1 / 11

Human Resources Office

WV National Guard. Human Resources Office. Work Folder Record Keeping Ref: 5 CFR part 293 – Personnel Records. Work-folder Contents. Supervisor’s checklist Supervisor's Record of Personnel Employment (NGB Form 904-1 or automated Supervisor’s Brief) Emergency contact information

tariq
Download Presentation

Human Resources Office

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. WV National Guard Human Resources Office Work Folder Record Keeping Ref: 5 CFR part 293 – Personnel Records

  2. Work-folder Contents • Supervisor’s checklist • Supervisor's Record of Personnel Employment (NGB Form 904-1 or automated Supervisor’s Brief) • Emergency contact information • Performance related records • Conduct related records

  3. Work-folder Contents continued… • Leave Schedule • Requests for Personnel Action (SF-52) • Training related documents

  4. Work-folder Contents continued… • Current position description(s) • Special qualifications verification documents • Awards or commendation(s) documents

  5. Prohibited Documents • Personnel Action Forms (SF-50) • Pre-employment information / resumes • Security / investigative / clearance reports • Race & National Origin Identification (SF-181)

  6. Prohibited Documents continued… • Self-ID of Medical Disability (SF-256) • Training certificates of completion • Personal Medical information • Letters of indebtedness • Employee’s photograph

  7. Personal Record-keeping • Maintained as temporary memory / joggers • Not under agency / organizational control • For Your Eyes Only (FYEO)

  8. Care & Disposition • Maintained in lockable file/desk at supervisor’s work site or nearby • Retained indefinitely if relevant to supervisory responsibilities • Destroyed 90 days after employee separates or is separated

  9. Work-folder Access • The subject employee and any others he/she authorizes in writing • Supervisors/managers in the direct chain • Persons with official “need to know” • Other officials conducting authorized activities • Persons acting IAW union contract

  10. Summary • Understanding work-folder & recording purpose • Contents • Prohibited Documents • Records for Personal Use • Care & Disposition • Access

  11. Questions ???? Office of the Adjutant General Human Resources Office Department of the Army and the Air Force West Virginia National Guard

More Related