Transitional Housing • Prioritizing Households Most in Need

20. HUD Policy & Program Priorities • Maximizing the Use of Mainstream Resources • Maximize Mainstream Resources – use mainstream resources where possible and use HUD funds for housing costs • Actively preparing for implementation of the Affordable Care Act by determining how these funds may be used to serve homeless

21. HUD Policy & Program Priorities • Building Partnerships • Engage in PHA partnerships • Access the extent to which philanthropy plans a role within the community

22. HUD Policy & Program Priorities • Other Priority Populations • Consider needs of other homeless populations prevalent in the CoC’s geographic area, especially veterans & their families and unaccompanied youth

23. CoC Program Implementation • No new funding outside of the reallocation process, CoC planning, & UFA costs • May reallocate to create new PSH projects to serve chronically homeless • May reallocate to create new RRH for homeless households with children

24. Reallocation • New reallocation project application including leasing may only request 3-year grant term • New reallocation projects may request 1,2,3,4,or 5 year grant terms for operating costs, supportive services only, HMIS and project administration.

25. Reallocation • Any new reallocation project requesting construction, acquisition or rehabilitation must request a minimum of a 3-year term and may request up to a 5-year term • * Term will be 3 years plus the time necessary to acquire the property, complete construction and begin operating the project

26. Reallocation • New projects created through reallocation requesting project- or sponsor-based rental assistance or operating costs may request up to a 15 year grant term, but may only request up to 5 years of funds

27. Reallocation Quality Threshold- Must Receive At Least 5 Points • Whether the type, scale, and location of housing fit the needs of the program participants (1 point) • Whether the type, scale, location of the supportive services, and the mode of transportation to those services fit the needs of the program participants (1 point)

28. Reallocation Quality Threshold- Must Receive At Least 5 Points • Whether the specific plan for ensuring program participants will be individually assisted to obtain the mainstream health, social and employment benefits (1 point)

29. Reallocation Quality Threshold- Must Receive At Least 5 Points • Assisted to obtain and remain in permanent housing (1 point) • Assisted to both increase their incomes and live independently using mainstream housing and service (1 point)

30. Reallocation Quality Threshold- Must Receive At Least 5 Points • Whether at least 75% of the proposed program participants come from the streets, ES, or Safe Haven(1 point) • Whether are accessible in the community (1 point)

31. New Project Quality Threshold • Satisfactory capacity, drawdowns, and performance for existing grants • For expansion projects, applicants must clearly articulate the part of the project that is being expanded. • Meet all timeliness standards

32. Project Renewal Threshold • Minimum project eligibility, capacity, timeliness, and performance standards • LOCCS information reviewed • Annual Performance Reports (APRs) reviewed • Monitoring & audit reports monitored

33. Project Renewal Threshold • Meets plans & goals of application • Timeliness standards for grants • Assist to achieve & maintain independent living and record of success • Unwillingness to accept technical assistance, history of inadequate financial accounting practices, project mismanagement, or has a lost project site

34. Renewal Projects • Renewal Projects, CoC planning costs or UFA costs are limited to 1-year grant terms and 1-year of funding

35. Renewal Projects • HUD encourages renewal grant consolidation when the grants are with the same recipient, have the same component, and expire in the same year.

36. Match • 25% match except for leasing funds • For CoC areas in which there is more than one grant agreement, the 25% match must be provided on a grant-by-grant basis.

37. Commitment Letters • Only projects approved in the FY 13 registration process may change from leasing to rental assistance with a commitment letter from an entity eligible to administer rental assistance

38. Rental Assistance Less Than Fair Market Rate • Eligible RA renewal projects may now be request a per-unit amount less than the Fair Market Rate (FMR • Cannot request more than 100% of the published FMR.

39. Prioritizing Chronically Homeless • CoCs will be evaluated on the extent to which they are prioritizing the chronically homeless in all CoC program-funded permanent supportive housing – not just those dedicated to chronically homeless

40. HIC & PIT • HIC and PIT Deadline was April 30, 2013

41. CoC Planning Costs • Only submit one CoC Project Application for CoC planning costs

42. Consult With ESG Recipients • CoCs must consult with Emergency Solutions Grant (ESG) recipients

43. HMIS • Unduplicated counts • Needs analysis • Funding priorities • CoC & ESG recipients must participate

44. Households With Children • CoC may request that up to 10% of funding be awarded to serve homeless households with children and youth • Must determine which TH or SSO projects will be permitted • Must demonstrate that serving this population is of equal or greater priority, cost effective

45. Performance Measures • CoCs to consider how the outcomes related to performance measures will be collected at the local level.

46. Scoring Criteria • CoC Strategic Planning and Performance – up to 69 points • Ending Chronic Homelessness – up to 16 points • Housing Stability – up to 10 points • Jobs & Income Growth – up to 8 points • Mainstream Benefits – up to 7 points • Rapid Re-Housing – up to 10 points • Opening Doors – up to 3 points

47. Scoring Criteria • Ending Family Homelessness – up to 4 points • Addressing the Needs of DV Victims – up to 2 points • Ending Youth Homelessness – up to 2 points • Reaching Unsheltered Homeless – up to 3 points • Ending Veteran Homelessness – up to 4 points

48. Scoring Criteria • CoC Coordination of Housing and Services – up to 28 points • Preventing homelessness – up to 2 points • Discharge planning – up to 4 points • Consolidated plan – up to 2 points • Emergency Solution Grant – up to 3 points • Coordination with other funding sources – up to 1 point

49. Scoring Criteria • Public Housing Agencies – up to 2 points • Housing First Approach – up to 3 points • Centralized of Coordinated Assessment – up to 2 points • Affirmatively Furthering Fair Housing – up to 2 points • Educational Assurances – up to 2 points

50. Scoring Criteria • Preventing Involuntary Family Separation – up to 2 points • Affordable Care Act – up to 1 point • Resources for Services – up to 2 points