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e-Parliament for Citizens: Current Services

e-Parliament for Citizens: Current Services. Birut ė Leonavičienė Analyst, Information Technology Department Seimas of the Republic of Lithuania. Evolution of the Information System of the Seimas. 199 1 – start of the development of the I nformation S ystem

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e-Parliament for Citizens: Current Services

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  1. e-Parliament for Citizens: Current Services Birutė Leonavičienė Analyst, Information Technology Department Seimas of the Republic of Lithuania

  2. Evolution of the Information System of the Seimas • 1991 – start of the development of the Information System • 1995 - Internet website was launched • 1998 – 1999 - was developed current structure of the information system

  3. Principles of Information Policy • Publicitydraft legislation, video, audio and other documents are published and available free of charge for public use; • Transparencypublic is widely informed on the activity of the Seimas; • On-line information; • Security; • Information reliabilitythe use of e-signature has been launched;

  4. Principles of Information Policy • Disseminationelectronic subscription is available; • Interactivitypublic can express their opinion by electronic means and receive responses to their queries; • Compatibilityinformation exchange withexternal information systems; • Accessibility; • Attainabilityinformation can be obtained through a variety of mobile devices; • Permanent storage.

  5. Subsystems of the Information System of the Seimas Internalinformation subsystems Public information subsystems

  6. e-Parliament for Citizens. Information exchange CITIZENS E-mailGuest book News agencies Internet Legal information subsystem Subsystem of plenary sittings Subsystem of video document archive Subsystem for audio/video recording and management Website content management system THE SEIMAS OF THE REPUBLIC OF LITHUANIA

  7. e-Parliament for Citizens. Information system CITIZENS E-mailGuest book News agencies Internet Legal information subsystem Subsystem of plenary sittings Subsystem of video document archive Subsystem for audio/video recording and management Website content management system THE SEIMAS OF THE REPUBLIC OF LITHUANIA

  8. Legal information subsystem • Database of the Legislation of the Republic of Lithuania; • Database of legal acts of the European Unionand respective translations.

  9. Legal information subsystem.Objectives • Increase public awareness of the legislative process; • Foster legal awareness of the public; • Encourage government accountability to the public; • Present all the activities of the Seimas to the citizens.

  10. Database contains • All legal acts published in the official gazette Valstybės Žinios and its supplementInformaciniai Pranešimai; • Working documents of the Seimas, including draft legislation, agendas of meetings, minutes, decisions of the Board of the Seimas, etc.; • Legal acts of the European Union and their translations into Lithuanian;

  11. Database contains • International conventions, bilateral and multilateral treaties and supplementing documents, documents adopted by the Baltic Assembly, the Seimas of Lithuania and the Sejm of Poland; • Consolidated versions of legal acts adopted by the Seimas and the Government; • Official translations of legal acts into English and Russian.

  12. Legal acts. Legislative path • Information on the adoption of legislation by the Seimas is provided starting with the registered draft and related information and finishing with the consolidated versions of legal acts. • Every legal act is also linked to the regulations governing its implementation.

  13. Legal acts. Related documents • Logical links have been established among all documents • Legal acts of the Republic of Lithuania are linked with corresponding legal acts of the EU

  14. Legal acts.EUROVOC indexing • All the legal acts of the Republic of Lithuania and of the European Union are indexed by descriptive terms of the EUROVOC

  15. e-Parliament for Citizens. Information system CITIZENS E-mailGuest book News agencies Internet Legal information subsystem Subsystem of plenary sittings Subsystem of video document archive Subsystem for audio/video recording and managenment Website content management system THE SEIMAS OF THE REPUBLIC OF LITHUANIA

  16. Plenary Sitting Information Subsystem.Objectives • to serve the plenary sittings of the Seimas; • to keep a close watch on PS process; • track how MPs are voting.

  17. Plenary Sitting Information Subsystem • The following information is stored in the system: • information on plenary sittings, including questions under deliberation, discussions, registration, and voting information; • detailed agenda of the sitting; • planned date for the deliberations; • factual agenda of the sittings; • stages of deliberation on legislation; • persons to take the floor as registered beforehand.

  18. Plenary Sitting Information Subsystem • During the sitting: • discussion proceedings are settled; • registration results are provided, where users register electronically; • voting results are provided, where users vote via electronic equipment; • sitting attendance by MPs is displayed.

  19. Plenary Sitting Information Subsystem • Real time information processing. • Video information is titled. • Broadcasting: • via Internet; • on regional TVs. • Detailed reports: • by e-mail; • on paper forpersons are interested in.

  20. e-Parliament for Citizens. Information system CITIZENS E-mailGuest book News agencies Internet Legal information subsystem Subsystem of plenary sittings Subsystem of video document archive Subsystem for audio/video recording and management Website content management system THE SEIMAS OF THE REPUBLIC OF LITHUANIA

  21. Subsystem for Audio/Video Recording and Management • Live audio/video broadcast of plenary sittings; • Live online broadcasts of press conferences and other major events. • Digital recording of the broadcasts of : • plenary sittings, • press conferences; • other events. • Verbatim reports; • Offline storage of audio/video records in the archive; • Online storage of minutes and audio records.

  22. Subsystem for Audio/Video Recording and Management • Audio recordings of the plenary sittings are indexed, enabling users to search by speaker and subject. • Search for press conferences by time and title.

