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Office of Professional Preparation Services

Office of Professional Preparation Services. Michigan Online Educator Certification System (MOECS). Educator Certification in Michigan. Michigan law requires that a person employed in K-12 schools with instructional responsibilities shall hold a certificate, permit, or vocational authorization.

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Office of Professional Preparation Services

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  1. Office of Professional Preparation Services Michigan Online Educator Certification System (MOECS)

  2. Educator Certification in Michigan • Michigan law requires that a person employed in K-12 schools with instructional responsibilities shall hold a certificate, permit, or vocational authorization.

  3. Educator Certification in Michigan • Other Professional Support Personnel required to hold a certificate/license: • School Counselors • School Psychologists • School Nurses • School Administrators

  4. Educator Certification in Michigan • OPPS is the office with responsibility for: • Processing & issuing certificates • Program approvals • Suspensions & revocations • Continuing education approvals

  5. Our Goal: • To provide quality customer service in an effective & efficient manner

  6. Our objectives: • Process & issue certificates in the least amount of time possible • Moving towards a paperless office

  7. History • Until 1980 certificates were manually processed • Data was stored in a mainframe • Required manual keypunch • Used a lockbox for fee payments

  8. History • Turn-around-time for Michigan college graduates was roughly 6 weeks • Out-of-state applications took 3 to 4 months for the review process

  9. History • 2001 moved to server technology • Used a commercial off-the-shelf system • More efficient but had restraints

  10. Michigan Online Educator Certification System • MOECS is a secure web-based system that allows educators to apply for certificates and renewal of certificates.

  11. MOECS • System used by: • Educator preparation institutions • Local districts • Educators • MDE Staff • General Public

  12. What it took to get the job done: • Dedicated staff time • Trust between vendor & MDE staff • Intense requirements gathering • Dedicated IT staff • Pilot testing

  13. How it works • Staffing & job changes • More efficient • Requires monitoring and auditing of information submitted by educators • Developed a support desk

  14. Project Objectives • Replaced the legacy OTS system • Improve efficiency in processing applications • Having one system collect data • Integrating various services

  15. System Functional Overview

  16. Milestone Schedule

  17. Time-boxed Activities

  18. Legacy System Challenges

  19. Legacy System Challenges

  20. Benefits of an In-House Built Licensing System • Reduced work-load for all stakeholders • Fully automated from beginning to end • Dynamic capabilities • Turn-around time greatly reduced • Real time reporting • True paperless office

  21. Customer Survey Results • Here is what our customers have to say about MOECS:

  22. Demonstration • Demonstration of Stakeholder screens • State of Michigan • Educator • School Districts • Educator Preparation Institutions

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