Office of Human Resources

1. Office of Human Resources Business Operations Manager Meeting on 7/16/2008 10:00am – 11:30am COOR #170

2. Topics of Discussion • New Diversity Web Page • Online HPR for Classified & Service Professionals • Unpaid Vacation, Sick & Leave Codes, Additional Pay Modifications • Vacation and Sick Hour Accruals, Benefits Open Enrollment 2008, Sabbatical Leaves • Fall 2008 Renewal Process • MyReports Overview

3. New Diversity Web PageCAROL GOERKEArizona State University - Human Resources

4. Online HPR for Classified and Service ProfessionalsDAN KLUG

5. Online HPR for Classified & SP • Classified & Service Professional Job Postings • Competitive Hires • Using same TAM Peoplesoft Procedure • Process Attention— “Offer Accepted” • Only Process Change—Add Start Date!!!

6. Talent Acquisition Management HR TWO APPROVALS—POSTING & APPROVE HIRE Change to Offer Accepted

7. Online HPR for Classified & SP Online HPR Process: • Click on Find Job Openings • Enter Job Opening ID (Search) • Click on Job Title • Click on disposition status “Offer” • Scroll and click on “Click icon to edit disposition details” • Click *Status dropdown menu to activate the menu. • Click on “Offer Accepted” • Change “Status Date” to New Hire Start Date • Click “Save”

8. Recruitment & Selection

9. Online HPR for Classified & SP SELECT “FIND JOB OPENINGS”

10. Online HPR for Classified & SP ENTER JOB ID NUMBER AND CLICK SEARCH

11. Online HPR for Classified & SP OFFER HAS ALREADY BEEN APPROVED BY HR. CLICK ON “OFFER” XXXXXXXXXX

12. Online HPR for Classified & SP x SCROLL TO BOTTOM

13. Online HPR for Classified & SP CLICK ON “CLICK ICON TO EDIT DISPOSITION DETAILS”—GRAY LINE

14. Online HPR for Classified & SP CLICK ON STATUS CODE DROPDOWN MENU

15. Online HPR for Classified & SP SELECT “OFFER ACCEPTED”

16. Online HPR for Classified & SP CLICK ON CALENDAR ICON IN STATUS DATE FIELD

17. Online HPR for Classified & SP CLICK ON NEW HIRE’S START DATE

18. Online HPR for Classified & SP CLICK ON SAVE ICON AND Online HPR IS COMPLETE FOR DATA MANAGEMENT TO PROCESS

19. Online HPR for Classified & SP Processing HPR – Data Management • Follow New Hire Paperwork and I-9 process • Originals will be necessary to process for payroll For Processing / On-boarding questions, Contact Data Management • Vanessa Arzaga – 480.965.7385 • Andy Ryan – 480.965.0692 • Todd Albert – 480.965.4134

20. Online HPR for Classified & SP What’s Next? • HR Website —Instruction (Updated TAM Digest ) • Recruitment & Selection Website —Instruction • Email to TAM Users & BOMs —Instruction • For questions on Recruitment Process- • Dan Klug 480.965.9841 • Socorro Meek 480.965.4115 • Gretchen Williams 480.965.0730

21. Vacation & Sick Hour AccrualsBenefits Open Enrollment 2008Sabbatical LeavesCAROL CHAPIN

22. Vacation & Sick Leave Hour Accruals Hours should be in balance between Time & Labor and Manage Leave Accrual There are exceptions that will cause a difference: • Time off recorded in Time and Labor for a future date • These hours have been subtracted from the available balance in Time and Labor • Hours will not be subtracted in Manage Leave Accrual until the time is taken, approved and payroll is processed • Hours not approved • These hours have been subtracted from the available balance in Time and Labor • Hours will not be subtracted in Manage Leave Accrual until the time is approved and payroll is processed

23. Vacation & Sick Leave Hour Accruals Any discrepancies now need to be handled by the DTA via a Time Adjustment Form For additional information, please see the manual that will be attached to the BOM meeting information at http://hris.asu.edu/bom_presentations Discrepancies need to be handled by DTA via a Time Adjustment Form

24. Benefits Open Enrollment 2008 Online process via ASU Interactive Monday, August 11, 8:00 AM through Friday, September 5, 5:00 PM Visit www.asu.edu/hr/benefits/2008openenrollment.html for the schedule of Informational Sessions on all campuses and updated news as it happens

25. Benefits Open Enrollment 2008 Special sessions will be planned later in July for • VP and HR liaisons, and Academic Financial Administrators • BOMs At that time OHR will share the plan changes effective October 1 and ask your assistance in ensuring a smooth and successful enrollment process

26. Sabbatical Leaves When an employee takes a Sabbatical: • Please do not reduce the salary • Complete the Leave of Absence – Business Reasons Form • For a one semester leave, provide only the base salary • For a two semester leave, provide the base AND adjusted salary • The adjusted salary will be entered by Benefits Life insurance and short term disability coverage amounts are effected when a salary is changed

27. Fall 2008 Renewal ProcessCYNTHIA WEBLER

28. Faculty Renewals Online • Allows departments to complete Faculty Renewals online – automated • Manual input is minimal • Only for returning faculty, academic professionals on ACD pay group and graduates (on SWB status - Short Work Break) • Excludes Staff and Hourly Student Workers • Departments have the ability to approve, change or update appointment renewals/terms of the appointment period (Fall or Fall/Spring), including start dates, end dates and salary http://www.asu.edu/hr/ • 2 other ways to renew faculty/APs • Online HPR, using TAM (anyone on ACD/GRD paygroup, NOT on SWB) • GRDs that are currently active (use MSS Ad Hoc Salary Change). • What’s NOT changing: Online HPR (using TAM) for new hires

29. Renewal Implementation Schedule

31. Position and Funding Data

32. Download to Excel

33. Faculty Renewal Calendar • http://www.asu.edu/hr/datamanagement/renewals.html • August 1, 2008 – Deadline to submit Online HPRs • August 10, 2008 - Last day to approve renewals

34. Training Schedule http://www.asu.edu/hr/datamanagement/renewals.html • Additional training sessions: • Monday, July 21 at 10:00am – 11:00am • Wednesday, July 23 at 3:00pm – 4:00pm

35. Data Management Exception Form http://www.asu.edu/hr/forms/index.html#alpha_d

36. Q & A Session Thank You!