  23. e-Parliament for Citizens. Information system CITIZENS E-mailGuest book News agencies Internet Legal information subsystem Subsystem of plenary sittings Subsystem of video document archive Subsystem for audio/video recording and management Website content management system THE SEIMAS OF THE REPUBLIC OF LITHUANIA

  24. Video Archive Subsystem • To store, manage and search photos • The “Photo of the Day” - the news and photos of the day.

  25. e-Parliament for Citizens. Information system CITIZENS E-mailGuest book News agencies Internet Legal information subsystem Subsystem of plenary sittings Subsystem of video document archive Subsystem for audio/video recording and managenment Website content management system THE SEIMAS OF THE REPUBLIC OF LITHUANIA

  26. Internet Site. www.lrs.lt

  27. Internet Site • Seimas Authorities • work of the Speaker of the Seimas (agendas, visits, presentations, speeches); • composition, functions and documents of the Board of the Seimas and Assembly of Elders • Biographies of MPs, contact information, functions in committees, parliamentary delegations, etc.

  28. Internet Site • Political Groups • Composition, activities, latest materials.

  29. Internet Site • Committees • Composition, contact information; • Agendas; • draft legislation under deliberation; • draft legal acts to be discussed by the Seimas committees; • conclusions on the discussed projects, decisions on issues of parliamentary scrutiny.

  30. Internet Site • Commissions • Agendas; • Minutes of meetings, reports; • Information about the ad hoc committees.

  31. Internet Site. Work of the Parliament • Plenary Sittings: • Agendas in advance; • Questions under consideration; • Voting results; • MPs attandance of the plenary sitting; • Audio/video broadcast; • Minutes; • Verbatim records.

  32. Internet Site. Work of the Parliament • Statistical data on plenary sittings and attendance figures for the Seimas Groups and MPs: • legislation process-related work; • submitted draft legislation and other documents; • results of voting for the document under deliberation; • speeches at the plenary sittings; • attendance of plenary sittings.

  33. Internet Site. Work of the Parliament • Statistical data on the adoption of new legislation and comparable data on the work of the committees and Parliament groups; • Data on work efficiency of the former Seimas terms and comparable data on their involvement in the legislative process.

  34. Internet Site. Parliamentary Scrutiny • Reports from institutions accountable to the Seimas; • Questions and enquiries, reports on the activities of the Government; • Assignments to the Government.

  35. Internet Site. Public relations • Highlights: • recent press releases, • announcements of events to take place at the Seimas, • information on seminars, conferences, exhibitions, • open doors hours; • meetings with individuals, meetings of MPs with the voters; • announcements from plenary sittings and committee meetings.

  36. Internet Site. Public relations • Information on signing up for a guided tour; • Virtual tour of the parliament buildings; • Internet site for children is also available.

  37. Internet Site. Public relations • Publications: • the weekly magazine “Seimo kronika” (The Seimas Cronicle); • “Parliamentary Mirror”.

  38. Internet Site. History • Information on the Seimas since Lithuania reestablished independence, including the most important documents, biographies of then politician, and archive photos.

  39. Internet Site. International Relations • Information on the parliamentary delegations; • Seimas groups for parliamentary relations, • overviews of the activities of the delegations in the assemblies co-established by Lithuania. • Information on the business trips of the MPs, respective reports.

  40. Internet Site. Legal Acts • Legislation of the Republic of Lithuania; • EU Legislation; • New Legislation; • Draft Legislation.

  41. Internet Site. Additional services • News feeds - RSS service: • Latest press releases; • New legislation. • XML links forexternal information systems; • Subscription by e-mail to: • new legislation; • information on the events the users are interested in. • WAP service.

  42. Internet Site. Information in Other Languages • General information in English and Frenchis also available.

  43. Internet Site. Decentralised input • Subdivisions of the Office of the Seimas are responsible for preparing of information and keeping it up to-date. • Subdivisions who manages information are responsible for information input into WEB Site DB.

  44. Dissemination. Offline information At the end of each term of the Seimas a DVD including the following informationis issued: • Elections results; • Biographies of MPs; • Activity and functions of the Seimas authorities; • Composition and functions of the Seimas committees and commissions; • information on interparliamentary groups, parliament delegations; • minutes of plenary sittings, audio records of the Seimas sittings;

  45. Dissemination. Offline information • Legal acts and other adopted documents; • Audio recordings of press conferences; • Statisticaldata; • Seimas activities illustrated by photos.

  46. Telling Figures. Legislation Database. • over 210.000 documents • 109.000 legal acts; • over 7.000 translations into Russian, English and French; • other documents. • The Database is constantly updated by adding: • approx. 70 documents per day; • approx. 1.500 documents per month.

  47. Site Attendance at www.lrs.lt05.01.2006 – 06.01.2006 • approx. 12.000.000 hits (990.000 visits) per month; • approx. 15.000 hits per hour on average; • approx. 54.000 hits per hour peak. • Bandwidth - approx. 500 GB per month.

  48. www.lrs.lt. Hits 15.28 hits/visit Population of Lithuania –3.500.000

  49. Visitors to the online legislation database 1998 - 2006

  50. e-Parliament for Citizens: Current Services Thank you forattention! Contact: Birutė Leonavičienė E-mail: Birute.Leonaviciene@lrs.lt

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